Assistant Company Secretary in City of Westminster

Synthomer is a leading supplier of high-performance, highly specialised polymers and ingredients that play vital roles in key sectors such as coatings, construction, adhesives, and health and protection – growing markets that serve billions of end users worldwide. Headquartered in London, UK and publicly listed there since 1971, we employ c.3,900 employees across our 5 innovation centres of excellence and more than 29 manufacturing sites across Europe, North America and Asia. Around 20% of our sales volumes are from new and patent protected products.

At our innovation centres of excellence in the UK, Germany, China, Malaysia and Ohio, USA we collaborate closely with our customers to develop new products and enhance existing ones tailored to their needs, with an increasing range of sustainability benefits. Since 2021, we have been proud holders of the London Stock Exchange Green Economy Mark, which recognises green technology businesses making a significant contribution to a more sustainable, low-carbon economy.

An opportunity to develop your career within a FTSE-listed environment. Synthomer is seeking an Assistant Company Secretary to support the Company Secretary and General Counsel (Corporate) in delivering high standards of corporate governance across the Group. This role offers significant exposure to the requirements of a UK listed company, making it particularly well suited to individuals who have already gained, or are looking to further develop, experience within a FTSE or main market-listed environment.

• The successful candidate will support a broad range of company secretarial activities, ensuring compliance with regulatory obligations and contributing to effective governance across the Group.
• Supporting compliance with the UK Listing Rules, Disclosure Guidance and Transparency Rules (DTRs), UK Corporate Governance Code, and MAR.
• Maintaining Insider Lists, Confidentiality Lists, and the share dealing approval process.
• Assisting with the preparation, production, and distribution of the Annual Report, including coordination with internal stakeholders and external advisers.
• Supporting the organisation and delivery of AGMs and EGMs.
• Supporting governance across the Group’s UK and overseas subsidiaries.
• Coordinating filings, including confirmation statements and financial statements.
• Drafting and reviewing board minutes, resolutions, and powers of attorney.
• Maintaining statutory registers and ensuring compliance with Companies House and international requirements.
• Managing relationships with external corporate secretarial service providers.
• Assisting with Board and Committee calendars and processes.
• Preparing and distributing Board and Committee papers via the Board portal.
• Managing interactions with the registrar, including dividend processes and shareholder queries.
• Providing support on corporate transactions, including acquisitions, disposals, and internal restructuring.

• The successful candidate will demonstrate a professional and proactive approach, with the ability to operate effectively in a regulated, fast-paced environment.
• Strong written and verbal communication skills, with the ability to engage confidently with senior stakeholders.
• Highly organised, with the ability to manage competing priorities and deliver to deadlines.
• Discretion and professionalism in handling confidential matters.
• Strong interpersonal skills and the ability to build effective working relationships across the business.

• Experience in, or exposure to, a UK listed / FTSE or main market environment would be advantageous.
• Working knowledge of the Companies Act 2006, UK Corporate Governance Code, Listing Rules, DTRs, and MAR.
• A relevant company secretarial qualification is desirable, though not essential depending on experience.

Synthomer is a global, FTSE-listed business where strong corporate governance underpins sustainable performance. This role provides an excellent platform to further develop your experience within a high-performing governance function and gain exposure to Board-level activity in an international organisation.

If you are looking to further your career within a listed company environment and contribute to a well-established governance function, we encourage you to apply asap.

• Competitive, market-aligned compensation.
• Discretionary global bonus scheme.
• Discretionary Long-Term Incentive Plan (LTIP) – for senior positions.
• Company car or car allowance – varies by region and role.
• Healthcare – tailored to regional locations.
• Parental leave and family support – maternity, paternity, adoption (aligned with regional policies).
• Working options – flexibility where it matters, based on role and business needs.
• Learning & development opportunities – training, online platforms, buddy/mentorship programs, Internal Synthomer University with L&D offers.
• Wellbeing support – employee assistance program (EAP), mental health resources, wellbeing initiatives.
• Retirement / pension contributions – plans vary by country.
• Culture of Inclusion – where everyone can thrive.
• Performance culture, global reward & recognition programmes.