At a Glance
- Tasks: Organise and manage project documentation to support quality and delivery teams.
- Company: Join a forward-thinking company that values collaboration and integrity.
- Benefits: Enjoy flexible working hours, generous holiday, and health benefits.
- Other info: Hybrid working model with excellent career development opportunities.
- Why this job: Make an impact by ensuring project success through effective document control.
- Qualifications: Attention to detail, admin experience, and knowledge of Microsoft Office 365 required.
The predicted salary is between 30000 - 40000 £ per year.
Location: Haydock, St Helens (minimum of 2 days per week in the office) Cockermouth, Cumbria (minimum of 2 days per week in the office)
Job type: Permanent / Temporary
Contracted hours: Full time – 36hrs per week (we offer an option to condense full time hours into 4 days Monday – Thursday) / Part time
About the role
As Document Controller you will support Delkia’s quality and project delivery teams by ensuring that documentation is accurately organised, maintained, stored and distributed in line with organisational and client standards.
What you’ll be responsible for
- Supporting with the creation, review and monitoring of and tracking of project documentation
- Leading on the completion of and upkeep of project related LTRs (lifetime records)
- Implementing internal and client document control system procedures and processes
- Performing quality checks on documentation to ensure internal and client standards and specifications are met
- Saving, retrieving, filing and archiving documentation and records
- Flowing out project documentation to stakeholders including the transmittals
About you
We are looking for candidates who can demonstrate:
- Strong attention to detail and eye for detail
- Experience in administration
- Knowledge of, or experience in document control principles and practices would be beneficial
- A good understanding of and experience of working with Microsoft Office 365 (especially Word and Excel)
- Experience of working with SharePoint would be beneficial
- Strong organisational skills
- GCSE in English at C/4 or above
The Person
We believe that recruiting is not just about finding people who can demonstrate the right skills – if you can demonstrate those we would also like to see:
- a can-do attitude with a positive approach to problem solving
- excellent attention to detail and accuracy in all areas of their work
- application of our core values in your everyday working life:
- collaboration and teamwork
- integrity, trust and accountability
- safety and security
- client focused
- positive social value and impact
- continuous improvement
What we offer
In return, you’ll enjoy the following benefits:
- 36 hours full time working
- Optional 4 day working week (Monday to Thursday)
- Hybrid working for many roles (minimum of 2 days per week on site)
Time Off
- 23 days holiday, plus 3 discretionary days to cover the Christmas closedown period (plus bank holidays)
- Option to purchase up to 36 hours additional holiday
- Birthday day off (in addition to your holiday entitlement)
- 1 STEM Day per year
Other benefits
- Healthcare cash plan – allowing you to reclaim the cost of everyday healthcare
- Employers pension contributions of 5%
- Cycle to work scheme
- Professional membership fees (if required for your role)
- Free onsite parking
- Free refreshments and fruit in the workplace
Next Steps
If this is the right role for you and you’re ready to join our team, please apply in writing with your CV and a covering letter giving us a little more information about yourself, your situation and why you consider yourself to be the right person for this role. We look forward to hearing from you.
Security and Vetting
We take the security requirements of our industry, client and customers very seriously so before joining the team you’ll be required to undertake a number of checks. Depending on your role, you may be subject to UK national security vetting restrictions. Candidates must be eligible to live and work in the UK and satisfy requirements for national security vetting clearance as appropriate to the role applied for.
Equal Opportunities
We believe in equality, diversity and inclusion and positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. If you require any reasonable adjustments during any part of the application process, please get in touch to discuss.
Confidentiality
All applications received will be dealt with in the strictest of confidence and restricted to those involved in the recruitment process.
Note to Agencies
Delkia has a commitment to sourcing candidates directly and as such we do not accept speculative CVs from agencies. Please note that any unsolicited CVs submitted will be deemed as gifted to Delkia and any terms & conditions associated with the use of such CVs will be null and void.
Document Controller in Saint Helens employer: Synthesys Defence Systems
Delkia is an exceptional employer that prioritises employee well-being and professional growth, offering a flexible working environment with options for a condensed four-day work week and hybrid arrangements. With a strong focus on collaboration, integrity, and continuous improvement, employees benefit from generous holiday allowances, healthcare plans, and opportunities for professional development, all within a supportive and inclusive culture in the vibrant locations of Haydock and Cockermouth.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Saint Helens
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for a Document Controller role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for interviews by practising common questions related to document control. Think about how your attention to detail and organisational skills can shine through. We want you to feel confident and ready to impress!
✨Tip Number 3
Showcase your tech skills! Familiarity with Microsoft Office 365 and SharePoint is a big plus. Be ready to discuss how you've used these tools in past roles to manage documentation effectively.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to connect directly with us.
We think you need these skills to ace Document Controller in Saint Helens
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Controller role. Highlight your experience in administration and document control principles, as well as your attention to detail. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Tell us about yourself, your situation, and why you think you're the perfect fit for this role. Be genuine and let your personality come through – we love a good story!
Showcase Relevant Skills:Don’t forget to mention your experience with Microsoft Office 365 and SharePoint if you have it. These are key tools for the role, so showing us your proficiency will definitely give you an edge!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Synthesys Defence Systems
✨Know Your Documents
Before the interview, brush up on document control principles and practices. Familiarise yourself with common documentation types and processes relevant to the role. This will show your potential employer that you’re not just a candidate, but someone who understands the importance of accurate documentation.
✨Showcase Your Attention to Detail
During the interview, be prepared to discuss specific examples where your attention to detail made a difference in your previous roles. Whether it was catching an error in a report or ensuring compliance with standards, these anecdotes will highlight your suitability for the Document Controller position.
✨Demonstrate Your Tech Savvy
Since the role requires experience with Microsoft Office 365 and SharePoint, make sure to mention any relevant projects or tasks where you used these tools. If you have any tips or tricks for using these applications effectively, share them! It shows you’re proactive and knowledgeable.
✨Emphasise Your Team Spirit
Delkia values collaboration and teamwork, so be ready to talk about how you’ve worked effectively within a team in the past. Highlight instances where you contributed to a project’s success through communication and cooperation, reinforcing that you align with their core values.
