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- Tasks: Support the CEO by managing calendars, driving priorities, and coordinating logistics.
- Company: Join Synthesized, a cutting-edge startup redefining software testing with AI technology.
- Benefits: Enjoy competitive salary, equity, flexible working, and a learning budget.
- Why this job: Be part of an ambitious team in a fast-paced environment with significant growth potential.
- Qualifications: Ideal candidates are organised, proactive, and have experience in sales or commercial operations.
- Other info: Hybrid role available; work from London or NYC with potential for a 4-day week.
The predicted salary is between 42000 - 84000 ÂŁ per year.
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It\’s hard to build a reliable system. It\’s harder to make sure that what you\’ve built is really reliable.
Synthesized is redefining software testing with agentic AI. Our platform automates test data, test cases, and test environments – empowering enterprise teams to ship faster, reduce compliance risks, and modernise QA at scale.
Our products are used by some of the world\’s leading organizations, such as Deutsche Bank, UBS, the European Commission, and others.
We’re an ambitious VC-backed startup, having just gone through Series A with leading global investors including Redalpine, IQ Capital, Seedcamp, and Deutsche Bank. We have ambitious growth plans for 2025, and we are so keen for you to be part ofthe journey.
The Role
About Us
It\’s hard to build a reliable system. It\’s harder to make sure that what you\’ve built is really reliable.
Synthesized is redefining software testing with agentic AI. Our platform automates test data, test cases, and test environments – empowering enterprise teams to ship faster, reduce compliance risks, and modernise QA at scale.
Our products are used by some of the world\’s leading organizations, such as Deutsche Bank, UBS, the European Commission, and others.
We’re an ambitious VC-backed startup, having just gone through Series A with leading global investors including Redalpine, IQ Capital, Seedcamp, and Deutsche Bank. We have ambitious growth plans for 2025, and we are so keen for you to be part ofthe journey.
The Role
We’re hiring a top-tier Executive Assistant (EA) to support our CEO. This is not a traditional admin role, it’s a critical support function embedded in a fast-moving SaaS company with a strong commercial focus.
We’re looking for someone who understands the pace and rhythm of a sales-driven business and is comfortable working close to customers, investors, and strategic partners as part of your support. You\’ll help manage time, unblock execution, and ensure momentum across high-leverage priorities.
A background in sales, finance, commercial operations focussed industries would translate well here. You’ll thrive if you’re operationally sharp, people-savvy, and proactively driving outcomes behind the scenes.
Time zone note: The CEO is typically based between New York and London, so some working overlap with both regions is required.
This can be a hybrid role (London or NYC) – we\’re also open to a 4 day a week for the right person.
What You’ll Be Doing
- Manage calendars and inboxes: ruthlessly prioritise, resolve conflicts, manage time zones, and communicate changes with clarity
- Drive weekly priorities: track follow-ups, keep actions moving, and ensure high-leverage items stay on track
- Support post-meeting momentum: coordinate follow-ups with internal and external partners and key stakeholders to keep things progressing smoothly
- Handle logistics & ops: travel bookings, onboarding support, team dinners and offsites, conference coordination, vendor management, and general office logistics
- Champion internal culture: coordinate in-person and remote team events and celebrations
- Boost systems and productivity: use tools like Slack, Notion, G-Suite, and automation platforms to streamline workflows and reduce manual admin
- Support with personal admin: occasionally help with bookings, errands, and other life logistics that help free up executive focus
About You
- Exceptionally organised and detail-oriented, with a calm and professional presence
- Proactive and dependable, you anticipate what’s needed and handle issues before they escalate
- Clear communicator who builds trust with gravitas and experience to keeps things always moving forwards
- Comfortable navigating high-growth, fast-paced environments with shifting priorities
- You likely come from a sales, finance or commercial operations industry and you understand how to support founders or senior execs in externally-facing roles
- Confident coordinating external relationships with professionalism – from investors and advisors to vendors and partners
- A natural gatekeeper and thought partner, able to prioritise and create clarity amidst chaos
- You leverage tools and systems (e.g. Notion, Slack, G-Suite, Zapier) to make yourself and the people around you more productive
- Energised by the effect of a well-run day, week, or system can have on a whole company
What We Offer
- Competitive salary and meaningful equity
- 25 days annual leave (plus celebration days and your birthday off)
- Hybrid, flexible working from our London or New York office
- Learning & development budget for coaching, courses, and conferences
- ️ Private medical, dental, and vision cover
- ️ Regular team socials and offsites
- Working with a team that’s smart, ambitious, and deeply collaborative
- Generous family leave
Equal Opportunities
We are committed to an inclusive and diverse workplace at Synthesized. Synthesized is an equal opportunity employer. We do not discriminate based on race, ethnicity, colour, ancestry, national origin, religion, sex, sexual orientation, gender identity, age, disability, veteran status, genetic information, marital status, or any other legally protected status.
Seniority level
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Seniority level
Not Applicable
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Administrative
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Industries
Software Development
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EA to CEO employer: Synthesized
Contact Detail:
Synthesized Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA to CEO
✨Tip Number 1
Familiarise yourself with Synthesized's products and the software testing industry. Understanding how their AI-powered platform works will not only help you in interviews but also demonstrate your genuine interest in the role.
✨Tip Number 2
Network with current or former employees of Synthesized on platforms like LinkedIn. Engaging with them can provide valuable insights into the company culture and expectations, which can be a great advantage during your application process.
✨Tip Number 3
Prepare to discuss your experience in managing high-pressure situations and supporting senior executives. Highlight specific examples where you've successfully navigated complex schedules or facilitated important meetings, as this is crucial for the EA role.
✨Tip Number 4
Showcase your proficiency with tools like Notion, Slack, and G-Suite during any discussions. Being able to articulate how you've used these tools to enhance productivity will resonate well with the team at Synthesized.
We think you need these skills to ace EA to CEO
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of an Executive Assistant in a fast-paced SaaS environment. Emphasise skills like calendar management, communication, and operational support.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of Synthesized's mission and how your background in sales or commercial operations makes you a perfect fit for supporting the CEO. Be specific about your achievements and how they relate to the role.
Highlight Relevant Tools and Systems: Mention your proficiency with tools like Notion, Slack, and G-Suite in your application. Provide examples of how you've used these tools to enhance productivity and streamline workflows in previous roles.
Showcase Your Soft Skills: In your application, emphasise your organisational skills, proactive nature, and ability to communicate clearly. These soft skills are crucial for an EA role, especially in a dynamic startup environment like Synthesized.
How to prepare for a job interview at Synthesized
✨Understand the Company Culture
Before your interview, take some time to research Synthesized and its culture. Familiarise yourself with their values and mission, as this will help you align your answers with what they are looking for in an Executive Assistant.
✨Showcase Your Organisational Skills
As an EA to the CEO, being organised is crucial. Prepare examples of how you've successfully managed multiple priorities or streamlined processes in previous roles. This will demonstrate your ability to handle the fast-paced environment at Synthesized.
✨Communicate Clearly and Confidently
During the interview, practice clear and concise communication. Since the role involves liaising with various stakeholders, showcasing your ability to communicate effectively will be key to making a positive impression.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations, such as managing conflicting schedules or dealing with high-pressure tasks. Think through potential scenarios and how you would approach them to show your problem-solving skills.
