Payroll Officer

The Payroll Officer will play a critical role in delivering accurate, timely & compliant UK payroll for HeliosX employees as the business continues to scale rapidly. This role will own day-to-day payroll operations, supporting statutory compliance, payroll controls, reconciliations & employee query management. Working closely with the People & Finance teams, the Payroll Officer will ensure high-quality payroll data, strong internal controls & a positive employee experience. As HeliosX expands into new markets, this role will also support the development & streamlining of payroll processes, whilst contributing to the evolution of our global payroll framework, including managing relationships with external payroll providers & helping transition certain payroll activities back in-house (such as pensions administration).

What you’ll be doing

• Run end-to-end UK payroll accurately & on time, ensuring all pay elements, deductions & statutory payments are processed correctly.
• Maintain compliance with UK payroll legislation (PAYE, NI, auto-enrolment), keeping controls strong & processes audit-ready.
• Validate payroll inputs & complete monthly reconciliations using Excel, resolving discrepancies ahead of sign-off.
• Partner with People team & Finance to manage payroll changes (starters/leavers/changes) and provide reporting & month-end support.
• Act as the first point of contact for payroll queries, handling a high volume of requests with discretion & clarity.
• Coordinate with external payroll providers & support process improvements as we scale & expand into new markets.
• Contribute to the continuous improvement & documentation of payroll processes & controls, supporting scalability as HeliosX expands into new markets.

What you’ll bring to the role

• 2-4 years’ experience in a payroll or payroll-focused role within a medium or large organisation.
• Hands-on experience processing end-to-end UK payroll.
• Experience supporting monthly payroll reconciliations and data validation.
• Exposure to pension administration and statutory payments.
• Experience working with payroll providers or in-house payroll systems.
• Experience operating in a scaling, deadline-driven environment (tech, services, or similar).
• Strong attention to detail with the ability to process high-volume, accurate payrolls.

Why work with us?

At HeliosX, we want to improve healthcare for everyone, and to do this we need a team of brilliant people who share that ambition. We are currently a diverse team of engineers, scientists, clinical researchers, physicians, pharmacists, marketeers, and customer care specialists committed to our mission - but we need more talented folks to join us, if we want to achieve our global ambitions!

Aside from working with our all-star team, here are the other benefits of coming on board:

• 25 days holiday plus UK Bank Holidays (excluding two per year).
• Private health insurance, along with extra dental and eye care cover.
• Pension scheme.
• Enhanced parental leave.
• Cycle-to-work Scheme.
• Electric Car Scheme.
• Free Dermatica and MedExpress products every month, as well as family discounts.
• Home office allowance.
• Access to a Headspace subscription, discounted gym memberships, and a learning and development budget (alongside audible subscription).