Accounts Payable Manager

Synthesia is the world's leading AI video platform for business, used by over 90% of the Fortune 100. Founded in 2017, the company is headquartered in London, with offices and teams across Europe and the US. As AI continues to shape the way we live and work, Synthesia develops products to enhance visual communication and enterprise skill development, helping people work better and stay at the center of successful organizations.

We are looking for an Accounts Payable Manager to take our payables function to the next level. This role is solely responsible for the Accounts Payable function and will be a hands-on role with oversight of outsourced resources. This role will report to the Controller and have global responsibility for all accounts payable and expense activity for Synthesia. This role is responsible for ensuring compliance with company policies, managing vendor relationships, and supporting month-end and year-end financial close activities. The AP manager will work closely with accounting and finance teams, contributing to the continuous improvement of AP processes. The ideal candidate is a great communicator, a self-starter, a problem solver, and is comfortable challenging the status quo to improve and scale the function. This individual should be experienced in overseeing the end-to-end accounts payable function, ensuring timely and accurate processing of invoices, payments, and expense reports.

This position reports to the Financial Controller and is part of the Finance team located in London, UK and will be a hybrid role.

What you’ll be doing:

• Own daily operations of the AP function, ensuring accurate and timely processing of invoices, payments, and expense reports.
• Help in developing procurement best practices, educating employees on new procurement processes and assisting with ownership of recently launched procurement tool.
• Vendor Relations: Act as the main point of contact for vendors, resolving any issues with invoice discrepancies, payment status, and reconciliations promptly.
• Process Improvement: Identify opportunities for efficiency and accuracy improvements in AP processes; assist in implementing automation and best practices to enhance productivity and control.
• Reconciliation: Ensure accurate general ledger (GL) reconciliation for AP accounts, preparing and reviewing reconciliations regularly.
• Reporting & Analysis: Prepare and analyse AP reports, providing insights on cash flow, outstanding payments, vendor aging reports, and other KPIs.
• Compliance & Audits: Maintain and enforce AP policies, ensuring compliance with corporate policies, and other regulatory standards; support internal and external audits as needed.
• Treasury: Work closely with the Financial Controller on cash flow forecasting and adhering to cash flow budgets.
• Own Navan expense and credit card compliance, reporting and assisting with employee inquiries.
• Assist and educate employees on the procurement process at Synthesia.
• Assist with indirect tax reconciliations and filings (VAT).

What we’re looking for:

Required qualifications:

• 7+ years of experience in accounts payable with increasing responsibility.
• Intermediate MS Excel skills.
• Experience with purchase requisition workflows and purchase orders.
• Knowledge of VAT rules.
• Ability to work in a fast-paced environment, highly organised with an exceptional attention to detail.
• Strong organisational, time-management, and execution skills, along with the ability to prioritise and drive multiple tasks simultaneously.
• Eagerness to learn and willingness to take on new challenges.
• Experience with process improvement and redesign.
• Attention to detail and quality of work.

Nice to have:

• Proficiency in NetSuite (AP function) or similar ERP.
• Experience working in or directly with procurement teams and systems.
• Experience with Navan platform.
• Multi-Subsidiary, Multi-Currency environment/experience.
• AAT or equivalent financial qualification.

Location: London

Benefits:

• A hybrid setting where you can work from our London office (we are also open to UK remote for this role).
• Paid parental leave entitles primary caregivers to 16 weeks of full pay, and secondary 5 weeks of full pay.
• 25 days of annual leave + public holidays.
• Cycle to work scheme (London).
• Private Medical Insurance (Medical History Disregarded basis), including mental health support, dental & vision, cashback and gym discounts.
• A generous referral scheme if you help us hire.
• Pension contribution/salary sacrifice.
• Work from home set up.