At a Glance
- Tasks: Manage daily office operations and create a welcoming environment for employees and visitors.
- Company: Join Synpulse, a dynamic business consulting firm in London.
- Benefits: Enjoy 25 days annual leave, private medical insurance, and a hybrid working model.
- Other info: Flexible part-time role with opportunities for professional development.
- Why this job: Shape the office culture and engage in exciting internal initiatives.
- Qualifications: Experience in office management and strong organisational skills are essential.
The predicted salary is between 24000 - 36000 £ per year.
Join to apply for the Office Manager (Part Time) role at Synpulse
About the job
As the welcoming face of our London office, you will play a key role in creating a positive, professional, and comfortable environment for our employees and visitors. You’ll manage daily office operations, support health and safety, assist with IT and facilities, and help keep everything running smoothly.
Office Operations Management
- Oversee day-to-day office functions including handling incoming post and deliveries, managing office supplies (e.g. stationery, snacks, refreshments), and coordinating occasional office or desk moves to maintain a smooth and efficient working environment.
Facilities & Vendor Coordination
- Act as the key liaison with the building management team, reporting and following up on any issues to ensure office facilities are well maintained and operating to a high standard.
Internal Events & Culture
- Organise and support a variety of internal events to strengthen team connection and promote a positive office culture – including monthly breakfasts, seasonal gatherings, ad hoc celebrations, and occasional regional or global initiatives. Collaborate with other offices or teams when needed to ensure alignment and engagement across locations.
Health & Safety Compliance
- Ensure the office complies with health and safety requirements by coordinating Display Screen Equipment (DSE) assessments and taking proactive steps to support a safe and compliant workspace.
Employee Onboarding & Support
- Coordinate with IT to ensure smooth laptop setups for new joiners and arrange professional profile photos as part of the onboarding experience.
About you
Education And Qualifications
- Relevant training in office or facilities management, health and safety, or administration is desirable.
Key Skills And Behaviours
- Strong organisational and time management skills. Able to manage multiple priorities and respond flexibly to day-to-day needs
- Excellent interpersonal and communication skills. Comfortable engaging with colleagues at all levels and creating a positive, welcoming atmosphere
- Proactive, resourceful, and solution oriented. Takes ownership of tasks and anticipates office needs before they arise
- High attention to detail and care in maintaining office standards
- Strong sense of discretion and responsibility, particularly when handling information or coordinating access and facilities
- Comfortable working independently with minimal supervision and managing external relationships (e.g. building management)
- Proficient in Microsoft Office tools (Outlook, Excel, Word, Teams) with the ability to navigate digital workplace systems effectively
Previous Experience
- Proven experience in an office coordinator, office manager, or similar workplace operations role
- Experience supporting internal events or employee engagement activities is a must
- Experience in managing facilities within a shared office environment (e.g. serviced offices or coworking spaces) is advantageous
- Familiarity with basic IT troubleshooting and/or coordinating with IT support teams is helpful
This is a part-time position. While primarily office-based, there is some flexibility for hybrid working, depending on team and operational needs.
Why us
- A unique opportunity to shape the UK office through participating in internal initiatives (CSR, DE&I, recruitment, marketing)
- A comprehensive 2 week onboarding program that offers you time and resources to orientate yourself to Synpulse’s values and methods.
- Continual and comprehensive learning and development through our Academy Program
- Innovative team bonus scheme following our \"One Spirit\" approach
- Hybrid working environment
- Alongside a competitive salary, you\'ll get lots of other great benefits too:
- 25 days annual leave plus bank holidays in England
- Pension: 6% employer contribution and 3% employee contribution
- Paid time off for volunteering (2 days per year)
- Private medical insurance with dental care through Vitality
- Life insurance
- Enhanced maternity and paternity leave
- Employee Assistance Programme with 24/7 mental health support
- Access to the Cycle scheme and Tech scheme
Your documents to start the process
- CV
For more information, please visit us at www.synpulse.com
At Synpulse, we are committed to fostering an inclusive and supportive environment for all candidates. Throughout the interview process, we strive to accommodate diverse needs and preferences to ensure that every candidate can fully showcase their abilities. If you require any accommodations or adjustments to the interview process to support your participation, please don\'t hesitate to let us know. We are here to make the interview experience as comfortable and accessible as possible for you
Seniority level
- Mid-Senior level
Employment type
- Part-time
Job function
- Administrative
Industries
- Business Consulting and Services
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London, England, United Kingdom 18 hours ago
Office Manager (Part Time) in City of London employer: Synpulse
At Synpulse, we pride ourselves on being an exceptional employer, offering a vibrant work culture in our London office that prioritises employee well-being and professional growth. With a strong focus on team connection through engaging internal events, comprehensive onboarding, and continuous learning opportunities, we ensure that our employees feel valued and supported. Our commitment to flexibility, including hybrid working options, alongside competitive benefits such as private medical insurance and paid volunteering time, makes Synpulse a rewarding place to advance your career.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager (Part Time) in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Office Manager role. You never know who might have the inside scoop on openings!
✨Tip Number 2
Prepare for those interviews! Research Synpulse and think about how your skills align with their needs. Practice common interview questions, especially around office management and team culture.
✨Tip Number 3
Show off your personality! When you get the chance to meet the team, be yourself. A positive attitude and a welcoming vibe can make a huge difference in how they perceive you as a fit for the office.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in being part of the Synpulse family.
We think you need these skills to ace Office Manager (Part Time) in City of London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Office Manager role. Highlight your organisational skills, experience with facilities management, and any previous roles where you’ve supported internal events.
Show Your Personality:We want to see your unique personality shine through in your application. Don’t be afraid to let your communication style come across, especially since this role is all about creating a welcoming atmosphere.
Be Specific About Your Experience:When detailing your past roles, be specific about your responsibilities and achievements. Mention any relevant experience with health and safety compliance or IT support, as these are key aspects of the job.
Apply Through Our Website:For the best chance of success, make sure to apply directly through our website. This way, we can easily track your application and ensure it gets the attention it deserves!
How to prepare for a job interview at Synpulse
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Office Manager role. Familiarise yourself with the key responsibilities like managing daily operations and coordinating events. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Highlight how you kept everything running smoothly, as this will resonate well with the interviewers.
✨Engage with a Positive Attitude
As the welcoming face of the office, it’s crucial to convey a positive and approachable demeanour during your interview. Practice your interpersonal skills and think of ways to express how you can contribute to a friendly office culture.
✨Prepare for Health & Safety Questions
Given the importance of health and safety compliance in this role, be ready to discuss your knowledge or experience in this area. Brush up on relevant regulations and think about how you would ensure a safe workspace for everyone.
