Resourcing & Talent Administrator in London

The place to work in pathology. We are looking for top talent to join the UK’s leading and fastest growing pathology company – a scientific organisation with a clinical purpose. Working in partnership with our service partners, Guy’s and St. Thomas’ Hospitals, King’s College Hospital and Princess Royal University Hospital we aim to set the standard for the future of pathology.

Job overview: We're looking for experienced, customer-focused recruitment administrators to join our Recruitment team. If you thrive in a fast-paced environment and take pride in delivering a high-quality service, this could be the opportunity for you. We're seeking individuals with strong recruitment administrative skills, excellent attention to detail, a commitment to accuracy, and the ability to manage multiple priorities while providing outstanding support to candidates, hiring managers and colleagues.

We have two roles available: Resourcing & Talent Administrator and Staff Bank Administrator.

• Resourcing & Talent Administrator: Supporting recruitment administration across the organisation, you'll play a key role in ensuring a smooth, efficient and accurate recruitment process, delivering an excellent experience for both candidates and hiring managers.
• Staff Bank Administrator: Supporting our flexible workforce, you'll help ensure the efficient administration and deployment of Staff Bank workers across the organisation.

If you're an organised administrator with a passion for people, recruitment and delivering excellent service, we'd love to hear from you.

What you'll be doing:

• Coordinating recruitment activity from vacancy approval through to onboarding.
• Managing pre-employment checks including right to work, references and occupational health clearance.
• Supporting hiring managers with recruitment activities and candidate longlisting.
• Preparing contracts, offer letters and new starter documentation.
• Maintaining recruitment systems, records and reporting.
• Supporting recruitment campaigns, careers events and talent attraction initiatives.
• Acting as the first point of contact for candidate and recruitment enquiries.

Working for our organisation: As part of the Recruitment Team, you'll work with colleagues across Synnovis Services, Analytics & Group functions, as well as the wider SYNLAB network. Building strong relationships with a diverse range of stakeholders, you'll provide high-quality administrative support across the recruitment lifecycle, ensuring accuracy, compliance and excellent customer service.

Your development and learning: You will have a suite of learning opportunities available through ACCE Skills Development programme which is used across Synnovis to enable you to reach your potential, learn new skills and achieve your goals. This is managed between you and your line manager in line with your own personal and professional development ambitions.

Detailed job description and main responsibilities:

• Conduct and oversee all pre-employment checks, including but not limited to right to work verification, onsite ID checks, reference checks and occupational health clearances.
• Maintain accurate recruitment records and employee information, ensuring compliance and data accuracy.
• Act as the first point of contact for candidates and recruitment enquiries, delivering an excellent candidate experience.
• Develop and maintain strong working relationships with hiring managers, operational teams, HR colleagues and external partners.
• Support hiring managers with Band 2 and Band 3 recruitment activities.
• Manage recruitment mailboxes and respond to enquiries within agreed service levels.
• Support continuous improvement initiatives that improve efficiency, compliance and candidate experience.
• Ensure compliance with employment legislation and Data Protection requirements.

Resourcing & Talent Administrator Specific Duties:

• Manage recruitment administration activities from vacancy approval through to onboarding.
• Coordinate the recruitment lifecycle through the Applicant Tracking System (ATS).
• Prepare offer letters, contracts and new starter documentation.
• Provide administrative support for recruitment campaigns, career fairs, open days and assessment centres.
• Assist with employer branding initiatives and recruitment marketing activities.
• Support the maintenance of talent pools and candidate databases.

Staff Bank Administrator Specific Duties:

• Process Staff Bank applications and maintain accurate recruitment records and candidate files.
• Maintain the Staff Bank management system, ensuring worker profiles, availability, assignments and compliance records are accurate and current.
• Support the effective deployment of bank workers to meet operational staffing requirements.
• Assist with the administration of temporary workforce requirements, including liaison with external suppliers where required.
• Support the administration of weekly payroll, timesheets and investigate pay-related queries in a timely manner.
• Work closely with HR and Payroll teams to ensure bank workers and new starters are accurately set up and paid on time.
• Escalate complex payroll or assignment issues as appropriate.

Applications are welcomed from applicants with a disability. We can make reasonable adjustments and offer support and advice in a variety of ways throughout the application process. All applicants are welcome to apply regardless of age, disability, gender, marital status, race, nationality or ethnic origin, religion, or sexual orientation. Equality of opportunity is our policy.

Our Bank workers enjoy competitive market rates and flexible contract assignments across all of our sites, dependent on your availability and location. For our Permanent workforce we offer a competitive benefits package. All employees are entitled to:

• Contributory pension scheme.
• Generous annual leave entitlement.
• Ground breaking development opportunities.

All employees have a responsibility for safeguarding children and vulnerable adults in the course of their daily duties and for ensuring that they are aware of the specific duties relating to their role.

Please apply for this post online. If you have problems with using the online process, or need any assistance, please email [email protected]. Your e-mail address is important to us. We communicate to all job applicants via the e-mail address which has been provided on the application form. Please ensure that you check your e-mail on a regular basis.

Due to the high volumes of applications we receive, we reserve the right to close any adverts before the published closing date once we have received a sufficient number of applications. If you decide to apply for this post but do not hear back from us within three weeks of the closing date, please assume that you have not been short-listed on this occasion.

Thank you for your interest in SYNLAB.