Executive Assistant (Maternity Cover)

Do you thrive in a fast-paced, people-focused environment? Are you highly organised and enjoy keeping multiple priorities moving seamlessly? Are you proactive and naturally one step ahead? Do you enjoy building strong relationships and supporting senior leaders to perform at their best? esynergy are looking for an Executive Assistant (Maternity Cover) to provide high-quality support to six senior leaders across the business. This is far more than a traditional administrative role. You’ll become a trusted partner, helping leaders maximise their time, manage priorities and ensure key actions and stakeholder relationships are progressed effectively. You’ll be highly organised, adaptable and calm under pressure — someone who enjoys creating structure, building relationships and proactively solving problems before they arise.

Responsibilities

• Manage complex calendars and scheduling requirements for six senior leaders, balancing competing priorities and ensuring time is used effectively.
• Coordinate domestic and international travel arrangements, including itineraries, bookings and logistics.
• Organise meetings, events and conference calls, ensuring everything runs smoothly from planning through to execution.
• Prepare agendas, presentations, reports and meeting materials to support leadership activities.
• Screen, manage and prioritise correspondence and emails, ensuring timely responses and appropriate escalation where required.
• Follow up with clients and key stakeholders after meetings, ensuring actions, communications and next steps are completed effectively.
• Track actions and proactively manage outstanding tasks, ensuring deadlines and commitments are met.
• Handle confidential and sensitive information with the highest level of professionalism and discretion.
• Support ad hoc projects, business initiatives and wider administrative requirements as needed.

Requirements

• Previous experience in a Personal Assistant, Executive Assistant or similar role supporting multiple senior stakeholders.
• Exceptional organisational skills with the ability to manage competing priorities in a fast-paced environment.
• A proactive mindset, with the confidence to anticipate needs and take ownership of tasks from start to finish.
• Strong relationship-building skills and the ability to work effectively with internal and external stakeholders.
• Excellent written and verbal communication skills.
• High attention to detail and a methodical approach to managing actions and follow-ups.
• Comfortable working independently whilst remaining collaborative and adaptable.
• A high degree of professionalism, integrity and discretion when handling confidential information.

Values

• Honesty
• Collaboration
• Growth

Diversity, Belonging & Inclusion

We welcome all applicants from all backgrounds. esynergy are proud to hire on potential, not specific experience or qualifications so feel free to reach out if this sounds like you but less experience.

Benefits

We are proud of our inclusive benefits including unlimited holiday, wellbeing budget, LGBTQ+ inclusive parental leave to name a few. Checkout our full list of benefits here.

About us

esynergy is a technology consultancy and we build products, platforms and services to accelerate value for our clients. We drive measurable impact that is tightly aligned to our clients’ business objectives. Put in practice that means high transparency, metric-driven reporting, and incremental handovers and a consistent focus on building our clients’ capability. Our delivery teams are small and highly functional, formed by a vetted ecosystem of associates, luminaries and partners. We choose technologies that are the right fit for our clients’ needs and are not opinionated around specific tech stacks and service offerings.