Junior Project Manager-Litmus

Provides end-to-end operational support for publications and congress activities, ensuring accurate planning, tracking, and execution across multiple workstreams. The role is responsible for building and maintaining detailed publication timelines aligned to congress and journal milestones, managing publication set‑up and documentation (including project intake forms and PubsHub records), and supporting author engagement and kick‑off activities. The position plays a key coordination role, owning status tracking and client‑ready updates, attending client status meetings and capturing minutes, and supporting materials management through Veeva. Additional responsibilities include congress liaison, onsite presenter scheduling, publications metrics reporting, and financial/operational support such as job code set‑up and time review within ClearOps.

Responsibilities

• Build, maintain, and actively manage detailed publication timelines (manuscripts, abstracts, posters, plain language summaries) aligned to congress/journal milestones
• Develop Publication Initiation Forms (project intake forms) and send to client for all projects before they kick off
• Support with sending out author invitations and scheduling and managing author kick‑off calls
• Management of the PubsHub platform, including setting up PubsHub records, and ensuring all documentation is uploaded accurately for each project
• Update status tracker daily to align with project updates via teams and emails, and prep client ready versions for status meetings
• Attend client status meetings and take minutes
• Support with Veeva management of materials
• Support with developing onsite schedules for presenters
• Support with pulling together metrics for publications
• Support with congress liaison when required for printing, guidelines etc.
• Support with setting up new job codes on the clearops system and reviewing time on jobs

Education

Degree (or equivalent qualification) in a relevant field such as business, life sciences, communications, or a related discipline

Core Skills & Experience

• Strong organisational skills with the ability to manage multiple tasks and deadlines
• High attention to detail and accuracy in tracking information and documentation
• Clear, professional written and verbal communication skills
• Confidence in coordinating meetings, taking notes, and following up on actions
• Ability to work collaboratively within cross functional teams
• Proactive mindset with willingness to learn and take ownership of tasks

Technical & System Skills

• Competence with Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Comfort working with trackers, spreadsheets, and shared documentation
• Ability to quickly learn internal systems, workflows, and project tools

Ways of Working

• Reliable, well organised, and able to prioritise effectively
• Professional approach when interacting with clients and senior stakeholders

Desired Requirements

• Some exposure to project coordination or administration (e.g. internships, placements, graduate roles, agency or corporate experience)
• Experience in a regulated or structured environment (e.g. healthcare, pharma, medical communications, professional services)
• Basic understanding of project management principles or lifecycles
• Familiarity with project tracking, timelines, or status reporting
• Exposure to budgeting, time tracking, or financial administration
• Experience with project management platforms, document management systems, or approval systems (e.g. Veeva, SharePoint, trackers)
• Familiarity with virtual collaboration tools (e.g. Teams)