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- Tasks: Join our vibrant team as an Office Manager, ensuring smooth daily operations and organising exciting events.
- Company: Synechron is a global leader in financial services IT consulting, with a commitment to innovation and diversity.
- Benefits: Enjoy a competitive salary, 25 days holiday, and flexible work arrangements.
- Why this job: Be part of a sociable team, engage in diverse tasks, and contribute to a dynamic office culture.
- Qualifications: Experience in office management, event planning, and strong communication skills are essential.
- Other info: This role requires four days in the office for optimal collaboration.
The predicted salary is between 30000 - 42000 £ per year.
Synechron is looking for an Office Manager to join their Belfast office. At the heart of this sociable and growing team (70+ and expanding!), the role is pivotal to the smooth running of the office on a day-to-day basis. Working closely with senior management, clients, and colleagues, the role offers variety with a focus on building a strong office environment.
With multiple events throughout the year and the opportunity to take on PA support to the BU Head, the role is fast-paced and challenging. It would suit someone exceptionally organized who is keen to get involved in all aspects of office life.
Responsibilities
- Greet and provide general support to visitors and clients
- Ensure the office is well maintained and equipment is ordered in a timely manner
- Organize and manage office moves
- Assist with planning meetings
- Organize events such as Town Halls, Diwali and Christmas parties, client visits, and other events
- Answer phone calls, provide information, or connect to appropriate people/team
- Receive and forward posts to relevant team
- Schedule appointments and update calendars
- Be the first point of contact for new joiners and transfers, and assist HR with induction
- Manage office supplies and ordering
- Manage office cleaners/cleaning contracts
- Ensure the office complies with all health and safety legislation
- Liaise with suppliers and vendors regarding orders, invoices, and deliveries
- Assist with monthly credit card reconciliation
- Make travel arrangements and reservations for senior managers
- Compose and type regular correspondence, such as invitations and informational material
- Develop and maintain a filing system
- Create spreadsheets and presentations
- Provide statistical and budget reports
Job requirements
- Work experience as an Office Manager/Assistant seeking the next career step
- Event management skills
- Hands-on experience with MS Office
- Experience liaising with office landlords and maintenance
- Working knowledge of office equipment like printers and laptops
- Excellent verbal and written communication skills
- Strong organizational and time management skills
- Approachable, high attention to detail, and good common sense
Office presence: Due to the nature of the job, four days per week in the office are preferred.
Salary and Benefits: Competitive salary, excellent benefits, 25 days holiday.
About Synechron
Synechron Technologies draws on over 17 years of financial services IT consulting experience to provide expert system integration, technical development, and innovative solutions in areas like Blockchain, AI, Machine Learning, and Cloud Computing. Headquartered in New York, with 22 offices worldwide, Synechron offers limitless opportunities for ambitious and innovative employees to contribute to our growth story. We are committed to diversity and inclusion through our ‘Same Difference’ initiative, promoting equality and a respectful environment. We encourage applicants from diverse backgrounds to apply, offering flexible work arrangements, mentoring, and development programs.
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Office Manager - Belfast employer: Synechron
Contact Detail:
Synechron Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager - Belfast
✨Tip Number 1
Familiarise yourself with Synechron's company culture and values. Understanding their commitment to diversity and inclusion will help you align your approach during interviews and discussions, showcasing how you can contribute to their positive office environment.
✨Tip Number 2
Highlight your event management skills by preparing examples of past events you've organised. Be ready to discuss how you handled challenges and ensured everything ran smoothly, as this role involves planning various office events.
✨Tip Number 3
Demonstrate your organisational skills by sharing specific strategies or tools you use to manage tasks and priorities. This will show that you're well-equipped to handle the fast-paced nature of the Office Manager role.
✨Tip Number 4
Prepare to discuss your experience with MS Office and any relevant office equipment. Being able to confidently talk about your technical skills will reassure the hiring team that you can hit the ground running in this role.
We think you need these skills to ace Office Manager - Belfast
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Office Manager or Assistant. Emphasise your event management skills and hands-on experience with MS Office, as these are crucial for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and ability to manage multiple tasks. Mention specific examples of how you've contributed to a positive office environment in previous roles.
Highlight Communication Skills: Since excellent verbal and written communication skills are essential, provide examples in your application that demonstrate your ability to liaise effectively with clients, colleagues, and suppliers.
Show Enthusiasm for the Role: Express your enthusiasm for the position and the company in your application. Mention your interest in contributing to the office culture and supporting senior management, which aligns with Synechron's values.
How to prepare for a job interview at Synechron
✨Show Your Organisational Skills
As an Office Manager, being exceptionally organised is key. Prepare examples of how you've successfully managed multiple tasks or events in the past, showcasing your ability to keep everything running smoothly.
✨Demonstrate Your Communication Skills
Excellent verbal and written communication skills are crucial for this role. Be ready to discuss how you've effectively communicated with clients, colleagues, and suppliers in previous positions.
✨Familiarise Yourself with Event Management
Since the role involves organising various events, brush up on your event management experience. Share specific instances where you planned successful events, highlighting your attention to detail and creativity.
✨Understand Health and Safety Regulations
Knowledge of health and safety legislation is important for this position. Be prepared to discuss any relevant experience you have in ensuring compliance within an office environment.
