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- Tasks: Ensure smooth office operations and support teams across EMEA.
- Company: Join SymphonyAI, a leading enterprise AI SaaS company.
- Benefits: Full-time role with opportunities for growth and development.
- Why this job: Be a key player in a dynamic environment and make an impact.
- Qualifications: Bachelor's degree or equivalent experience; strong organisational skills.
- Other info: Work in London and Dublin, with virtual support for regional offices.
The predicted salary is between 28800 - 48000 £ per year.
As an Office Manager at SymphonyAI, you will be a key player in ensuring the smooth operation of our London and Dublin office environment, while also providing virtual support to other offices in the EMEA region. You will spend at least 4 working days in Dublin per month. You will oversee day‑to‑day administration, manage resources, coordinate meetings, support diverse teams, organise office operations and procedures, manage communication, maintain a pleasant work environment, handle office budgets, resolve administrative issues, and oversee onboarding for new employees.
Responsibilities:
- Strong organisational and planning skills in a fast‑paced environment.
- Excellent time‑management skills and ability to multi‑task and prioritise work.
- Strong attention to detail and problem‑solving skills.
- A creative mind with an ability to suggest improvements.
- Exceptional written and verbal communication skills to interact with all levels of the organisation.
- Project‑management skills to oversee and coordinate multiple tasks and offices across the EMEA region.
Qualifications:
- Bachelor's degree in business administration, management, or a related field; or equivalent work experience.
- Proven experience as an Office Manager, Front Office Manager, Administrative Assistant, or similar.
- Knowledge of office management responsibilities, systems, and procedures.
- Proficiency in MS Office (Excel, Word, Outlook); experience with office‑management software.
- Demonstrated ability to manage budgets and financial operations.
- Familiarity with email‑scheduling tools, like Email Scheduler and Calendar.
- Availability to work out of the London office, visit the Dublin office at least 4 days per month, and support regional offices virtually in EMEA.
- Project‑management experience is a plus.
Role Details:
- Seniority level: Entry level
- Employment type: Full‑time
- Job function: Administrative
- Industries: Software Development
About SymphonyAI:
SymphonyAI is building the leading enterprise AI SaaS company for digital transformation across the most critical and resilient growth industries, including retail, consumer packaged goods, financial crime prevention, manufacturing, media, and IT service management. Since its founding in 2017, SymphonyAI today serves 1500+ enterprise customers globally and has grown to 3,000 talented leaders, data scientists, and other professionals across over 30 countries.
Office Manager employer: SymphonyAI
Contact Detail:
SymphonyAI Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Network like a pro! Reach out to current or former employees at SymphonyAI on LinkedIn. A friendly chat can give us insider info and might just get your foot in the door.
✨Tip Number 2
Prepare for the interview by researching SymphonyAI's culture and values. We want to see how you fit into our team, so think about how your skills align with our mission and be ready to share examples.
✨Tip Number 3
Show off your organisational skills during the interview! Bring a portfolio of your past projects or achievements that highlight your ability to manage multiple tasks and improve office operations.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the Office Manager role can keep you fresh in our minds and show us your enthusiasm.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Manager role. Highlight your organisational skills, attention to detail, and any relevant experience in managing office operations. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for SymphonyAI. Don’t forget to mention your project management skills and how you can contribute to our dynamic environment.
Showcase Your Communication Skills: Since this role involves interacting with various teams, make sure your written application reflects your exceptional communication skills. Keep it clear, concise, and professional – we love a good communicator!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just a few clicks and you’re on your way!
How to prepare for a job interview at SymphonyAI
✨Know Your Office Management Stuff
Make sure you brush up on your office management knowledge. Understand the responsibilities and systems involved in managing an office, especially in a fast-paced environment like SymphonyAI. Be ready to discuss your previous experiences and how they relate to the role.
✨Show Off Your Organisational Skills
Prepare examples that showcase your strong organisational and planning skills. Think of times when you successfully managed multiple tasks or coordinated meetings across different teams. This will demonstrate your ability to thrive in a busy office setting.
✨Communicate Like a Pro
Since the role requires exceptional written and verbal communication skills, practice articulating your thoughts clearly. You might be asked to explain how you would handle communication between various offices, so have some strategies in mind.
✨Be Ready to Problem-Solve
Expect questions that test your problem-solving abilities. Prepare to discuss specific challenges you've faced in previous roles and how you resolved them. Highlight your attention to detail and creativity in suggesting improvements to office operations.
