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- Tasks: Support Directors with scheduling, communication, travel planning, and document management.
- Company: Join a leading powered access and plant hire business with a strong reputation.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and development.
- Why this job: Be at the heart of operations, making a real impact while honing your organizational skills.
- Qualifications: Experience as a Personal or Executive Assistant; strong multitasking and communication skills required.
- Other info: Ideal for those who thrive in fast-paced settings and value discretion.
The predicted salary is between 28800 - 43200 £ per year.
Symmetry Recruitment is acting on behalf of our client to find an experienced and highly organised Personal Assistant. This crucial role will provide comprehensive administrative support to the Directors of an established powered access and plant hire business. The successful candidate will be responsible for managing schedules, coordinating meetings, handling communication, and assisting with a variety of other tasks that ensure the smooth operation of the executive office. A high level of discretion, organisational acumen, and the ability to manage multiple priorities will be essential for success in this role., * Calendar & Schedule Management: Efficiently manage the Director’s calendar, scheduling and coordinating meetings, appointments, and travel. Ensure the Director is well-prepared for all engagements, including providing necessary materials and briefings.
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Communication & Correspondence: Handle incoming emails and phone calls, drafting responses as needed and prioritising urgent matters. Ensure effective communication flow by screening calls and filtering correspondence.
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Travel Coordination: Oversee all aspects of travel planning, including accommodation, transport, and itineraries. Ensure all travel documentation is accurate and up-to-date.
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Document Management & Administrative Support: Prepare, proofread, and edit various documents, reports, presentations, and other correspondence. Maintain important files and ensure they are organised and easily accessible. Assist in organising and coordinating key meetings, conferences, and events.
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Confidentiality & Information Management: Handle sensitive and confidential information with discretion. Keep the Director informed of internal and external updates, ensuring timely communication of important matters.
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Project Support: Provide administrative assistance for various projects and initiatives as assigned by the Director. Collaborate with internal teams to help ensure project milestones and deadlines are met.
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Team Collaboration: Work closely with other members of the team to ensure smooth operations, providing support as needed across the business.
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Proven experience as a Personal Assistant or Executive Assistant, preferably within the hire, logistics, or a similar industry.
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Excellent organisational skills with the ability to multitask and prioritise effectively in a fast-paced environment.
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Strong written and verbal communication skills.
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Proficiency in Microsoft Office Suite and other relevant software tools.
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Exceptional attention to detail and strong problem-solving abilities.
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A high degree of discretion, integrity and professionalism, particularly when dealing with confidential information.
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Ability to work independently as well as part of a team.
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Flexibility and adaptability to shifting priorities and dynamic business needs.
Personal Assistant employer: Symmetry Recruitment
Contact Detail:
Symmetry Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Familiarize yourself with the specific tools and software mentioned in the job description, especially Microsoft Office Suite. Being proficient in these tools will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Highlight your experience in managing schedules and coordinating meetings in your conversations. Be prepared to share specific examples of how you've successfully handled multiple priorities in a fast-paced environment.
✨Tip Number 3
Showcase your communication skills by practicing how you would handle incoming emails and phone calls. Think about how you can effectively prioritize urgent matters and maintain a smooth communication flow.
✨Tip Number 4
Demonstrate your ability to handle confidential information with discretion. Prepare to discuss scenarios where you've managed sensitive information and how you ensured confidentiality in your previous roles.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant or Executive Assistant. Focus on your organisational skills, ability to multitask, and any experience in the hire or logistics industry.
Craft a Strong Cover Letter: Write a cover letter that showcases your communication skills and explains why you are the perfect fit for this role. Mention specific examples of how you've successfully managed schedules, coordinated meetings, and handled confidential information in the past.
Highlight Relevant Skills: In your application, emphasize your proficiency in Microsoft Office Suite and any other relevant software tools. Detail your attention to detail and problem-solving abilities, as these are crucial for the role.
Showcase Discretion and Professionalism: Since the role requires handling sensitive information, make sure to convey your understanding of confidentiality and professionalism in your application. Provide examples of situations where you maintained discretion in previous roles.
How to prepare for a job interview at Symmetry Recruitment
✨Showcase Your Organizational Skills
Be prepared to discuss specific examples of how you've managed schedules and coordinated meetings in the past. Highlight your ability to prioritize tasks effectively, especially in a fast-paced environment.
✨Demonstrate Discretion and Professionalism
Since confidentiality is crucial for this role, be ready to talk about situations where you've handled sensitive information. Emphasize your integrity and professionalism in managing confidential matters.
✨Familiarize Yourself with Relevant Software
Make sure you are comfortable with Microsoft Office Suite and any other tools mentioned in the job description. You might be asked about your proficiency, so consider preparing a few examples of how you've used these tools effectively.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and adaptability. Think of scenarios where you've had to adjust plans on short notice or manage multiple priorities simultaneously, and be ready to share those experiences.
