Office Manager (Part Time) London

About us

While others focus on scaling data-hungry neural networks, we’re building AI that understands the structures of thought, not just patterns in data. Symbolica is an AI research lab pioneering the application of category and type theory to enable logical reasoning in machines. We’re a well-resourced, nimble team of experts on a mission to bridge the gap between theoretical mathematics and cutting-edge technologies, creating symbolic reasoning models that think like humans – precise, logical, and interpretable.

Our approach combines rigorous research with fast-paced, results-driven execution. We’re reimagining the very foundations of intelligence while simultaneously developing product-focused machine learning models in a tight feedback loop, where research fuels application. Founded in 2022, we’ve raised over $30M from leading Silicon Valley investors, including Khosla Ventures, General Catalyst, and Abstract Ventures, to push the boundaries of applying formal mathematics and logic to machine learning. Our vision is to create AI systems that transform industries, empowering machines to solve humanity’s most complex challenges with precision and insight.

About the role

As a Part-Time Office Manager, you will take ownership of our office operations, ensuring the space runs smoothly, efficiently, and remains compliant with health and safety regulations. You’ll be responsible for managing vendors, overseeing cleaning and maintenance, stocking supplies, and acting as the primary liaison with building management. This is an onsite role based in our London office (66 City Rd), requiring 10 hours per week. We offer flexible part‑time hours – whether a few full days per week or daily half‑days, based on business needs and agreement with the manager – along with competitive compensation aligned with experience.

Your focus

• Keeping the office well‑stocked, organized, and running efficiently.
• Managing cleaning staff and coordinating with maintenance vendors.
• Conducting quarterly legally required health and safety checks and maintaining compliance records.
• Acting as the primary point of contact with the building management for facilities‑related matters.
• Handling deliveries, managing mail/packages, and maintaining office supplies.
• Welcoming guests or job candidates occasionally, coordinating visitor access, and supporting occasional office events.

About you

• Experience in office management, facilities coordination, or operations in a fast‑moving environment.
• Highly organized, proactive, and able to manage multiple priorities with minimal oversight.
• Familiarity with UK workplace health & safety regulations (or willingness to learn and manage compliance).
• Available 10 hours per week, with afternoon availability preferred (but not mandatory).
• Strong communicator, comfortable liaising with vendors, cleaning teams, and building management.
• Detail‑oriented with a hands‑on, problem‑solving approach.
• Previous experience working in a London tech startup or dynamic office environment is a plus.

Symbolica is an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, regardless of race, gender, age, religion, disability, or sexual orientation.