PA to the Board (maternity cover, 12-month fixed-term contract) in Nottingham

About Sygnature Discovery: We create exceptional scientific outcomes, supporting customers who bring life‑changing medicines to patients and our people who help make this possible. We are 700+ scientists from over 50 countries, working as one across Europe and North America. Over the past 20 years we have achieved 60+ advanced candidates, 250 patents filed, 200+ active projects, and 90% of our customers choose to stay with us.

About The Role: We are looking for an experienced Personal Assistant or Executive Assistant with proven C‑suite experience to join our team at BioCity, Nottingham on a 12‑month fixed‑term contract covering maternity leave. This hybrid role is based in the heart of Nottingham city centre, with an expectation to be onsite a minimum of 4 days per week.

Role Responsibilities:

• Provide comprehensive and proactive PA support to the Chief Executive Officer, Chief Financial Officer, and Chief Commercial Officer, acting as a trusted gatekeeper and managing priorities effectively.
• Manage complex diaries across multiple senior stakeholders, coordinating internal and external meetings, balancing competing priorities, and proactively anticipating and resolving scheduling conflicts.
• Coordinate and support key business meetings, including strategic forums, preparing agendas, collating papers, distributing materials, and tracking actions and deliverables.
• Arrange domestic and international travel, including itineraries, accommodation and logistics, and manage expenses accurately and efficiently.
• Support client meetings and coordinate visits, preparing materials and logistics, ensuring a high‑quality and professional experience for key stakeholders such as clients and guests.
• Work collaboratively with the wider administration team to support on‑site leadership, providing flexible executive support as required.
• Organise meeting rooms, including layout, audio/visual setup, and refreshments, ensuring a professional first impression and a seamless on‑site experience for guests and stakeholders.
• Assist with telephone and visitor management, ensuring a professional first impression and seamless coordination of visitor access, meeting hosting, and on‑site logistics.

Skills & Qualifications:

• Proven experience as a PA or Executive Assistant, supporting C‑suite executives and multiple senior stakeholders in a fast‑paced environment.
• Strong understanding of corporate governance and executive‑level workflows, and the ability to handle confidential information with integrity.
• Highly proficient in Microsoft Office, Outlook diary management, Microsoft Teams, and presentation, reporting and collaboration tools.
• Highly organised with strong attention to detail and the ability to manage multiple demands effectively.
• Professional and confident communicator, capable of building effective relationships at all levels.
• Flexible and adaptable, with the ability to respond positively and calmly to changing priorities.
• Proactive and solution‑focused, with the ability to anticipate needs.
• Collaborative team player with a professional, polished, and customer‑focused mindset.

Benefits:

• 25 days annual leave (plus bank holidays)
• Private Medical Insurance
• Life Insurance
• Employee Assistance Programme
• Enhanced Family Friendly Policies
• Sygnature Group Pension Scheme
• 1 paid volunteer day per year