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- Tasks: Support the Events & Production team in planning and delivering SXSW London.
- Company: Join the vibrant SXSW London, a hub of creativity and innovation.
- Benefits: Dynamic environment with professional development and international visibility.
- Why this job: Be part of an iconic festival and make your mark in the events industry.
- Qualifications: Experience in event production and strong organisational skills required.
- Other info: Fast-paced role perfect for those who thrive in creative environments.
The predicted salary is between 30000 - 42000 ÂŁ per year.
About SXSW London
SXSW London is the UK edition of the globally renowned South by Southwest (SXSW) festival. Building on SXSW’s legacy of creativity, innovation, and cultural exchange, SXSW London brings together leaders, creators, and audiences across music, film, technology, fashion, gaming, and the arts for a truly immersive experience.
The Assistant Producer will support the Events & Production team in the planning, documentation, and delivery of SXSW London. This role is responsible for maintaining department documentation, tracking timelines, deliverables and providing production coordination across multiple event workstreams. The ideal candidate is highly organized, proactive and comfortable working within a fast-paced, large‑scale event environment.
Key Responsibilities- Project Tracking & Documentation
- Maintain and update production timelines, project trackers, departmental logs and planning documents.
- Coordinate internal production documentation, including schedules, contact lists, and weekly status reports.
- Manage and distribute meeting notes, agendas, and action points from production meetings.
- Ensure all production materials adhere to SXSW London standards and are stored systematically.
- Production Coordination
- Support Producers with venue and supplier research, booking coordination, procurement, and logistics administration.
- Assist in preparing production briefs, site plans, risk assessments, and event manuals.
- Track deadlines, deliverables, dependencies, and updates across multiple workstreams.
- Liaise with internal teams—Operations, Programming, Partnerships, Marketing—to maintain alignment on key milestones and deliverables.
- Onsite Support
- Support onsite delivery during build, event days, and de‑rig.
- Assist with backstage, venue, and site operations as directed by the Production and Operations teams.
- Provide real‑time documentation, communication, and coordination support during live event periods.
- General Department Support
- Provide administrative support to COO, Producers, Production Managers, and the wider Events & Production team.
- Contribute to maintaining organised workflows, documentation libraries, and operational efficiency across the department.
- Previous experience in event production or event coordination (festival, agency, or live events background preferred).
- Excellent organisational skills with exceptional attention to detail.
- Strong ability to manage timelines, track deliverables, and multitask across multiple projects.
- Confident using project management and documentation tools (e.g., Excel, Asana).
- Strong written and verbal communication skills; collaborative and team oriented.
- Ability to work flexibly in a fast‑moving, deadline‑driven environment.
- Experience working in large‑scale events, multi‑venue festivals, or long‑lead production cycles.
- A dynamic, forward‑thinking environment that values creativity, innovation, and collaboration.
- Significant professional development opportunities and international visibility.
Assistant Producer employer: SXSW London
Contact Detail:
SXSW London Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Producer
✨Tip Number 1
Network like a pro! Attend industry events, workshops, and meet-ups to connect with people in the event production scene. The more you mingle, the better your chances of landing that Assistant Producer role at SXSW London.
✨Tip Number 2
Show off your organisational skills! When you get the chance to chat with potential employers, share examples of how you've managed timelines and coordinated projects in the past. This will demonstrate you're the perfect fit for the fast-paced environment at SXSW London.
✨Tip Number 3
Be proactive! If you see an opportunity to help out with an event or project, jump in. This not only builds your experience but also shows your enthusiasm and commitment to the industry, making you stand out as a candidate.
✨Tip Number 4
Apply through our website! We love seeing applications directly from candidates who are genuinely interested in joining the SXSW London team. Make sure to highlight your relevant experience and skills in event production when you apply!
We think you need these skills to ace Assistant Producer
Some tips for your application 🫡
Show Off Your Organisational Skills: Make sure to highlight your organisational prowess in your application. We want to see how you manage timelines and keep everything on track, so share specific examples of how you've done this in past roles.
Tailor Your Application: Don’t just send a generic application! Take the time to tailor your CV and cover letter to reflect the skills and experiences that match the Assistant Producer role. We love seeing candidates who understand what we’re all about at SXSW London.
Be Clear and Concise: When writing your application, clarity is key. Use straightforward language and get to the point quickly. We appreciate well-structured applications that are easy to read and understand.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to be part of the SXSW London team!
How to prepare for a job interview at SXSW London
✨Know Your SXSW London
Before the interview, dive deep into what SXSW London is all about. Familiarise yourself with their mission, past events, and the unique aspects of the festival. This will not only show your enthusiasm but also help you tailor your answers to align with their values.
✨Show Off Your Organisational Skills
As an Assistant Producer, being organised is key. Prepare examples from your past experiences where you successfully managed timelines or coordinated multiple projects. Use specific tools you've worked with, like Excel or Asana, to demonstrate your proficiency in project management.
✨Be Ready for Fast-Paced Scenarios
Expect questions that assess how you handle pressure and tight deadlines. Think of situations where you thrived in a fast-moving environment and be ready to share those stories. Highlight your proactive approach and ability to multitask effectively.
✨Communicate Clearly and Collaboratively
Strong communication is crucial in this role. Practice articulating your thoughts clearly and concisely. Be prepared to discuss how you’ve collaborated with teams in the past, and emphasise your ability to maintain alignment across different departments during projects.
