SharePoint Data & Information Management Administrator

Sword is a leading provider of business technology solutions within the Energy, Public and Finance Sectors, driving transformational change within our clients. We use proven technology, specialist teams and domain expertise to build solid technical foundations across platforms, data, and business applications. We have a passion for using technology to solve business problems, working in partnership with our clients to help in achieving their goals.

About the Role: As a SharePoint Data & Information Management Administrator, you will play a key hands‑on role in how our client structures, governs, and manages digital information across the organisation. You will be responsible for the day‑to‑day administration, optimisation, and continuous improvement of SharePoint and related Microsoft 365 services, ensuring information is accessible, secure, compliant, and easy to use. You will work closely with business teams, information management specialists, and technical stakeholders to configure SharePoint environments that support collaboration, document control, and data governance. This role is ideal for someone who enjoys working directly with content, metadata, and users — taking ownership of how information is organised and maintained in practice. This is a delivery‑focused role, suited to someone who likes turning standards and requirements into well‑structured, usable digital solutions.

Responsibilities

• Administer and maintain SharePoint Online environments, including site collections, libraries, lists, workflows, and permissions.
• Design and implement metadata models, taxonomies, and content types to improve classification, searchability, and control.
• Develop, apply, and maintain governance rules covering document lifecycle, permissions, retention, archiving, and disposal.
• Work with business teams to deliver practical SharePoint solutions that support collaboration and effective knowledge sharing.
• Support data integrity, security, and accessibility across structured and unstructured information repositories.
• Provide user guidance, training, and support on SharePoint features, document management standards, and best practice.
• Carry out audits, monitoring, and routine checks to ensure ongoing compliance and system reliability.
• Support enterprise search optimisation through effective metadata tagging and content indexing.
• Assist with integrations between SharePoint, Microsoft 365 tools, and reporting platforms such as Power BI.
• Contribute to digital transformation and automation initiatives that improve efficiency and reduce manual effort.

We’re looking for someone who enjoys working at the intersection of information, systems, and people — and who takes pride in creating well‑governed, usable digital environments.

Qualifications

• Hands‑on experience administering SharePoint Online and working within the Microsoft 365 ecosystem.
• Practical knowledge of information architecture, metadata design, taxonomies, and document control.
• Experience managing data and document lifecycle processes, including classification, retention, and archiving.
• Familiarity with data or reporting tools such as SQL, PowerShell, Excel, or Power BI.
• Understanding of information governance principles and standards (e.g. ISO‑aligned information management).
• Confident communication skills, with the ability to work closely with business users and technical teams.
• A practical, detail‑oriented mindset and a willingness to take ownership of day‑to‑day delivery.

Benefits

At Sword, our core values and culture are based on caring about our people, investing in training and career development, and building inclusive teams where we are all encouraged to contribute to achieve success. We offer comprehensive benefits designed to support your professional development and enhance your overall quality of life. In addition to a Competitive Salary, here's what you can expect as part of our benefits package:

• Personalised Career Development: We create a development plan customised to your goals and aspirations, with a range of learning and development opportunities within a culture that encourages growth.
• Flexible working: Flexible work arrangements to support your work‑life balance. We can’t promise to always be able to meet every request, however, are keen to discuss your individual preferences to make it work where we can.
• A Fantastic Benefits Package: This includes generous annual leave allowance, enhanced family friendly benefits, pension scheme, access to private health, well‑being, and insurance schemes, an employee assistance programme, discounted cash plan and more….

At Sword we are dedicated to fostering a diverse and inclusive workplace and are proud to be an equal opportunities employer, ensuring that all applicants receive fair and equal consideration for employment, regardless of whether they meet every requirement. If you don’t tick all the boxes but feel you have some of the relevant skills and experience we’re looking for, please do consider applying and highlight your transferable skills and experience. We embrace diversity in all its forms, valuing individuals regardless of age, disability, gender identity or reassignment, marital or civil partner status, pregnancy or maternity status, race, colour, nationality, ethnic or national origin, religion or belief, sex, or sexual orientation. Your perspective and potential are important to us. If we can do anything to help make the hiring process more accessible, please let our talent acquisition team know when you apply so we can support any adjustments.