Document Control Administrator (Nights) in Aberdeen

Sword is a leading provider of business technology solutions within the Energy, Public and Finance Sectors, driving transformational change within our clients. We use proven technology, specialist teams and domain expertise to build solid technical foundations across platforms, data, and business applications. We have a passion for using technology to solve business problems, working in partnership with our clients to help in achieving their goals.

Join Sword Group as a Document Controller and become a key player in shaping how critical information is managed and utilised. Embedded within our customer's Document Control team, you’ll be at the heart of maintaining compliance with industry standards, safeguarding data integrity, and streamlining workflows. Your role goes beyond organisation — you’ll empower teams by providing the support and training they need to navigate systems with confidence.

Your attention to detail and proactive mindset will drive process improvements, optimising document management practices and enhancing operational effectiveness. By fostering a culture of accuracy, compliance, and efficiency, you will play a vital role in ensuring project success while keeping information flowing seamlessly across teams.

As a Document Controller, you will:

• Serve as the DC focal point for asset operations engineering works, overseeing all asset deliverables, including as building and close out of technical documentation.
• Manage the coordinate the process of asset document reviews.
• Maintain responsibility for third-party supplier asset documentation.
• Conduct document compliance checks between SharePoint/OpenText and PIM360 systems.
• Assign and manage project document and drawing numbering requests.
• Distribute asset documentation to internal teams and third-party stakeholders.
• Manage the process of asset drawing mark-ups.
• Provide support, training, and guidance to users on review workflows and document management processes.
• Oversee the lifecycle management of asset operational documents.

Experience in document control within the energy, engineering, or similar sectors. Strong understanding of document management processes and industry best practices. Hands-on experience with Electronic Document Management Systems (EDMS).

At Sword, our core values and culture are based on caring about our people, investing in training and career development, and building inclusive teams where we are all encouraged to contribute to achieve success. We offer comprehensive benefits designed to support your professional development and enhance your overall quality of life. In addition to a Competitive Salary, here's what you can expect as part of our benefits package:

• Personalised Career Development: We create a development plan customised to your goals and aspirations, with a range of learning and development opportunities within a culture that encourages growth.
• Flexible working: Flexible work arrangements to support your work-life balance.
• A Fantastic Benefits Package: This includes generous annual leave allowance, enhanced family friendly benefits, pension scheme, access to private health, well-being, and insurance schemes, an employee assistance programme, discounted cash plan and more….

If you don’t tick all the boxes but feel you have some of the relevant skills and experience we’re looking for, please do consider applying and highlight your transferable skills and experience. We embrace diversity in all its forms, valuing individuals regardless of age, disability, gender identity or reassignment, marital or civil partner.