At a Glance
- Tasks: Support day-to-day operations for mentoring and rugby development.
- Company: Empowering organisations in Bristol focused on youth potential.
- Benefits: Flexible hours, term-time only, and a friendly team environment.
- Other info: Opportunity for growth in a supportive, mission-driven team.
- Why this job: Shape a brand-new role with real impact on young people's lives.
- Qualifications: Organised, detail-oriented, and interested in community work.
The predicted salary is between 7663 - 8043 £ per year.
Flexible hours that work around your life.
About Us
Switch Mentoring and Switch Rugby are sister organisations based in Bristol, empowering people to reach their potential. Switch Mentoring delivers one-to-one and small-group mentoring for young people across Bristol and the surrounding area; Switch Rugby supports rugby development from grassroots through to academy level. We share a team, an office and a mission — and the new Administrator role will support both.
The Role
This is a brand-new role and a real opportunity to shape it. We’re looking for an organised, warm and self-starting Administrator to be the day-to-day operational backbone of both Switch Mentoring and Switch Rugby. You’ll work closely with the leadership team to keep everything running smoothly behind the scenes — from school liaison and mentor scheduling to safeguarding records, parent communication and social media.
It’s 15 hours a week, term-time only, with the working pattern agreed flexibly across the week to suit you. The role is office-based in Staple Hill, Bristol. Because it’s a new role, there’s genuine scope for it to grow — both in hours and in scope — for the right person.
- Hours: 15 hours per week, term-time only (39 weeks)
- Working pattern: Hours agreed flexibly across the week to suit you
- Pay: £13.10 – £13.75 per hour
- Annual pay: £7,663 – £8,043 per year, paid in 12 equal monthly instalments
- Location: Office-based, Staple Hill, Bristol
- Contract: Permanent, with a six-month probation period
- Reports to: Switch Mentoring / Switch Rugby leadership team
A genuinely new role with room to grow as you grow with it.
Who We’re Looking For
We’re looking for someone organised, calm under pressure, and genuinely interested in the work we do. You don’t need to come from a charity or sports background, but a real interest in young people and community work will help you settle quickly.
- Strong organisational skills and an eye for detail
- Confident with Google Workspace (Gmail, Docs, Sheets, Drive, Calendar) and Microsoft Office (Word, Excel)
- Excellent written and verbal communication — comfortable representing us to schools, parents and partners
- Discreet and trustworthy — you’ll be handling sensitive information about young people
- Self-starter who can work independently and prioritise across two sister organisations
- Previous experience in youth work, school administration or the charity sector
- Familiarity with the rugby environment (clubs, league structures, age groups)
- Experience with social media content scheduling and basic design tools (Canva or similar)
- Experience supporting safeguarding processes and record-keeping
What You’ll Do
- School liaison — first point of contact for the schools we work with
- Mentor scheduling and diary management across the mentoring team
- Help develop and deliver project-based work alongside our mentoring and coaching teams — we run a lot of work in this format and you’ll be central to making it happen
- Safeguarding administration — keeping records up to date and supporting our processes (note: this is a back-office role, not front-facing with young people)
- DBS tracking — managing renewal dates and chasing paperwork
- Social media content scheduling and parent/community communications
- Switch Rugby administrative support — fixtures, kit, registration admin
- General office administration: post, supplier orders, meeting coordination
This is a back-office role and is not front-facing with young people, so an enhanced DBS is not required for the role.
Why This Role
- Flexible hours, agreed across the week to suit you — term-time only
- A first-of-its-kind role with real scope to shape how it grows
- Hands-on involvement in project-based work alongside the mentoring and coaching teams
- Friendly, mission-driven team based in Staple Hill, Bristol
- Office-based with a supportive, close-knit team
How to Apply
Send us your CV and a short covering note telling us why this role appeals to you. We’d like to hear a bit about your background and what you’d bring — no formal application form needed. Closing date for applications: Friday, 5th June 2026.
Switch Mentoring and Switch Rugby are committed to creating a diverse, inclusive team that reflects the young people and communities we work with. We welcome applications from people of all backgrounds, regardless of race, ethnicity, religion, sex, gender identity, sexual orientation, disability, age, or socio-economic background. If you need any adjustments to the application or interview process, please let us know.
Administrator in Bristol employer: Switchrugby
Switch Mentoring and Switch Rugby, based in Staple Hill, Bristol, is an exceptional employer that offers flexible working hours tailored to your life, fostering a supportive and mission-driven work culture. With a focus on empowering young people, this new Administrator role provides a unique opportunity for personal and professional growth within a close-knit team, allowing you to shape the position while contributing to meaningful community projects.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator in Bristol
✨Tip Number 1
Get to know the organisations! Research Switch Mentoring and Switch Rugby, their missions, and how they impact the community. This will help you tailor your conversations and show genuine interest during interviews.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn. Ask them about their experiences and any tips they might have for landing the Administrator role. It’s all about making connections!
✨Tip Number 3
Prepare for the interview by thinking about how your skills align with the job description. Be ready to share specific examples of your organisational skills and how you've handled similar tasks in the past.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining our mission-driven team.
We think you need these skills to ace Administrator in Bristol
Some tips for your application 🫡
Be Yourself:When writing your CV and covering note, let your personality shine through! We want to get to know the real you, so don’t be afraid to share what makes you tick and why you’re passionate about this role.
Tailor Your Application:Make sure to highlight your relevant skills and experiences that align with the Administrator role. Mention your organisational skills and any experience with Google Workspace or Microsoft Office — we love a detail-oriented applicant!
Keep It Concise:While we want to hear about your background, keep your covering note short and sweet. A couple of paragraphs should do the trick — just enough to pique our interest and show us why you’d be a great fit for our team.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our mission-driven team!
How to prepare for a job interview at Switchrugby
✨Know the Organisation
Before your interview, take some time to research Switch Mentoring and Switch Rugby. Understand their mission, values, and the communities they serve. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Organisational Skills
As an Administrator, strong organisational skills are key. Prepare examples from your past experiences where you've successfully managed schedules, handled sensitive information, or coordinated projects. Be ready to discuss how you prioritise tasks and stay calm under pressure.
✨Familiarity with Tools is a Must
Make sure you're comfortable with Google Workspace and Microsoft Office. Brush up on your skills with Docs, Sheets, and Calendar, as well as any social media tools you might have used. You could even mention specific projects where you utilised these tools effectively.
✨Communicate Clearly and Confidently
Since you'll be representing the organisation to schools and parents, practice your verbal and written communication skills. Prepare to discuss how you would handle communications and ensure that your responses are clear, concise, and professional during the interview.
