Field Operations - Planning & Scheduling Coordinator in Shipley

Main Purpose of the Role

The Field Support Team is responsible for allocating field resources whilst ensuring Service Level Agreements are always adhered to. The primary function of the role is to provide the back-office administration of the Field Operations Department and ensuring that agreed appointments are scheduled and to work in conjunction with the regional supervisor to deliver the responsive, cyclical and commissioning works across their respective regions throughout the year. It is essential that the respective escalation procedures are adhered to and always followed. Additionally, it is expected that all team members will work extremely closely together forming and maintaining a strong team environment including the fostering of a close working relationship with their respective regional engineering team. This team unit is seen as an essential component to the successful delivery of the operational objectives and the wider ranging success of Switch2 Energy Ltd.

Main Responsibilities

• Work in Progress Management – Manage Work in Progress (WIP) so that all live works are carried out effectively, ensuring that the total WIP value does not exceed agreed parameters and maintain the status of the system to ensure that the most up to date information is always available. Liaise with the client and/or resident or internal department where applicable and your engineering team in a professional and coherent manner throughout ensuring that all parties are fully informed with respect to live jobs.
• Scheduling, Engineer Allocation – Assign all live jobs for re-active, planned and CMV work held within the WIP file to the engineering team and ensure that the correct engineer resource has been allocated based upon their geographical location, competencies level and expected duration of the proposed works in accordance with their daily schedule.
• Resource Planning – Plan the regional resources to accommodate commissioning works, inter departmental engineering requirements, contractual obligations i.e. CMV, exception checking programs and or other pre planned programs of work as required.
• Scheduling, Appointments – Ensure that appointments are agreed in accordance with our contractual obligations wherever possible, the availability of the regional resources and the current WIP schedule. If a proposed or agreed appointment cannot be honoured, contact the customer and re-schedule their appointment as appropriate.
• Project Coordination – Assist with the programming and scheduling of any project works being undertaken within your region including taking ownership in relation to engineer availability, monitoring progress and ensuring projects are completed within the required timescales.
• Health & Safety Flags – Update and maintain any reported H&S flags within the SMART Serve application immediately escalating any H&S issues through the companies designated escalation procedures.
• Cyclical Maintenance Visit Management – Plan, coordinate and schedule the contracted CMV works within your region working closely with the regional engineer team and the client including requesting their support where standard access routines are proving ineffective.

Key Skills and Behaviours Required

• Excellent communication skills.
• Comfortable with use of telephone systems.
• The ability to liaise with both Customers and Engineers over the telephone in a professional, highly organised manner.
• Experience in a scheduling/planning role.
• Ability to deal with changing environments from highly pressurised to quieter times.
• Comprehensive PC Skills including familiarity with the Microsoft Office Package (Excel, Word, Outlook, SharePoint).
• Strong attention to detail and the ability to analyse and interpret large volumes of data.
• Problem solving ability.
• Excellent numerical skills.
• Excellent administrative and organisational skills.
• Ability to effectively and accurately manage a high-volume workload.
• Regularly reviewed data, schedules, or workloads to spot emerging problems without being prompted.
• Sought out information, data, or resources needed to solve issues without waiting for instruction.
• Brought together the right people (engineers, supervisors, customers, internal teams) to resolve problems efficiently.

Knowledge, Training and Relevant Experience to do the job

• Educated to GCSE ‘O’ level standard or NVQ level 2 or 3 in customer service or administration.
• Minimum of 2 years’ experience in a similar role.
• Experience in utilities would be an advantage.

Switch2 Energy is committed to equal employment opportunities.