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- Tasks: Manage pass applications, support recruitment days, and maintain employee data efficiently.
- Company: Join Swissport, a leading player in the aviation industry, dedicated to excellence.
- Benefits: Enjoy a hybrid work model with 4 days in-office and 1 day from home.
- Why this job: Be part of a dynamic team, making a real impact in recruitment and administration.
- Qualifications: Strong organisational skills, attention to detail, and proficiency in Microsoft Office required.
- Other info: Perfect for detail-oriented individuals looking to kickstart their career in a supportive environment.
The predicted salary is between 30000 - 42000 £ per year.
Swissport Renfrewshire, Scotland, United Kingdom
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Swissport Renfrewshire, Scotland, United Kingdom
Join to apply for the Station Administrator- Centralised Support role at Swissport
Station Administrator – Centralised Support
Station Administrator – Centralised Support
Location: Glasgow Airport – 4 days in office, 1 day from home
Contract: Permanent, Full-Time
Reporting to: Regional Administration Manager
The Station Administrator at Swissport plays a crucial role in maintaining the efficiency and effectiveness of the administrative function within the organisation. Reporting into the Head of Recruitment, the Station Administrator – Centralised Support will be responsible for the following:
Responsibilities
- Pass Applications: Own the temporary and full pass applications for all new starters.
- Pass Rejections: Liaise with the relevant Vetting Team member to review and clear any pass rejections.
- Security Interview: Assist with completing and uploading the relevant security interview information into ID Gateway where required.
- Data Management: Ensure that all employee data on the relevant station dashboard relating to temporary passes and full passes, is up-to-date, and properly maintained.
- Recruitment Day Support: Support with recruitment hiring days with tasks such as printing documentation and assisting with right to work checks.
- Personnel File Creation: Create online personnel files and ensure that all relevant recruitment paperwork including; candidate application form, QA31/32, interview pro forma and right to work checks are uploaded into the personnel file with the relevant tracker updated.
Qualifications
- Organisational Skills: Ability to manage multiple tasks like pass applications, personnel file creation, and data management efficiently.
- Attention to Detail: Accuracy in managing sensitive data, pass applications, and recruitment paperwork is critical.
- Data Management: Competence in updating dashboards, maintaining personnel files, and working with online data management tools.
- Communication Skills: Strong written and verbal communication for liaising with the Vetting Team, handling recruitment day support, and interacting with stakeholders.
- IT Proficiency: Familiarity with Microsoft Office Suite (Word, Excel) or similar tools, particularly for document creation, tracking, and managing files.
- Problem-Solving: The ability to troubleshoot and resolve issues related to pass rejections or incomplete paperwork. 7. Time Management: Effective in prioritising tasks like recruitment support and pass processing to meet deadlines.
- Compliance Understanding.
- Knowledge of recruitment regulations, right to work checks, and security protocols.
Key Attributes
- Proactive: Takes initiative in managing tasks and foreseeing issues in the recruitment and vetting processes.
- Team Player: Works closely with the Recruitment Team, Vetting Team, and other departments, showing a collaborative mindset.
- Integrity and Discretion: Handles confidential employee and recruitment data with professionalism and confidentiality.
Work Environment
- Office-based role
If you’re detail-oriented, organised, and passionate about keeping things on track, this is your time to shine. Step into a role where you’ll play a vital part in our success.
Apply now and let’s make a difference together!
Seniority level
-
Seniority level
Entry level
Employment type
-
Employment type
Full-time
Job function
-
Job function
Information Technology
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Industries
Airlines and Aviation
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Station Administrator- Glasgow Airport employer: Swissport
Contact Detail:
Swissport Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Station Administrator- Glasgow Airport
✨Tip Number 1
Familiarise yourself with the specific responsibilities of the Station Administrator role. Understanding tasks like pass applications and data management will help you speak confidently about how your skills align with their needs during any interviews.
✨Tip Number 2
Network with current or former employees at Swissport, especially those in administrative roles. They can provide valuable insights into the company culture and expectations, which can be a great advantage when preparing for interviews.
✨Tip Number 3
Brush up on your IT skills, particularly with Microsoft Office Suite. Being proficient in Excel and Word is crucial for this role, so consider taking a quick online course to enhance your abilities before applying.
✨Tip Number 4
Prepare examples of how you've demonstrated organisational skills and attention to detail in past roles. Having specific anecdotes ready will help you illustrate your fit for the position during the interview process.
We think you need these skills to ace Station Administrator- Glasgow Airport
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Station Administrator role. Emphasise your organisational skills, attention to detail, and any experience with data management or recruitment processes.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the job description. Mention your understanding of the role's requirements, such as managing pass applications and supporting recruitment days, and explain how your background makes you a great fit.
Showcase IT Proficiency: Since the role requires familiarity with Microsoft Office Suite, be sure to mention any relevant experience you have with these tools. Provide examples of how you've used them in previous roles to manage data or create documents.
Highlight Communication Skills: Given the importance of communication in this role, include examples of how you've effectively liaised with teams or stakeholders in past positions. This could be through written reports, presentations, or during recruitment processes.
How to prepare for a job interview at Swissport
✨Showcase Your Organisational Skills
As a Station Administrator, you'll need to manage multiple tasks efficiently. Be prepared to discuss your experience with organisation and prioritisation during the interview. Share specific examples of how you've successfully handled similar responsibilities in the past.
✨Demonstrate Attention to Detail
Accuracy is crucial in this role, especially when dealing with sensitive data and recruitment paperwork. During the interview, highlight instances where your attention to detail made a significant difference in your work. This will show that you understand the importance of precision in administrative tasks.
✨Familiarise Yourself with Data Management Tools
Since the role involves updating dashboards and maintaining personnel files, it's essential to be comfortable with IT tools. Brush up on your skills with Microsoft Office Suite or similar software before the interview, and be ready to discuss how you've used these tools in previous roles.
✨Prepare for Problem-Solving Scenarios
The ability to troubleshoot issues related to pass rejections or incomplete paperwork is vital. Think of examples where you've successfully resolved problems in a work setting. This will demonstrate your proactive approach and problem-solving skills, which are key attributes for this position.
