At a Glance
- Tasks: Provide essential admin support at Newcastle Airport, managing employee processes and documentation.
- Company: Join a dynamic team at Newcastle Airport with a focus on efficiency and collaboration.
- Benefits: Enjoy a competitive hourly rate, flexible hours, and opportunities for growth.
- Other info: Part-time role with potential for varied responsibilities and career development.
- Why this job: Be part of a vibrant airport environment while gaining valuable administrative experience.
- Qualifications: Proficient in O365, MS Office, and possess strong interpersonal skills.
The predicted salary is between 12.91 - 12.91 £ per hour.
Overview
Provide efficient and effective local administrative support.
Responsibilities
- Managing security interview
- Issuing job offers and employee contracts of employment
- Attending inductions to biometrically enrol new employees on their first day within the business and to explain referencing and DBS check process
- Assisting employees with Dayforce enrolment
- Processing of all temporary, full and renewal airport ID passes (including referencing and Gateway system)
- Processing and issuing car park pass applications
- Maintaining employees' paper and electronic personnel files in line with GDPR
- Processing and issuing airside vehicle permits
- Processing and issuing tools of the trade permits
- Preparing minutes of meetings
- Managing station stationary requirements in line with budget
- Ordering of uniforms in line with budget
- Processing eye care vouchers
- Answering general telephone enquiries
- Managing invoice administration through appropriate software system
- Processing post
- Notifying Shared Service Centre of all new starters
- Notifying Shared Service Centre of all leavers
- Managing and reconciliation of petty cash budget
- Processing expense claims for employees not registered on WebExpenses
- Processing hotel, flight and car bookings for employees not registered on Egencia
- Managing of water coolers and printers
- Processing all forms in relation to self-certification, doctors certification, fit notes, pension opt out, trade union subscription cancellation and trade union release
The list is not exhaustive and may vary depending on local customer requirements and expansion of the Shared Service Centre.
Qualifications
- Proficient in O365 Sharepoint, MS Office Word, MS Office Excel
- Good interpersonal skills
- Ability to follow processes and procedures and apply a flexible approach when required
- Ability to work as a team in a fast-paced environment
- Ability to speak and understand English language
The list is not exhaustive and is not intended to restrict the scope of the job but clearly define a starting point and may vary depending on location and local customer requirements.
Station Administrator - Part Time - Newcastle Airport employer: Swissport International
Swissport is an exceptional employer, offering a supportive work culture at Edinburgh Airport where teamwork and dedication to customer service thrive. Employees benefit from comprehensive training programmes, career advancement opportunities, and wellness initiatives, all while enjoying the convenience of free onsite parking. Join us in delivering excellence in aviation operations and be part of a diverse team committed to making every passenger's journey memorable.
