At a Glance
- Tasks: Support airport operations with administrative tasks and ensure smooth processes.
- Company: Join Swissport, a leading name in the aviation industry.
- Benefits: Dynamic work environment, career growth, and opportunities to meet diverse people.
- Other info: Fast-paced role with plenty of opportunities for learning and development.
- Why this job: Be part of an exciting team that keeps the airport running smoothly.
- Qualifications: Proficient in MS Office and great interpersonal skills required.
The predicted salary is between 25000 - 30000 £ per year.
Ready for take off? Join Swissport for an exciting career in aviation. Working at Swissport has so many different faces and one thing is for sure, there is never a dull moment. If you enjoy working with people in a dynamic environment, join us! As a Swissport Cargo Administrator, you will play a vital role in our warehouse and airport operation and provide efficient and effective local administrative support.
Responsibilities
- Managing security interview
- Issuing job offers and employee contracts of employment
- Attending inductions to biometrically enroll new employees on their first day within the business and to explain referencing and DBS check process
- Assisting employees with ADP enrollment
- Processing of all temporary, full and renewal airport ID passes (including referencing and Gateway system)
- Processing and issuing car park pass applications
- Maintaining employees' paper and electronic personnel files in line with GDPR
- Processing and issuing airside vehicle permits
- Processing and issuing tools of the trade permits
- Preparing minutes of meetings
- Managing station stationary requirements in line with budget
- Ordering of uniforms in line with budget
- Processing eye care vouchers
- Answering general telephone enquiries
- Managing invoice administration through appropriate software system
- Processing post
- Notifying Shared Service Centre of all new starters
- Notifying Shared Service Centre of all leavers
- Managing and reconciliation of petty cash budget
- Processing expense claims for employees not registered on WebExpenses
- Processing hotel, flight and car bookings for employees not registered on Egencia
- Managing of water coolers and printers
- Processing manual payroll amendments that cannot be processed through Dayforce
- Processing all forms in relation to self-certification, doctors certification, fit notes, pension opt out, trade union subscription cancellation and trade union release
Qualifications
- Proficient in O365 Sharepoint, MS Office Word, MS Office Excel and Taleo
- Good interpersonal skills
- Ability to follow processes and procedures and apply a flexible approach when required
- Ability to work as a team in a fast-paced environment
- Ability to speak and understand English language
The list is not exhaustive and is not intended to restrict the scope of the job but clearly define a starting point and may vary depending on location and local customer requirements.
Cargo Administrator-Heathrow Airport in London employer: Swissport International
Swissport offers an exhilarating work environment at Heathrow Airport, where no two days are the same. With a strong focus on employee development and a supportive team culture, we provide comprehensive training and growth opportunities, ensuring that our Cargo Administrators thrive in their roles. Join us for a rewarding career in aviation, where your contributions are valued and recognised.
StudySmarter Expert Advice🤫
We think this is how you could land Cargo Administrator-Heathrow Airport in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Swissport on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by knowing the role inside out. Familiarise yourself with the responsibilities of a Cargo Administrator and think about how your skills match up. We want to see that you’re ready to hit the ground running!
✨Tip Number 3
Dress the part! First impressions matter, especially in a dynamic environment like Swissport. Show up looking sharp and professional to convey that you take the opportunity seriously.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can keep you fresh in their minds and shows that you’re genuinely interested in the position. Plus, it’s a great way to reiterate your enthusiasm for joining the team!
We think you need these skills to ace Cargo Administrator-Heathrow Airport in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Cargo Administrator role. Highlight relevant experience and skills that match the job description, like your proficiency in O365 and MS Office. We want to see how you can bring value to our team!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're excited about working at Swissport and how your background makes you a perfect fit for the dynamic environment we offer. Let your personality come through!
Be Clear and Concise:When filling out your application, keep it clear and to the point. Avoid jargon and make sure your points are easy to understand. We appreciate straightforward communication, especially in a fast-paced setting like ours!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way to ensure your application gets to us directly. Plus, you’ll find all the info you need about the role and our company there. We can’t wait to hear from you!
How to prepare for a job interview at Swissport International
✨Know Your Stuff
Make sure you’re familiar with the responsibilities listed in the job description. Brush up on your knowledge of O365 Sharepoint, MS Office, and Taleo, as these are key tools you'll be using. Being able to discuss how you've used these in past roles will show you're ready for the challenge.
✨Show Off Your People Skills
As a Cargo Administrator, you'll be working with a variety of people. Prepare examples of how you've successfully communicated or resolved issues in a team setting. This will highlight your interpersonal skills and ability to thrive in a dynamic environment.
✨Be Ready for Process Questions
Expect questions about how you handle administrative processes, like managing employee files or processing ID passes. Think of specific instances where you followed procedures effectively, and be ready to explain your approach to flexibility when things don’t go as planned.
✨Ask Smart Questions
At the end of the interview, have a few thoughtful questions ready. Ask about the team dynamics or how success is measured in this role. This shows your genuine interest in the position and helps you gauge if it’s the right fit for you.
