At a Glance
- Tasks: Manage fleet administration and support workshop teams at Stansted Airport.
- Company: Join a leading aviation services provider with a dynamic team.
- Benefits: Competitive salary, career growth, and training opportunities.
- Other info: Fast-paced environment with opportunities for travel and professional development.
- Why this job: Be part of a crucial team ensuring smooth fleet operations in aviation.
- Qualifications: GCSEs required; experience with fleet maintenance systems is a plus.
The predicted salary is between 25000 - 25000 £ per year.
Location: Stansted Airport
Salary: £25,000 per annum approx.
Contract: Permanent
The Fleet Administrator is a key member of the UK and Ireland Fleet Management team. They will be part of a centralised administration team supporting various stations within each region within the UK and Ireland. They will be the fleet focal point for Regional Fleet Managers for all matters relating to fleet administration. They will support the workshop teams and work alongside the Senior Technical Administrator for UK and Ireland.
Responsibilities
- Use of the Swissport Fleet Management system (Maximo) to create and complete work orders, purchase orders and update asset information.
- Update and maintain asset and workshop equipment service, MOT, CAP/AVP and safety check data.
- Assist with inventory and budgetary control which includes ordering of parts, oils and lubricants and consumables for the GSE workshop as well as invoicing approvals.
- Extract and produce statistical data (KPI's) from maintenance records for performance monitoring, trend analysis or projects as and when required.
- Collaborating with third party customers to retrieve purchase orders.
- Liaising with external suppliers and vendors for purchase order and invoicing queries.
- Sending POs and proformas to finance to be made into invoices.
- Comply with all airport authority, CAA, airline and security requirements.
- Complete all maintenance/repair documentation consistent with airline, airport, CAA and Swissport requirements.
- Demonstrate a personal commitment to rigorously enforcing appropriate standards of Health and Safety, in order to ensure performance improves year on year.
- Liaise and communicate with Senior, Ramp and Operational Management, customers and staff in a professional manner.
- Attend and complete all training as required by Swissport, airport authorities, CAA, airlines and security.
- Adhere to all GDPR regulations.
- Other duties as assigned.
The list is not exhaustive and is not intended to restrict the scope of the job but clearly define a starting point and may vary depending on location and local requirements.
Qualifications
- Knowledge of fleet maintenance programs, e.g. Maximo/IMS-Fleet Maintenance Pro.
- Good oral and verbal communication skills.
- Strong Microsoft Office (Excel, Word, PowerPoint, and Outlook) skills and experience.
- In possession of at least three GCSE’s / O Level or Leaving Cert (and equivalent).
- Excellent organisational abilities, attention to detail, able to prioritise workloads and work effectively to deadlines in a fast-paced complex environment.
- Ability to speak and understand the English language.
- Ability to travel to the airport at times where public transport is not available.
- Ability to follow Swissport processes and procedures.
- Able to work as a team in a fast-paced environment.
- Previous experience working in an aviation environment desired.
- Willingness to travel when necessary for training or to assist other Swissport stations.
Fleet Administrator employer: Swissport International AG
Swissport is an exceptional employer, offering a dynamic work environment at Stansted Airport where teamwork and collaboration are at the forefront of our culture. With a commitment to employee growth, we provide comprehensive training and development opportunities, ensuring that our Fleet Administrators not only excel in their roles but also advance their careers within the aviation industry. Join us to be part of a company that values safety, efficiency, and the professional development of its staff.
Contact Details:
Swissport International AG Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Fleet Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the aviation industry, especially those who work at Swissport or similar companies. A friendly chat can open doors and give you insider info on job openings.
✨Tip Number 2
Prepare for interviews by practising common questions related to fleet administration. Think about your experience with systems like Maximo and how you can showcase your organisational skills. We want you to shine!
✨Tip Number 3
Don’t just apply and wait! Follow up on your applications through our website. A quick email or call can show your enthusiasm and keep you on their radar.
✨Tip Number 4
Stay updated on industry trends and regulations. Being knowledgeable about the latest in fleet management and safety standards will impress potential employers and show that you're serious about the role.
We think you need these skills to ace Fleet Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Fleet Administrator role. Highlight any experience you have with fleet management systems like Maximo, and showcase your organisational skills. We want to see how your background fits with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your skills align with our needs. Keep it professional but let your personality come through – we love a bit of character!
Show Off Your Skills:Don’t forget to mention your Microsoft Office skills, especially Excel, as they’re crucial for this role. If you've got experience in an aviation environment, make sure to highlight that too. We’re keen on seeing how you can contribute to our team!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you’re proactive – a quality we really appreciate!
How to prepare for a job interview at Swissport International AG
✨Know Your Fleet Management Systems
Familiarise yourself with the Swissport Fleet Management system, particularly Maximo. Be ready to discuss how you've used similar systems in the past and how you can leverage your experience to streamline processes.
✨Showcase Your Communication Skills
As a Fleet Administrator, you'll be liaising with various teams and external suppliers. Prepare examples of how you've effectively communicated in previous roles, especially in fast-paced environments. This will demonstrate your ability to collaborate and resolve issues.
✨Demonstrate Organisational Skills
Highlight your organisational abilities by discussing how you prioritise tasks and manage deadlines. Bring examples of how you've maintained accuracy in data entry or inventory management, as attention to detail is crucial for this role.
✨Understand Health and Safety Standards
Be prepared to talk about your commitment to health and safety standards. Research relevant regulations and think of instances where you've enforced these standards in previous jobs, showing that you take safety seriously in a fleet management context.
