At a Glance
- Tasks: Provide local administrative support and manage employee onboarding processes.
- Company: Join Swissport, a leader in the aviation services industry.
- Benefits: Career progression opportunities, training modules, and a supportive work environment.
- Other info: Must reside on Jersey Island UK to apply.
- Why this job: Be part of a dynamic team and make a real difference in airport operations.
- Qualifications: Proficient in O365, MS Office, and strong interpersonal skills required.
The predicted salary is between 30000 - 40000 £ per year.
Applicant MUST live on Jersey Island UK to apply.
ROLE SUMMARY
Provide efficient and effective local administrative support.
JOB RESPONSIBILITIES
- Managing security interview
- Issuing job offers and employee contracts of employment
- Attending inductions to biometrically enroll new employee(s) on their first day within the business and to explain referencing and DBS check process
- Assisting employee(s) with ADP enrollment
- Processing of all temporary, full and renewal airport ID passes (including referencing and Gateway system)
- Processing and issuing car park pass applications
- Maintaining employee(s) paper and electronic personnel files in line with GDPR
- Processing and issuing airside vehicle permits
- Processing and issuing tools of the trade permits
- Preparing minutes of meetings
- Managing station stationary requirements in line with budget
- Ordering of uniforms in line with budget
- Processing eye care vouchers
- Answering general telephone enquiries
- Managing invoice administration through appropriate software system
- Processing post
- Notifying Shared Service Centre of all new starters
- Notifying Shared Service Centre of all leavers
- Managing and reconciliation of petty cash budget
- Processing expense claims for employees not registered on WebExpenses
- Processing hotel, flight and car bookings for employees not registered on Egencia
- Managing of water coolers and printers
- Processing manual payroll amendments that cannot be processed through Kronos
- Processing all forms in relation to self-certification, doctors certification, fit notes, pension opt out, trade union subscription cancellation and trade union release
The list is not exhaustive and may vary depending on local customer requirements and expansion of the Shared Service Centre.
Qualifications and Competencies
- Proficient in O365 Sharepoint, MS Office Word, MS Office Excel and Taleo
- Good interpersonal skills
- Ability to follow process and procedures and apply flexible approach when required
- Ability to work as a team in a fast-paced environment
- Ability to speak and understand English language
The list is not exhaustive and is not intended to restrict the scope of the job but clearly define a starting point and may vary depending on location and local customer requirements.
CAREER PROGRESSION
Career Progression in line with the Swissport Shared Service Centre and HR Team.
COMPANY TRAINING MODULES
Training modules in accordance with Swissport Global and Western Europe standard training selector and Swissport Western Europe Planning technical requirements.
GDPR
Swissport has strict obligations under the General Data Protection Regulation 2016/679 (“the GDPR”). Compliance is therefore a responsibility embedded in all roles. Specifically, however, you are required to actively support and assist the business with compliance, both in your daily duties and in respect of ad hoc projects and activities. You are expected to demonstrate good practice to direct reports, and actively promote a culture of compliance.
DIVERSITY & INCLUSION
Swissport and its employees have a strict duty under the Equality Act 2010, not to be discriminatory in their treatment of colleagues and customers, on the basis of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation. Compliance with equality and diversity principles is therefore a responsibility embedded in all roles. Specifically, you are required to:
- comply with equality and diversity policies and treat all colleagues and customers with dignity and respect
- respond positively, inclusively, and supportively to the different needs of colleagues and customers by reason of their protected characteristics
- report and act upon all instances of discrimination, harassment, and bullying
- proactively support direct reports to understand their responsibility for equality and diversity, including identifying and facilitating development where required
- ensure performance is measured against key performance indicators, to mitigate the risk of discrimination
- proactively comply with, model, promote, and embed equality and diversity principles, in daily duties, project work, and strategic planning, to promote a culture of zero tolerance, an environment in which colleagues and customers feel safe and respected, and champion the value the business affords to equality and diversity
- ensure changes to policies and practices are screened for compliance with equality and diversity principles, and embed compliance as a key performance indicator in strategic planning and project work
- evaluate operational decisions to assess the impact on policies, procedures, and strategies with reference to equality and diversity
[NOTE: This is not exhaustive and may vary depending on location and operational / local customer requirements.]
Station Administrator employer: Swissport-8ea42602
Swissport is an exceptional employer located on Jersey Island, offering a dynamic work environment that prioritises employee growth and development. With a strong commitment to diversity and inclusion, employees benefit from comprehensive training modules and career progression opportunities within the Shared Service Centre. The supportive culture fosters teamwork and flexibility, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Station Administrator
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on Swissport and their values. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills in O365, MS Office, and teamwork can benefit the role of Station Administrator.
✨Tip Number 3
Be ready to showcase your organisational skills! Since the role involves managing various administrative tasks, think of examples from your past experiences where you successfully juggled multiple responsibilities.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a nice touch and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Station Administrator
Some tips for your application 🫡
Show Us Your Skills:Make sure to highlight your proficiency in O365, SharePoint, and MS Office. We want to see how you can bring your tech skills to the table, so don’t hold back!
Tailor Your Application:Read through the job description carefully and tailor your application to match. Use keywords from the role summary and responsibilities to show us you’re the perfect fit for the Station Administrator position.
Keep It Professional:While we love a friendly tone, remember to keep your application professional. Make sure your grammar and spelling are spot on, as attention to detail is key in this role.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Swissport-8ea42602
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Station Administrator. Familiarise yourself with tasks like managing security interviews and processing employee contracts. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Tech Skills
Since proficiency in O365 SharePoint, MS Office, and Taleo is crucial, be prepared to discuss your experience with these tools. Maybe even bring examples of how you've used them in past roles. This will demonstrate your capability to handle the administrative tasks effectively.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and ability to follow processes. Think of scenarios where you had to manage multiple tasks or resolve conflicts. Practising these responses will help you articulate your thought process during the interview.
✨Emphasise Your Interpersonal Skills
As a Station Administrator, you'll need to interact with various employees and departments. Be ready to share examples of how you've successfully communicated and collaborated with others in previous jobs. This will highlight your ability to work as part of a team in a fast-paced environment.
