At a Glance
- Tasks: Manage fleet administration and support workshop teams at Stansted Airport.
- Company: Join a leading aviation services company with a focus on teamwork.
- Benefits: Competitive salary, career growth, and training opportunities.
- Other info: Fast-paced environment with opportunities for travel and development.
- Why this job: Be part of a dynamic team and contribute to the aviation industry.
- Qualifications: GCSEs required; experience in fleet maintenance is a plus.
The predicted salary is between 25000 - 25000 £ per year.
Location: Stansted Airport
Salary: £25,000 per annum approx.
Contract: Permanent
The Fleet Administrator is a key member of the UK and Ireland Fleet Management team. They will be part of a centralised administration team supporting various stations within each region within the UK and Ireland. They will be the fleet focal point for Regional Fleet Managers for all matters relating to fleet administration. They will support the workshop teams and work alongside the Senior Technical Administrator for UK and Ireland.
Responsibilities
- Use of the Swissport Fleet Management system (Maximo) to create and complete work orders, purchase orders and update asset information.
- Update and maintain asset and workshop equipment service, MOT, CAP/AVP and safety check data.
- Assist with inventory and budgetary control which includes ordering of parts, oils and lubricants and consumables for the GSE workshop as well as invoicing approvals.
- Extract and produce statistical data (KPI's) from maintenance records for performance monitoring, trend analysis or projects as and when required.
- Collaborating with third party customers to retrieve purchase orders.
- Liaising with external suppliers and vendors for purchase order and invoicing queries.
- Sending POs and proformas to finance to be made into invoices.
- Comply with all airport authority, CAA, airline and security requirements.
- Complete all maintenance/repair documentation consistent with airline, airport, CAA and Swissport requirements.
- Demonstrate a personal commitment to rigorously enforcing appropriate standards of Health and Safety, in order to ensure performance improves year on year.
- Liaise and communicate with Senior, Ramp and Operational Management, customers and staff in a professional manner.
- Attend and complete all training as required by Swissport, airport authorities, CAA, airlines and security.
- Adhere to all GDPR regulations.
- Other duties as assigned.
The list is not exhaustive and is not intended to restrict the scope of the job but clearly define a starting point and may vary depending on location and local requirements.
Qualifications
- Knowledge of fleet maintenance programs, e.g. Maximo/IMS-Fleet Maintenance Pro.
- Good oral and verbal communication skills.
- Strong Microsoft Office (Excel, Word, PowerPoint, and Outlook) skills and experience.
- In possession of at least three GCSE’s / O Level or Leaving Cert (and equivalent).
- Excellent organisational abilities, attention to detail, able to prioritise workloads and work effectively to deadlines in a fast-paced complex environment.
- Ability to speak and understand the English language.
- Ability to travel to the airport at times where public transport is not available.
- Ability to follow Swissport processes and procedures.
- Able to work as a team in a fast-paced environment.
- Previous experience working in an aviation environment desired.
- Willingness to travel when necessary for training or to assist other Swissport stations.
Fleet Administrator employer: Swissport-8ea42602
Swissport is an exceptional employer, offering a dynamic work environment at Stansted Airport where teamwork and collaboration are at the forefront of our culture. With a commitment to employee growth, we provide comprehensive training and development opportunities, ensuring that our Fleet Administrators not only excel in their roles but also advance their careers within the aviation industry. Join us to be part of a company that values safety, efficiency, and professional integrity while enjoying the unique advantages of working in a bustling airport setting.
StudySmarter Expert Advice🤫
We think this is how you could land Fleet Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the aviation industry, especially those who work at Swissport or similar companies. A friendly chat can open doors and give you insider info on job openings.
✨Tip Number 2
Prepare for interviews by researching common questions for Fleet Administrators. We recommend practising your answers with a friend or in front of the mirror to boost your confidence.
✨Tip Number 3
Show off your skills! Bring examples of your previous work or projects that highlight your organisational abilities and attention to detail. This will help you stand out during the interview.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Fleet Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Fleet Administrator role. Highlight any relevant experience with fleet management systems like Maximo, and showcase your organisational skills. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your skills align with our needs. Don’t forget to mention your ability to work in a fast-paced environment – that’s key for us!
Show Off Your Communication Skills:Since this role involves liaising with various teams and external suppliers, make sure to demonstrate your strong communication skills in your application. We love candidates who can convey information clearly and professionally!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at Swissport-8ea42602
✨Know Your Fleet Management Systems
Familiarise yourself with the Swissport Fleet Management system, especially Maximo. Be ready to discuss how you've used similar systems in the past and how you can leverage your knowledge to streamline processes.
✨Showcase Your Communication Skills
As a Fleet Administrator, you'll be liaising with various teams and external suppliers. Prepare examples of how you've effectively communicated in previous roles, especially in resolving queries or collaborating on projects.
✨Demonstrate Organisational Skills
Highlight your ability to manage multiple tasks and prioritise workloads. Bring examples of how you've successfully handled deadlines in a fast-paced environment, as this will resonate well with the interviewers.
✨Understand Health and Safety Standards
Be prepared to discuss your commitment to health and safety regulations. Research relevant standards in the aviation industry and think about how you can contribute to maintaining these standards at Swissport.
