At a Glance
- Tasks: Support airport operations with administrative tasks and ensure smooth onboarding for new employees.
- Company: Join Swissport, a leader in the aviation services industry.
- Benefits: Competitive pay, flexible hours, and opportunities for career advancement.
- Other info: Fast-paced environment with a focus on teamwork and growth.
- Why this job: Be part of a dynamic team at Heathrow Airport and make a real difference.
- Qualifications: Proficient in MS Office and great communication skills required.
The predicted salary is between 25000 - 30000 £ per year.
As a Swissport Cargo Administrator, you will play a vital role in our warehouse and airport operation and provide efficient and effective local administrative support.
Responsibilities
- Managing security interview
- Issuing job offers and employee contracts of employment
- Attending inductions to biometrically enroll new employee(s) on their first day within the business and to explain referencing and DBS check process.
- Assisting employee(s) with ADP enrollment
- Processing of all temporary, full and renewal airport ID passes (including referencing and Gateway system)
- Processing and issuing car park pass applications
- Maintaining employee(s) paper and electronic personnel files in line with GDPR
- Processing and issuing airside vehicle permits
- Processing and issuing tools of the trade permits
- Preparing minutes of meetings
- Managing station stationary requirements in line with budget
- Ordering of uniforms in line with budget
- Processing eye care vouchers
- Answering general telephone enquiries
- Managing invoice administration through appropriate software system
- Processing post
- Notifying Shared Service Centre of all new starters
- Notifying Shared Service Centre of all leavers
- Managing and reconciliation of petty cash budget
- Processing expense claims for employees not registered on WebExpenses
- Processing hotel, flight and car bookings for employees not registered on Egencia
- Managing of water coolers and printers
- Processing manual payroll amendments that cannot be processed through Dayforce
- Processing all forms in relation to self-certification, doctors certification, fit notes, pension opt out, trade union subscription cancellation and trade union release.
Qualifications
- Proficient in O365 Sharepoint, MS Office Word, MS Office Excel and Taleo
- Good interpersonal skills
- Ability to follow process and procedures and apply flexible approach when required
- Ability to work as a team in a fast-paced environment
- Ability to speak and understand English language
The list is not exhaustive and is not intended to restrict the scope of the job but clearly define a starting point and may vary depending on location and local customer requirements.
Cargo Administrator-Heathrow Airport employer: Swissport-8ea42602
Swissport is an exceptional employer, offering a dynamic work environment at Heathrow Airport where you can thrive in a fast-paced setting while contributing to vital airport operations. With a strong focus on employee growth and development, we provide comprehensive training and support, ensuring that our team members are well-equipped to excel in their roles. Our inclusive culture promotes collaboration and innovation, making Swissport a rewarding place to build your career in the aviation industry.
StudySmarter Expert Advice🤫
We think this is how you could land Cargo Administrator-Heathrow Airport
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Swissport, especially those in similar roles. A friendly chat can give you insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by brushing up on your knowledge of airport operations and administrative processes. Show us you know your stuff and can handle the fast-paced environment!
✨Tip Number 3
Practice common interview questions related to administration and teamwork. We want to see how you handle pressure and work with others, so be ready to share examples from your past experiences.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team!
We think you need these skills to ace Cargo Administrator-Heathrow Airport
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Cargo Administrator role. Highlight your experience with administrative tasks, especially in a fast-paced environment like an airport. We want to see how your skills match what we're looking for!
Show Off Your Skills:Don’t forget to showcase your proficiency in O365 Sharepoint, MS Office Word, and Excel. If you’ve got experience with Taleo or similar systems, let us know! We love seeing candidates who can hit the ground running.
Be Clear and Concise:When writing your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to read. We appreciate straightforward communication, especially in a role that involves managing various tasks.
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to track your application status. Plus, we love seeing applications come directly from our site!
How to prepare for a job interview at Swissport-8ea42602
✨Know Your Stuff
Familiarise yourself with the responsibilities listed in the job description. Understand the key tasks like managing security interviews and processing employee contracts. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Show Off Your Skills
Make sure to highlight your proficiency in O365 SharePoint, MS Office Word, and Excel during the interview. Prepare examples of how you've used these tools in previous roles, especially in a fast-paced environment, to demonstrate your capability.
✨Be Ready for Scenarios
Expect situational questions that assess your problem-solving skills. Think about times when you had to follow strict processes or adapt to changes quickly. Sharing specific examples will illustrate your ability to handle the dynamic nature of the job.
✨Ask Smart Questions
Prepare thoughtful questions about the company culture and team dynamics. Inquire about how they manage employee onboarding or what tools they use for invoice administration. This shows your enthusiasm and helps you gauge if the company is the right fit for you.
