At a Glance
- Tasks: Sort and distribute mail, scan documents, and support daily operations.
- Company: Join Chase de Vere, a leading independent financial advice firm with a supportive culture.
- Benefits: Enjoy 25 days annual leave, a pension scheme, and paid study leave.
- Other info: Be part of a nurturing team that values personal growth and excellence.
- Why this job: Make a real impact while developing your career in a dynamic environment.
- Qualifications: GCSEs in Maths and English; ideally 2 years of mailroom experience.
The predicted salary is between 31500 - 38500 £ per year.
Chase de Vere is a national, award-winning independent financial advice firm established in 1969.
We offer tailored, whole-of-market solutions and provide expert financial advice to individuals and businesses.
Our purpose is to help clients "be future confident," which also means empowering our employees with the tools, support, and opportunities to thrive in their careers.
At Chase de Vere, we value excellence, integrity, and personal growth.
Joining our team means being part of a supportive environment where your professional development is prioritised, and your contributions are recognised.
If you’re looking for a place where you can make a real impact and grow your career, consider Chase de Vere.
Together, we help clients achieve financial security and peace of mind for the future.
Our Mailroom administrators provide an effective and efficient service, contributing to the smooth running of the business by providing a high quality, proactive and professional mailroom and scanning service to promote the best possible image of Chase de Vere.
They support the day-to-day operation of the business including, but Clients, Providers and the wider business.
This role is a 6 month FTC.
RESPONSIBILITIES
- Sort, collate and distribute all incoming Mail and courier parcels into bundles for scanning or delivery.
- Preparation and scanning of documents into our internal document management system.
- Issue all Outgoing mail in line with the company postage policy.
- To provide additional delivery or collection services within the building as directed.
- To adhere to internal company asset register.
- Ensure that high priority incoming and outgoing mail is processed in accordance with its priority level.
- To perform regular quality checks resolving any issues with both hard copy and electronic postal scanning systems and redirect inaccurately addressed mail to correct recipient.
- Carry out other duties as required, including but not limited to moving files & boxes, photocopying, binding, separating and scanning of client files from cold storage and maintaining accurate archiving records to/from our off-site storage provider.
- Attention to detail is to be applied at all times to ensure 'right first time’ results.
- Highlight any challenges to the Operational Improvement Manager ensuring that the best solution is applied and that the risk to the business and the clients are kept at a minimum.
- Provide MI information to managers on a regular basis.
- Take responsibility of personal development.
- Ability to work on own initiative and be proactive in problem solving, with clients, advisers and providers.
- To ensure that client service standards are adhered to at all times.
- To ensure that tasks are carried out in accordance with Cd V procedures and to Legal and Regulatory standards, this will be monitored through objectives and KPIs.
- To develop and maintain good working relationships with clients, product providers and colleagues throughout the Company.
SKILLS & KNOWLEDGE
- Educated to GCSE or equivalent standard (to include Maths & English)
- Ideally 2 years mailroom based administration experience preferably within the FS Industry
- Experience in providing and analysing MI information
- Accurate computing skills
- Excellent communication skills, both oral and written
- Strong interpersonal skills
- Experience of working to targeted service standards
- Proven track record in delivering customer satisfaction
- Knowledge of regulatory requirements is desirable
- Ability to organise and prioritise workload
- Adaptable/flexible approach to work within a changing environment
- Strong team player
- Ability to build professional relationships at all levels
By joining Chase de Vere, you’ll have a progressive career with great benefits and a nurturing culture that makes you part of something special.
Alongside a competitive salary with the opportunity to earn an annual bonus, we also provide the below benefits:
BENEFITS
- 25 days annual leave (increases to 30 days with service) plus Bank Holidays
- Contributory pension scheme
- Life assurance – 4 x annual salary
- Comprehensive induction and training programme
- Funded exams and paid study leave
- A wide range of voluntary flexible benefits to suit your individual needs
- The option to buy additional holiday days
- Cycle to work Scheme
- Paid volunteering days each year
- Employee Assistance Programme with access to a 24/7 helpline
- Access to our free mortgage service, through our internal mortgage team
- Our Employee Forum and Diversity & Inclusion group
- Local and companywide events in support of our company charities
Are you looking for a career in a dynamic and international environment?
Within the International division of Swiss Life, we are looking for self-determined individuals ready to unleash their talent and shape their career.
We have offices in ten countries under four brands.
Check out below to discover more about them!
With its two business lines, Swiss Life Global Solutions offers a broad range of tailored cross-border life insurance solutions to wealthy individuals (Global Private Wealth Solutions) and to international companies (Global Employee Benefits Solutions).
Swiss Life Global Solutions operates in Luxembourg, Liechtenstein, Zurich and Singapore.
Follow us on Linked In elips Life is an insurance company for institutional clients (B2B business).
We focus on insurance products that cover the financial consequences of illness and accidents.
At the forefront of our activities are occupational and private pension provision for death and disability risks.
Our clients are companies, collective foundations, pension funds and associations.
We are present in Italy, Liechtenstein, the Netherlands and Switzerland.
Follow us on Linked In With offices across the UK and more than 200 professional advisers, Chase de Vere is one of the country's leading independant financial advisers.
It covers a wide range of services, including pensions, estate planning, care funding and wealth management, as well as business protection, employee benefits and workplace financial education.
Follow us on Linked In Swiss Life Select is specialised in financial planning for private households and the brokerage of financial products.
In Austria, Czech Republic and Slovakia, Swiss Life Select accompanies its clients in all situations and supports them in leading a self-determined life.
- Follow us on Linked
- In: Swiss Life Select Austria Swiss Life Select Czech Republic Swiss Life Select Slovakia
- #J-18808-Ljbffr
Mailroom Administrator in Manchester employer: Swiss Life
Chase de Vere is an exceptional employer that prioritises employee growth and development within a supportive and dynamic work culture. With a strong commitment to excellence and integrity, employees enjoy a range of benefits including generous annual leave, a contributory pension scheme, and opportunities for professional training and development. Located in the UK, this role offers a chance to be part of a leading independent financial advice firm where your contributions are valued and you can truly make a difference.
StudySmarter Expert Advice🤫
We think this is how you could land Mailroom Administrator in Manchester
✨Join Financial Networking Events
Jump into local finance meetups and conferences — they’re a goldmine for temporary roles in banking and financial services. You can chat with industry professionals and even get leads on upcoming opportunities that might not be posted online yet.
✨Utilise Temp Agencies Specialised in Finance
Reach out to temp agencies that focus on the banking sector. They often have strong ties with various firms and can help you secure short-term gigs that can help beef up your CV and get your foot in the door at firms like Swiss Life.
✨Connect with Alumni from Your Uni
Don't underestimate the power of your university’s alumni network. Many former students are working in banking and can help you find temporary roles or even offer mentorship. Reach out directly or attend alumni events to broaden your circle.
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Keep your eyes peeled on job boards specifically for finance roles. Companies like Swiss Life might post temporary positions directly on their sites, so make sure to apply there too. Set alerts to catch those roles the moment they go live!
We think you need these skills to ace Mailroom Administrator in Manchester
Some tips for your application 🫡
Show Off Your Academic Achievements:In banking and financial services, your academic record can really make you stand out. List relevant grades, certifications, or coursework on your CV, especially if you've taken finance-related modules. This is particularly important for a temporary role where qualifications can help you shine even brighter!
Highlight Relevant Experience:If you’ve done any internships, part-time roles, or even coursework that aligns with banking or finance, make sure you include those! Showcase specific tasks where you used quantitative skills or analytical thinking, as this is what the hiring managers at Swiss Life will be keen to see in your application.
Tailor Your Cover Letter Purposefully:When writing your cover letter, focus on why you’re interested in a temporary position at Swiss Life. Let them know how you can quickly adapt to the team's needs and how eager you are to learn the ropes of the banking sector during this short stint. Your motivation and enthusiasm could really set you apart!
Be Prepared with References:For temporary roles, references can play a crucial role in your application. Make sure you’ve got a couple of references lined up who can vouch for your skills and work ethic. This helps to give Swiss Life confidence in your short-term commitment to the role.
How to prepare for a job interview at Swiss Life
✨Brush Up on Financial Regulations
Since this is a role in banking and financial services, be ready to discuss key regulations like MiFID, Basel III, or GDPR. These are hot topics, and your awareness of how they impact daily operations can give you a significant edge during your interview with Swiss Life.
✨Showcase Your Analytical Skills
Prepare for interview questions that assess your analytical abilities. You might need to tackle hypothetical scenarios involving risk assessment or financial forecasting. Bringing examples of relevant projects or coursework can emphasise your practical understanding of these concepts.
✨Highlight Flexibility and Adaptability
For a temporary role, showing that you can quickly pick up new processes and tools is crucial. Be ready to discuss previous experiences where you had to adapt to changing requirements or tight deadlines, as this will reassure Swiss Life that you’re a reliable team player.
✨Demonstrate a Willingness to Learn
In a temporary position, leaning into your eagerness to learn can really set you apart. Be prepared to share how you’re staying updated on industry trends or any additional training you've pursued. Employers appreciate candidates who are proactive about their development—even for short-term roles.
