Key Responsibilities
Purchasing (PR & PO Management)
- Create and submit purchase requisitions (PRs) in accordance with company policies and procedures
- Obtain and verify appropriate approvals prior to processing
- Raise Purchase Orders (POs) accurately and in a timely manner
- Ensure POs reflect correct pricing, quantities, and terms
- Liaise with internal departments to confirm purchasing requirements
- Communicate with suppliers regarding orders, delivery timelines, and queries
- Track outstanding POs and follow up to ensure timely delivery of goods and services
- Maintain accurate and organized purchasing records and documentation
Accounts Receivable (AR)
- Prepare and submit customer invoices accurately and in a timely manner
- Ensure invoices are supported by required documentation (POs, contracts, timesheets, etc.)
- Monitor customer accounts to ensure timely payment
- Perform credit control activities, including following up on outstanding balances
- Communicate with customers regarding invoice queries and payment status
- Reconcile customer accounts and resolve discrepancies
- Maintain accurate AR records and aging reports
- Assist with month-end AR reporting and account reconciliations
- Record bank entries related to client payments accurately and promptly
Reception & Office Support (Occasional)
- Answer and direct incoming phone calls professionally
- Welcome and assist visitors
- Manage incoming and outgoing mail and deliveries
- Provide general administrative support, including filing, data entry, and document preparation
Qualifications
- Proficient in Microsoft Office (particularly Excel and Outlook)
- Strong attention to detail and organizational skills
- Excellent communication and customer service skills
Skills & Competencies
- Strong organizational and time-management skills
- High level of numerical accuracy and attention to detail
- Ability to manage multiple priorities and meet deadlines
- Confident communication skills for internal and external coordination
- Problem-solving and reconciliation abilities
- Professional and courteous demeanor
- Ability to work independently and as part of a team
