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- Tasks: Lead the planning and execution of unforgettable weddings and events.
- Company: Swinton Estate is a stunning 20,000-acre estate in the Yorkshire Dales, offering exceptional guest experiences.
- Benefits: Enjoy competitive pay, meals on duty, discounts, and opportunities for career growth.
- Why this job: Join a dynamic team and create lasting memories for clients while working in a beautiful setting.
- Qualifications: 5+ years in event planning, preferably with weddings; degree in Hospitality or Event Management is a plus.
- Other info: Flexible hours required, including evenings and weekends.
The predicted salary is between 28800 - 48000 £ per year.
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Senior Wedding and Events Executive
Salary Is Competitive Based On Experience
40 hours per week working 5 days over 7
Swinton Estate
Sales and Events
Full time
Permanent
Senior Wedding and Events Executive
Salary Is Competitive Based On Experience
40 hours per week working 5 days over 7
About Swinton Estate: Swinton Estate is a 20,000-acre estate in the Yorkshire Dales, home to Swinton Park Hotel, Country Club, Cookery School, Swinton Bivouac, and various rural pursuits. We pride ourselves on delivering exceptional service and creating unforgettable experiences for our guests.
Job Purpose: To coordinate all group events, including but not limited to corporate events, group leisure and celebration events, corporate Cookery School, weddings, shooting parties, Bivouac events, and any other group event or inquiry, ensuring all clients are consistently dealt with in a professional, courteous, and timely manner. As we expand our team to meet growing demand, we are seeking a passionate, detail-oriented, and experienced Senior Wedding and Events Coordinator to join our dynamic team.
Key Responsibilities
Event Planning and Execution:
- Lead the planning and execution of weddings and special events from conception to completion.
- Work closely with clients to understand their vision, preferences, and budgets, ensuring their expectations are exceeded.
- Develop comprehensive event timelines and schedules, ensuring smooth coordination with vendors, venues, and team members.
Client Management
- Serve as the primary point of contact for clients, providing regular updates and maintaining clear, professional communication.
- Build strong relationships with clients to foster trust and ensure satisfaction throughout the planning process.
- Address client concerns and resolve issues promptly to maintain exceptional service standards.
Team Leadership
- Mentor and support junior coordinators and assistants, fostering a collaborative and professional environment.
- Assign tasks and oversee team contributions to ensure seamless event delivery.
- Provide feedback and training to develop team members’ skills and efficiency.
Inter Department Partner Relations
- Establish and maintain strong relationships with other departments and colleagues
- Negotiate and coordinate with other members of the wider Events team to ensure quality services and timely delivery.
- Stay informed of industry trends to suggest innovative ideas and vendor partnerships.
Budget And Financial Management
- Develop and manage event budgets, ensuring adherence to financial guidelines.
- Present clients with detailed cost estimates and manage changes effectively.
- Maintain accurate records of all event-related expenses and invoices.
Event Day Oversight
- Oversee on-site event operations, ensuring seamless execution and quick resolution of any unforeseen challenges.
- Manage setup, coordination, and teardown while maintaining composure and professionalism under pressure.
- Act as the primary liaison between clients, vendors, and staff during events.
Qualifications
- Experience: Minimum of 5 years in event planning, with a focus on weddings or similar high-profile events.
- Education: Bachelor’s degree in Hospitality, Event Management, or related field (preferred).
- Skills:
- Exceptional organizational and multitasking abilities.
- Strong communication and interpersonal skills.
- Leadership and team management experience.
- Proficiency in event planning software and tools.
- Creativity and problem-solving aptitude.
- Previous experience with Rezlynx or similar PMS
- Proficiency in Microsoft office
- Availability to work flexible hours, including evenings, weekends, and holidays.
Benefits
- A supportive and creative work environment.
- Meals whilst on duty
- Competitive salary and benefits package.
- Opportunities for career advancement within a growing company.
- Full uniform.
- Discounts across the Estate.
- Access to professional development and training programs.
- The chance to work on high-profile events and build lasting memories for clients.
Seniority level
-
Seniority level
Mid-Senior level
Employment type
-
Employment type
Full-time
Job function
-
Job function
Management and Manufacturing
-
Industries
Hospitality
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Senior Wedding and Events Executive employer: Swinton Estate
Contact Detail:
Swinton Estate Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Wedding and Events Executive
✨Tip Number 1
Network with professionals in the events industry, especially those who have experience with weddings. Attend local wedding fairs or industry meet-ups to connect with potential colleagues and clients, which can give you an edge in understanding client expectations.
✨Tip Number 2
Familiarise yourself with the latest trends in wedding and event planning. This could include innovative themes, popular venues, or new technologies that enhance guest experiences. Being knowledgeable about current trends will help you stand out during interviews.
✨Tip Number 3
Showcase your leadership skills by discussing any previous experience mentoring or managing teams. Highlight specific examples where you successfully led a project or resolved conflicts, as this role requires strong team management abilities.
✨Tip Number 4
Prepare to discuss your experience with budget management and financial oversight in detail. Be ready to provide examples of how you've successfully managed event budgets, as this is a crucial aspect of the Senior Wedding and Events Executive role.
We think you need these skills to ace Senior Wedding and Events Executive
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event planning, particularly weddings and high-profile events. Use specific examples to demonstrate your organisational skills and client management abilities.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for event planning and your understanding of Swinton Estate's values. Mention how your experience aligns with the job responsibilities and express your enthusiasm for creating unforgettable experiences.
Highlight Leadership Skills: Since the role involves mentoring junior coordinators, emphasise any leadership or team management experience you have. Provide examples of how you've successfully led teams in past events.
Showcase Problem-Solving Abilities: In your application, include instances where you've effectively resolved issues during events. This will demonstrate your ability to maintain composure under pressure, which is crucial for this role.
How to prepare for a job interview at Swinton Estate
✨Showcase Your Event Planning Experience
Make sure to highlight your previous experience in event planning, especially weddings and high-profile events. Be prepared to discuss specific examples where you successfully managed an event from start to finish, detailing your role and the outcomes.
✨Demonstrate Strong Communication Skills
As a Senior Wedding and Events Executive, communication is key. Practice articulating your thoughts clearly and confidently. Be ready to explain how you maintain professional relationships with clients and resolve any issues that may arise during the planning process.
✨Prepare for Team Leadership Questions
Expect questions about your leadership style and how you mentor junior team members. Think of examples where you've successfully led a team, assigned tasks, and fostered a collaborative environment to ensure seamless event delivery.
✨Research Swinton Estate and Its Values
Familiarise yourself with Swinton Estate's offerings and values. Understanding their commitment to exceptional service and creating unforgettable experiences will help you align your answers with their expectations and demonstrate your genuine interest in the role.
