Educational Visits Coordinator and Reception Line Manager in Swindon

Swindon Academy is seeking a highly organised and proactive Educational Visits Coordinator & Reception Manager to play a vital role in supporting both our enrichment offer and day-to-day operations. This is a unique, dual-focused role where you will:

• Lead the planning, coordination, and compliance of all educational visits (UK and overseas), ensuring they are safe, inclusive, and aligned with our curriculum.
• Provide professional leadership to our reception team, ensuring a welcoming, efficient and safeguarding-compliant front-of-house service.

You will work closely with colleagues across the Academy, supporting staff in delivering high-quality educational experiences beyond the classroom while maintaining the highest standards of safety, compliance and financial oversight.

Key Responsibilities

• Coordinate and manage all educational visits, including approvals, bookings, and documentation using systems such as EVOLVE.
• Ensure full compliance with safeguarding, health & safety, and statutory guidance.
• Provide expert advice to staff on planning visits in line with OEAP and Trust guidance.
• Manage trip finances, ensuring value for money and accurate reconciliation.
• Promote inclusive access to trips, supporting disadvantaged pupils.
• Line manage reception staff, overseeing rotas, performance and development.
• Ensure professional, secure and safeguarding-compliant visitor management processes.

What We’re Looking For

• Highly organised, detail-focused and able to manage multiple priorities.
• Strong communication and interpersonal skills.
• Understanding of safeguarding and compliance responsibilities in an education setting.
• Confidence managing systems, finances and administrative processes.
• Experience of line managing staff (desirable).
• Commitment to inclusion and providing opportunities for all pupils.

Why Work at Swindon Academy?

• A strong, supportive team culture where staff wellbeing is prioritised.
• The opportunity to deliver memorable educational experiences beyond the classroom.
• Excellent professional development and career progression opportunities.
• A visible impact on students’ lives, particularly in widening access to enrichment opportunities.
• A diverse and vibrant school community.
• Clear systems, leadership support and a forward-thinking working environment.

Benefits

• Local Government Pension Scheme (LGPS).
• Access to United Learning staff benefits, including discounts and wellbeing support.
• Employee Assistance Programme.
• Ongoing professional development and training.
• Supportive leadership and structured induction.
• Term time working, supporting a positive work-life balance.

Swindon Academy is committed to safeguarding and promoting the welfare of children and young people therefore there is an expectation that all staff and volunteers share this commitment. The successful candidate will require an enhanced DBS disclosure.

Please note we reserve the right to close the vacancy early in light of a large response. Due to the high volume of applications received, the School is unable to provide individual feedback on why an application is unsuccessful. If you have not been contacted within 2 weeks of closing date, please consider your application unsuccessful.

United Learning Swindon Academy is part of United Learning, a large, and growing, group of schools aiming to offer a life changing education to children and young people across England. Our schools work as a team and achieve more by sharing than any single school could. Our subject specialists, our group-wide intranet, our own curriculum and our online learning portal all help us share knowledge and resources, helping to simplify work processes and manage workloads for an improved work-life balance. As a Group, we can reward our staff better: with good career opportunities, better pay, benefits, and ultimately, the satisfaction of helping children to succeed. We invest in our staff wellbeing. Our academies each have at least eight INSET days per year (with three of those solely dedicated to planning), and an ongoing group-wide wellbeing programme. It’s an ethos we call ‘the best in everyone’.