Race Events Manager

SwimTrek is a leading provider of open-water swimming holidays, delivering exceptional experiences for our guests across some of the world’s most beautiful swimming locations. We pride ourselves on offering personalised, high-quality service and creating unforgettable memories for our customers. We embrace diverse backgrounds, perspectives and skills to drive innovation and create an inclusive culture where all employees can thrive.

Overview

The Event Manager will develop and deliver SwimTrek’s Events Series, ensuring each event is customer focused, operationally excellent and aligned with SwimTrek’s goals and values. The role requires high levels of organisation, adaptability and self-management to successfully deliver events, drive innovation and continuous improvement.

Key Responsibilities

• Event creation and development.
• Event planning & delivery.
• Safety, risk and compliance.
• Marketing, communications and operations collaboration.
• Budgeting and financial management.
• Innovation, sustainability and continuous improvement.

The list of responsibilities should not be considered exhaustive. You may be required to undertake various other duties as reasonably required.

What We’re Looking For

• Ability to work in a small yet busy team operating effectively under pressure.
• Highly organised with ability to multi-task and adapt to change.
• Highly credible and able to demonstrate leadership and people management skills.
• Friendly, professional enthusiastic personality.
• Ability to build professional relationships with people from a range of backgrounds.
• Ability to self-manage and motivate.
• Able to travel, including overseas, with flexibility on working hours.
• Experience managing health and safety decisions in event environments.
• Risk assessments, method statements, emergency planning, incident reporting, fire safety basics, crowd flow/capacity.
• Stakeholder & supplier management: scopes/SOWs, SLAs, KPIs, negotiation, venue and vendor contracting.
• Evidence of delivering events end-to-end (pre-prod → live → debrief).
• Evidence of improving safety, cost efficiency and attendee satisfaction over successive events.
• Experience using initiative to solve problems.
• Experience using Microsoft Office effectively for general administration.
• Experience negotiating and supplier contracts.
• Experience managing budgets.
• Ability to manage a team both within an office environment as well as overseas.
• Ability to negotiate contracts with a variety of different suppliers.
• Previous water safety experience.
• Ability to speak a foreign language.
• Experience in a similar role in a similar organisation.
• Knowledge of open-water environments and associated operational and safety risks.
• Understanding of open-water swimming practices and event operations.
• Knowledge of open water swimming.
• To hold a full driver’s licence.
• IOSH Managing Safely (or equivalent), basic First Aid, Fire Marshal/Warden, Crowd Safety/Stewarding (Level 2/3 or equivalent).
• Sustainability: ISO 20121 awareness; Carbon Literacy or similar; waste minimisation/green procurement.
• Project management: PRINCE2 Foundation, or PMP/CAPM.
• Experience in water safety roles or open-water event environments.
• Personal open-water swimming experience.
• Experience managing diverse or international teams.
• Experience working overseas.
• Background in the travel, adventure or outdoor events industry.

Why SwimTrek?

• Location: Office located on Brighton Beach (Sea Lanes) overlooking a 50m pool and the sea.
• Salary: Market rate.
• Holidays: 33 days (inc. Bank Holidays).
• Working hours: Full time based on 37.5 hours a week.
• Flexible hours: Between 8 AM–6 PM with remote working options.
• Other incentives (but not limited to): Performance-related bonus, discounted travel, swim coaching sessions, team away trips.

How to Apply

If you feel that you are the right person for this position and that you can bring the required skills to the role, apply by Monday 12 January 2026. Interviews will be conducted on a rolling basis, so the position may be filled before the advertised closing date.