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For Companies At a Glance
- Tasks: Support daily operations, handle customer enquiries, and manage administrative tasks.
- Company: Specialist engineering company with a supportive and dynamic culture.
- Benefits: Competitive salary, pension scheme, and opportunities for progression.
- Why this job: Join a growing team and make an impact in a fast-paced environment.
- Qualifications: Strong organisational skills and confident communication abilities required.
- Other info: Opportunity for international travel and bespoke training available.
The predicted salary is between 30000 - 42000 £ per year.
About Us
My client is a specialist engineering company supplying advanced blasting machinery, automation systems, and on-site support services to the Aerospace and Industrial sectors across the UK, Europe, and beyond. Due to increased business demands we are looking to add to the team.
The Role
We are looking for an Office Administrator to join our office team in Cheltenham. This is a varied, fast-paced position supporting daily business operations, customer communication, and internal administration. This role would suit someone organised, proactive, and confident communicating with customers and suppliers, who enjoys taking ownership of tasks within a growing engineering business. No engineering background is required, although an interest in working within a technical environment would be beneficial.
Key Responsibilities:
- Answering and handling customer phone calls and general enquiries.
- Tracking spare parts orders and providing customer updates.
- Supporting project administration and database record keeping.
- Packing and organising shipment of spare parts.
- Updating accounting software and internal systems.
- Processing customer and supplier invoices.
- Raising purchase orders.
- Monitoring supplier and customer payments and assisting with reconciliation.
- Maintaining accurate administrative records.
- Working independently following initial training.
What We're Looking For
Essential:
- Full UK driving licence and own transport.
- Strong organisational skills and attention to detail.
- Confident telephone manner and professional communication skills.
- Good IT skills including Microsoft Word, Excel, and Outlook.
- Ability to manage workload effectively in a fast-paced environment.
- Reliable, proactive, and self-motivated approach.
Desirable:
- Previous administrative or office experience.
- Experience using accounting or CRM systems.
What We Offer
- Competitive salary.
- Company pension scheme.
- Dress-down and supportive working culture.
- Laptop and systems provided.
- Genuine opportunity for progression within a growing business.
- Bespoke training and development.
- Opportunity for international travel if desired.
Office Administrator in Cheltenham employer: Swift Temps South West
Contact Detail:
Swift Temps South West Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator in Cheltenham
✨Tip Number 1
Get to know the company before your interview! Research their projects and values so you can show genuine interest. This will help us see that you're not just looking for any job, but that you want to be part of our team.
✨Tip Number 2
Practice your communication skills! Since the role involves a lot of customer interaction, we recommend rehearsing how you'd handle common queries. This will boost your confidence and make you stand out during the interview.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed tasks or projects in the past. We love seeing candidates who can take ownership and keep things running smoothly.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us that you're proactive and keen to join our growing engineering business.
We think you need these skills to ace Office Administrator in Cheltenham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Administrator role. Highlight your organisational skills, attention to detail, and any relevant IT experience. We want to see how you can fit into our fast-paced environment!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to showcase your proactive attitude and confidence in communication. Let us know why you're excited about working in a technical environment and how you can contribute to our team.
Show Off Your Communication Skills: Since this role involves a lot of customer interaction, make sure your written application reflects your professional communication style. We love clear and concise language that gets straight to the point—just like we do in our office!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows us you’re keen to join our team!
How to prepare for a job interview at Swift Temps South West
✨Know the Company Inside Out
Before your interview, take some time to research the engineering company. Understand their products, services, and the sectors they operate in. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Show Off Your Organisational Skills
As an Office Administrator, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects. This will demonstrate your ability to thrive in a fast-paced environment, which is exactly what they’re looking for.
✨Practice Your Communication Skills
Since the role involves handling customer enquiries and communication with suppliers, practice articulating your thoughts clearly. You might even want to do a mock interview with a friend to get comfortable with speaking confidently over the phone.
✨Be Ready to Discuss IT Proficiency
Brush up on your IT skills, especially with Microsoft Word, Excel, and Outlook. Be prepared to discuss how you've used these tools in previous roles. If you have experience with accounting or CRM systems, make sure to highlight that too!
