Estates Manager (Electrical) in Warwick

Due to a re-organisation of the Estates Department, there is a vacancy for an Estates Manager (Electrical). Hours - 37.5 hours per week, £51,598 per annum (spot salary). A higher starting salary may be considered for candidates with exceptional skills and experience relevant to the role. Plus 27 days holiday, plus bank holidays and voluntary pension scheme. The role is Monday to Friday with opportunities for overtime and weekend working, plus participation in an emergency on-call rota. Start and finishing times are 8.00 am to 4.00 pm.

The SWFTCS Estates Department provides a comprehensive maintenance repair and installation service of buildings, grounds, engineering services, and associated equipment throughout the SWFT Trust.

As an Electrical operational lead, assist the Head of Estates in the operational management of the Trust’s estate at the designated site(s), including all building and electrical systems and for ensuring that these are maintained to the appropriate NHS and statutory standards in order to deliver a high-quality care environment for the Trust’s patients. Ensure the provision of an efficient, effective, and safe patient-focused maintenance service, within the allocated budgets, using directly employed staff and contractors, and through the development of suitable operational plans and maintenance programmes, ensuring that engineering maintenance, including contract work, is carried out to appropriate standards and specifications.

Acts as Lead Authorised Person for the SWFTCS and/or Authorised Person (AP) in relation to specific maintenance responsibilities e.g. High Voltage electrical, Low Voltage electrical, Lifts, and Fire Alarm systems. Implements and maintains a physical assets register; oversees minor schemes and capital work. Leads the ongoing development and continuous improvement of the maintenance and repair services within his/her remit. Provides expert specialist and professional building and electrical/engineering expertise to other estates staff, directors, and senior management of the organisation, and may also advise external agencies.

Working for our organisation, SWFT Clinical Services is a wholly owned subsidiary of the South Warwickshire University NHS Foundation Trust (SWFT). The company provides a number of services such as outpatient pharmacy facilities at various hospitals; estates and facilities management; private patient service and consultancy services to NHS Trusts.

Subject to the Company and individual’s performance, an annual discretionary bonus will be awarded. There is automatic enrolment to the Company pension scheme, with the Company contributing 5%. A benefits package is available to the appointed candidate upon successful completion of the six-month probationary period. This gives access to benefits such as a car lease scheme; Home & Electronics scheme; discounted leisure and travel; retail discounts and a cycle to work scheme. There is also access to a 24/7, 365 days a year Employee Assistance Programme to support colleagues who may be facing some tough times or need extra support with their mental well-being.

Detailed job description and main responsibilities

• Responsible for the following engineering and building maintenance section level functions: Operational estates maintenance and repair services for all hospital buildings, services, fabric, and equipment covered by the Estates Department policies and procedures.
• Works collaboratively with the other Estates Operations Managers and provides cover for them during periods of leave.
• Authorised signatory for financial transactions e.g. purchase orders and goods received.
• Ensures effective estates maintenance contract procurement and management.
• Ensures Estates Statutory Compliance for all electrical disciplines e.g. High Voltage, Low Voltage systems, Lifts, Fire alarms etc.
• Ensures the efficient use of energy and utility services for Estates equipment and infrastructure.

Main Duties and Responsibilities

• Communication & Relationship Skills: Develops and maintains effective systems of communication, written and verbal, formal and informal, with the Estates team. Provides and receives maintenance, technical project-related information with specialists, non-specialists; negotiates with contractors, suppliers. Ensures that relevant information in respect of the estates operational function is disseminated as appropriate throughout the Estates team and to external Contractors where appropriate. Maintains appropriate contact with colleagues, contractors, patients, and hospital staff whilst carrying out his/her duties within the SWFTCS. Presents written and verbal reports as requested in relation to estates operational activities at a variety of forums, including formal Committee meetings. Continues Professional Development (CPD) and disseminates the knowledge gained within the Estates Department, and applies this to the day-to-day management activities.
• Analytical & Judgmental Skills: Judgements across a wide range of estate issues considering legislation, H&S, conflicting demands – condition of plant & equipment, complex fault finding. Manages the work of Contractors, as required, with general statutory/mandatory or SWFTCS or Trust policies governing the work procedures. Prepares estimates, designs, and specifications for maintenance or plant replacement schemes. Required to make judgements across a wide range of estates issues considering legislation, Health & Safety, and often conflicting demands and to undertake complex fault-finding. Accountable for all significant decisions affecting the services under his/her control in liaison with the Estates Operations Manager, including those related to financial, quality, and service developments within the estates operational function and those issues having wider implications for services across the SWFTCS and Trust. Plans and prioritises maintenance projects, including liaison with Users, Contractors, and Specialist Agencies and project manages delegated works. Supports the wider Estates Management team in ensuring appropriate systems are in place to deliver effective, efficient, and statutorily compliant services.
• Planning & Organisational Skills: Long term maintenance planning, short term projects planning, emergency, contingency planning for critical services. Responsible for the implementation of local operational plans and work programmes for the estate’s maintenance function, which support SWFTCS and the Trust business plans. Contributes to the agreement and implementation of service and financial objectives for the areas under control. Regularly evaluates and reviews the compliance performance of the estate’s operational maintenance team, and where appropriate, develops and subsequently implements initiatives and improvements to enhance performance, and or to ensure compliance with statutory and NHS standards.
• Responsibility for Policy/ Service Development: Reviews and develops policies for engineering maintenance. Assists the Head of Estates and finance colleagues with the budget setting process, to ensure that adequate resources are made available to maintain the estate in a safe condition, which is compliant with Statutory and Healthcare standards. Responsible for managing the delegated budgets and controlling expenditure, including the achievement of any agreed cost improvement targets. Authorises payments to contractors, suppliers; holds delegated budget for refurbishment schemes; maintains and repairs trust properties and equipment/responsible for maintenance of facilities, equipment.
• Responsibility for Human Resources: Promotes positive management/employee relationships, engagement, and involvement, by working collaboratively with the SWFTCS and Trust representatives. Works closely and respectfully with all colleagues in support of SWFTCS & Trust’s values. Conversant with the corporate communication and IT systems and utilises these for optimum effectiveness, undertaking regular team meetings and ‘tool-box’ talks to ensure that staff are fully briefed to undertake their roles, including from a Health and Well-Being perspective. Able to work from technical drawings, circuit diagrams, manufacturers' details, and operational manuals. Regular requirement to use the Estates CAFM systems, as required.
• Responsibility for Research & Development: Responsible for storage of data with an occasional requirement to use computer software to create reports, documents, and drawings. Undertakes estates condition survey.