Facilities Coordinator in Leeds

Let’s transform society together

We are Sweco.

We are Europe’s leading design, engineering, environment and regulatory consultancy.

We are future planners, city shapers, urban innovators, digital transformers, net zero chasers, community connectors, social enterprisers and lifestyle improvers.

We are #DifferenceMakers.

At Sweco, we create sustainable places where people can thrive. We are looking for a proactive and highly organised Facilities Co-ordinator to help us deliver safe, welcoming and well-managed workplaces across our UK and Ireland office network.

This is a 12-month fixed-term role with a focus on improving and streamlining facilities processes, strengthening information management and introducing smart systems to improve issue reporting, action tracking, compliance monitoring and service efficiency.

Working closely with the Facilities Manager, you will co-ordinate day-to-day facilities activities, maintain accurate records, monitor compliance requirements and support suppliers and stakeholders. Throughout the contract, you will help review and embed more effective ways of working, leaving clear, consistent and sustainable systems in place to support an effective facilities management service. The role is based in our city-centre Leeds office and offers flexible working, with a minimum of three days per week in the office.

What You’ll Be Doing

• Supporting the Facilities Manager with the co-ordination and administration of facilities services across Sweco's UK and Ireland offices.
• Reviewing and streamlining facilities management processes, systems and information flows to improve efficiency, consistency and service delivery.
• Developing and implementing digital systems, trackers and workflows for issue reporting, action management, compliance, document control, maintenance scheduling and reporting.
• Recording, monitoring, progressing and escalating facilities issues and actions.
• Maintaining accurate, accessible and auditable records covering buildings, maintenance, inspections, utilities, contracts, health and safety and compliance.
• Monitoring statutory inspections, testing, certification and planned maintenance, highlighting overdue items, risks, renewal dates and information gaps.
• Supporting health and safety, fire safety, environmental, ISO, CDM, Building Safety Act and other relevant compliance activities.
• Managing FM supplier and contractor administration, including documentation, approvals, insurance, performance and outstanding actions.
• Providing timely and accurate information on service performance, expenditure, compliance, open actions, recurring issues and improvement opportunities.
• Working with the Facilities Manager to embed improved procedures and digital solutions that support reliable information, effective compliance management and efficient service delivery.

What We’re Looking For

You will have:

• Experience in facilities management, workplace services, property administration or a similar co-ordination role.
• Strong administrative and organisational skills, with excellent attention to detail.
• Confident IT and digital skills, with the ability to maintain accurate systems and records.
• Excellent communication, interpersonal and relationship-management skills.
• The ability to work independently, take ownership of defined activities and escalation appropriately.
• Good analytical, problem-solving and process-improvement skills.
• An interest in health, safety, compliance and continuous improvement.

Knowledge of areas such as fire safety, environmental management, ISO standards, CDM or the Building Safety Act would be beneficial, but is not essential.

Why join us?

At Sweco, you'll play an important role in supporting the environments where our people work, collaborate and deliver for clients. We offer a supportive and inclusive culture, opportunities for professional development, and the chance to work with colleagues across a wide range of disciplines and locations. If you're looking for a role that combines coordination, problem-solving, stakeholder engagement and continuous improvement, we'd love to hear from you.

Employee Benefits

• Flexible and hybrid working (Flexworks Policy)
• Competitive pension contribution
• Life Assurance
• Private Medical Insurance
• Discretionary Annual Bonus Scheme
• Payment of two relevant professional subscriptions
• 25 days holiday plus bank holidays (with the option to purchase up to 5 additional days per year)
• Cycle2Work Scheme
• Employee Assistance Programme (wellbeing, mental health, financial and work advice)
• Employee discounts via Sweco Benefit Select (Faircare)
• Salary Sacrifice Electric Vehicle Scheme
• We plant a tree for all new starters!

About Us

Transforming society together, we're planning and designing sustainable communities and cities of the future.

Solving the great societal challenges of our time is more relevant, demanding and inspiring than ever before. At Sweco, we bring together experts with different perspectives and skills to develop solutions that address the challenges of urbanisation, harness the positive power of digitalisation and make societies more sustainable.

We offer our clients a combination of global expertise and local presence, adapted to their business and reality. Our ambition is to be our clients’ most relevant partner, working together to help them solve their challenges, today and into the future.

Sweco is committed to enabling all its colleagues to achieve a great balance between work and their other priorities, such as caring responsibilities, leisure activities, further learning or other interests. We offer flexible start and finish times, part time and hybrid working options so that you can flex your hours around your day to day needs.

Equality, Diversity & Inclusion

Its important to us that that all our colleagues thrive at work - we strive to have a friendly and inclusive culture which respects the contribution individuals can bring to Sweco. We aim to promote equality, inclusivity and diversity for everyone.

Here at Sweco we positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy or maternity/paternity.

We have signed the Armed Forces Covenant to ensure those who serve or have served, and their families, are treated fairly. To find out more The Armed Forces Covenant - Our Commitments | Sweco UK .

We are an accredited Real Living Wage Employer which reflects our commitment to fair pay and support for all colleagues.

We are also proud to be a Disability Confident Committed employer, and will interview applicants covered by the Equality Act 2010 that opt into the guaranteed interview scheme on the application form and meet the minimum criteria for the role.

If I have a disability, can I get help (e.g. "reasonable adjustments") with the application process?

If you're an applicant with a disability that requires a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to use the online application system and need an alternative method for applying, please contact GB_Function-HR-Resourcing@sweco.co.uk for assistance.

In order to address your request the following information is needed:

• Name
• The best method for contacting you (Phone or email)
• The position title
• Requisition/vacancy number

Upon receipt of this information, we'll respond to you promptly to obtain more information about your request.

Please note: we reserve the right to close vacancies before the advertised closing date.

Sweco UK&I have an internal resourcing team who are responsible for all recruiting activity. We have a Preferred Supplier List of trusted agencies who we work with on those "hard to fill" roles.

We have defined processes for recruitment applications and it is company policy not to accept speculative CVs. Any speculative CVs received into the business (whether to a manager or member of the resourcing team) will become the property of Sweco and the agency will not be eligible for an introductory fee.

Our Preferred Supplier List was reviewed in November 2025 and we are not looking to add any additional agencies. We'll be reviewing the PSL again at the end of 2026 and non-compliance with the above statements could be detrimental to you having the opportunity to be included.

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