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- Tasks: Support our Bristol office by managing calls, organising meetings, and maintaining office supplies.
- Company: Join Sweco, a leader in planning sustainable communities and cities.
- Benefits: Enjoy flexible working hours, career progression, and a commitment to fair pay.
- Why this job: Be part of a team transforming society and tackling urban challenges.
- Qualifications: Experience in administration with strong communication skills and proficiency in Microsoft Office.
- Other info: Inclusive culture promoting equality and diversity, with support for all colleagues.
The predicted salary is between 28800 - 43200 £ per year.
Become part of our society. We are currently looking for an organised and motivated Administrator to support our Bristol office. Due to the nature of the work this is a fully office based role.
What does the role involve?
- As part of our National Team, you will support the business by answering and transferring telephone calls in a professional manner providing a seamless call service for the Group.
- You will be responsible for the general supervision of the office areas and meeting rooms, greeting visitors, organising refreshments and catering requirements, tidying meeting rooms and replenishing office supplies.
- You will also be required to collaborate with the wider admin team across the UK.
- Updating key project SharePoint platforms which support the business ensuring business critical information is managed efficiently.
- Monitoring the general mailboxes.
- Booking travel and accommodation.
- Document production, including printing, scanning and binding.
- Arranging couriers and handling incoming and outgoing post.
- Preparing documents for archive.
- Ordering stationery.
- Ordering PPE.
- Carrying out new starter inductions.
- Booking CSCS tests and processing applications.
- Assisting with managing the office events bookings.
- Assisting with H&S Rep duties.
- Office fire warden (training to be provided).
- Interaction with the facilities team if changes are taking place in the office.
The Ideal Candidate Will Have Experience in a similar role along with excellent written and verbal communication skills with a good level of competency with O365 SharePoint Platforms and Microsoft Office packages including Word, Outlook and Excel. This is a responsible role and we are looking for someone who is focused, takes pride in their work, is self-reliant and works with a high level of efficiency.
If you believe you have the skill set required, are keen to join a business with genuine opportunities for career progression, then we’d love to hear from you.
Let’s transform society together at Sweco.
About Us
Transforming society together, we are planning and designing sustainable communities and cities of the future. Solving the great societal challenges of our time is more relevant, demanding and inspiring than ever before. At Sweco, we bring together experts with different perspectives and skills to develop solutions that address the challenges of urbanisation, harness the positive power of digitalisation and make societies more sustainable.
We offer our clients a combination of global expertise and local presence, adapted to their business and reality. Our ambition is to be our clients’ most relevant partner, working together to help them solve their challenges, today and into the future.
Sweco is committed to enabling all its colleagues to achieve a great balance between work and their other priorities, such as caring responsibilities, leisure activities, further learning or other interests. We offer flexible start and finish times, part time and hybrid working options so that you can flex your hours around your day to day needs.
Equality, Diversity & Inclusion
It’s important to us that all our colleagues thrive at work - we strive to have a friendly and inclusive culture which respects the contribution individuals can bring to Sweco. We aim to promote equality, inclusivity and diversity for everyone.
Here at Sweco we positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy or maternity/paternity.
We have signed the Armed Forces Covenant to ensure those who serve or have served, and their families, are treated fairly.
We are an accredited Real Living Wage Employer which reflects our commitment to fair pay and support for all colleagues. We are also proud to be a Disability Confident Committed employer, and will interview applicants covered by the Equality Act 2010 that opt into the guaranteed interview scheme on the application form and meet the minimum criteria for the role.
If you’re an applicant with a disability that requires a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to use the online application system and need an alternative method for applying, please contact GB_Function-HR-Resourcing@sweco.co.uk for assistance.
Administrator in Bristol employer: Sweco
Contact Detail:
Sweco Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator in Bristol
✨Tip Number 1
Get to know the company! Before your interview, do a bit of research on Sweco. Understand our values and what we stand for. This will help you tailor your answers and show that you're genuinely interested in being part of our team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills match the role of an Administrator and be ready to share examples from your past experiences.
✨Tip Number 3
Dress the part! First impressions matter, so make sure you look professional and feel confident. A smart outfit can boost your confidence and show that you take the opportunity seriously.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your appreciation for the opportunity and keeps you fresh in the interviewer's mind. Plus, it’s a great chance to reiterate your enthusiasm for the role!
We think you need these skills to ace Administrator in Bristol
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrator role. Highlight relevant experience and skills that match what we're looking for, like your proficiency with O365 and Microsoft Office packages.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Share specific examples of how you've excelled in similar roles and how you can contribute to our mission.
Show Off Your Communication Skills: Since this role involves a lot of interaction, make sure your written application reflects your excellent communication skills. Keep it clear, concise, and professional – just like how we like to operate!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you're keen to join our team!
How to prepare for a job interview at Sweco
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrator position. Familiarise yourself with tasks like managing office supplies, handling calls, and using SharePoint. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your Communication Skills
Since excellent written and verbal communication is key for this role, prepare to showcase these skills during the interview. Practice answering common questions clearly and concisely, and think of examples where you've successfully communicated in a professional setting.
✨Be Ready to Discuss Your Organisational Skills
As an Administrator, being organised is crucial. Come prepared with examples of how you've managed multiple tasks or projects efficiently in the past. You might even want to mention specific tools or methods you use to stay organised, especially if they relate to Microsoft Office or SharePoint.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! This shows your interest in the company and the role. You could ask about the team you'll be working with, opportunities for career progression, or how the company supports work-life balance. It’s a great way to leave a positive impression!
