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- Tasks: Support the Operations Manager with scheduling, document preparation, and office management.
- Company: Join a dynamic team at SWAY Hair Extensions, known for creativity and innovation.
- Benefits: Enjoy competitive pay, bonuses, employee discounts, and private healthcare.
- Why this job: Be part of a supportive culture that values growth and creativity in a fast-paced environment.
- Qualifications: Experience as an Executive Assistant and proficiency in Microsoft & Google applications required.
- Other info: Monday to Friday role with opportunities for career development.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking a highly organised and proactive Executive Assistant to support the Operations Manager. The ideal candidate will possess exceptional administrative skills and demonstrate a keen ability to manage multiple tasks efficiently. This role is pivotal in ensuring the smooth operation of the office and providing high-level support to the Operations Manager.
Responsibilities
- Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
- Prepare and organise documents for meetings, including agendas, presentations, and reports.
- Conduct data entry tasks accurately and efficiently to maintain up-to-date records.
- Handle incoming communications professionally, demonstrating excellent phone etiquette when interacting with clients and senior management.
- Assist with office management tasks, ensuring a well-organised and efficient work environment.
- Support financial processes by managing invoices and expenses.
- Collaborate with other team members to streamline administrative processes and improve overall office efficiency.
Experience
- Proven experience in an Executive Assistant role is essential.
- Strong organisational skills with the ability to prioritise tasks effectively in a fast-paced environment.
- Proficiency in Microsoft and Google applications is required. Experience with Shopify is advantageous.
- Excellent clerical skills with a keen eye for detail in data entry tasks.
- Strong verbal and written communication skills are necessary for effective interaction with team members and external contacts.
- A professional attitude combined with the ability to maintain confidentiality at all times is crucial for this position.
Benefits:
- Competitive salary and potential performance-based bonuses.
- Employee discount on SWAY Hair Extensions products.
- Opportunity for growth and career development.
- Friendly, supportive, and creative work environment.
- Monday to Friday.
- Employee Assistance Programme and private healthcare.
Executive Assistant Operations employer: SWAY Hair Extensions
Contact Detail:
SWAY Hair Extensions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant Operations
✨Tip Number 1
Familiarise yourself with the tools and software mentioned in the job description, especially Microsoft and Google applications. Being proficient in these will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Showcase your organisational skills by preparing a mock schedule or plan for an executive's day. This can be a great conversation starter during interviews and will highlight your ability to manage multiple tasks efficiently.
✨Tip Number 3
Research StudySmarter and understand our company culture and values. Tailoring your approach to align with our ethos will help you stand out as a candidate who is genuinely interested in being part of our team.
✨Tip Number 4
Prepare examples from your past experiences that demonstrate your ability to handle confidential information and maintain professionalism. This will reassure us of your capability to manage sensitive tasks effectively.
We think you need these skills to ace Executive Assistant Operations
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant. Emphasise your organisational skills, proficiency in Microsoft and Google applications, and any experience with Shopify.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive nature and ability to manage multiple tasks. Mention specific examples of how you've supported executives in the past and how you can contribute to the Operations Manager's success.
Highlight Communication Skills: In your application, emphasise your strong verbal and written communication skills. Provide examples of how you've effectively interacted with clients and senior management in previous roles.
Showcase Attention to Detail: Demonstrate your keen eye for detail by mentioning specific instances where your attention to detail has positively impacted your work, especially in data entry tasks or document preparation.
How to prepare for a job interview at SWAY Hair Extensions
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage schedules and tasks is crucial. Be prepared to discuss specific examples of how you've successfully organised complex schedules or managed multiple priorities in previous roles.
✨Demonstrate Proficiency with Tools
Familiarity with Microsoft and Google applications is a must. During the interview, mention any relevant experience you have with these tools, and if possible, provide examples of how you've used them to enhance productivity.
✨Exhibit Strong Communication Skills
Since you'll be interacting with clients and senior management, it's important to convey your communication skills. Practice articulating your thoughts clearly and confidently, and be ready to discuss how you've handled professional communications in the past.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle challenging situations. Think of scenarios where you've had to maintain confidentiality or manage a difficult task, and be ready to explain your approach.
