At a Glance
- Tasks: Support the Estates team with admin tasks and manage enquiries efficiently.
- Company: Join the South Western Ambulance Service NHS Trust, dedicated to compassionate care.
- Benefits: Enjoy 27 days holiday, career progression, and free parking.
- Other info: Dynamic role with opportunities for growth in the NHS.
- Why this job: Make a real difference in people's lives while working in a vibrant city.
- Qualifications: GCSEs in Maths and English, plus admin experience required.
The predicted salary is between 37900 - 44000 £ per year.
South Western Ambulance Service NHS Trust provides compassionate, quality and timely emergency and urgent care to everyone in the South West 24 hours a day, 365 days a year. We deliver this over 10,000 square miles of England and occupy over 100 buildings in order to deliver the best care when you need us most.
To help us maintain our buildings, we are looking for an experienced, enthusiastic and motivated administrator to join our Helpdesk Team.
Main duties of the job:- Provide administrative and secretarial support to the Estates function ensuring that all Estates related documentation, risks and correspondence are dealt with effectively according to agreed procedures.
- Employ appropriate escalations to all extraordinary events.
- Be responsible for own workload and day to day management of Estates based enquiries, ensuring these are dealt with efficiently and in a timely and appropriate manner.
- Participate in the production of purchase orders and payment system activities, monitor and report maintenance expenditure and activity and approve payments within delegated financial limits and Standing Financial Instructions.
About us: Working for us is an experience like no other. We provide emergency and urgent care, 24 hours a day, 365 days a year, operating across the largest ambulance region in England and responding to an average of 2,650 incidents every day. We remain committed to ensuring that we provide the best possible care for all our patients, which is reflected in our new five-year strategy which has continually improving patient care at its very core. The role is based in Exeter, one of the most vibrant, attractive and historically interesting cities in England, with excellent transport links and a great mix of independent shops, cafes and bars. If you embody our values of one team, compassionate and innovative and are looking to make a real difference to peoples' lives, then we would love to hear from you.
Benefits:- Standard working week of 37.5 hours
- Holiday entitlements of 27 days per year, plus general and public holidays, rising to 29 days after 5 years and 33 days after 10 years
- Pay enhancements for out of hours, shift and overtime working
- Career and salary progression
- Car leasing scheme
- Free parking across Trust sites
- Staff networks
- Wide range of discounts from various organisations across the UK
- Minimum of 4 GCSE’S grade C or above including Maths and English
- Previous experience of working in an administrative role
- Estates or Facilities Management experience or equivalent
- Experience of working in the NHS
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Estates Coordinator in Exeter employer: SWAST
At South Western Ambulance Service NHS Foundation Trust, we pride ourselves on being an exceptional employer dedicated to fostering a supportive and innovative work environment. As an Education Lead, you will have the opportunity to make a significant impact on pre-hospital patient care through high-quality training and education, while benefiting from a culture that values professional development and collaboration. With flexible working patterns and a commitment to employee growth, our Trust offers a unique chance to thrive in a meaningful role across various locations in the North.
StudySmarter Expert Advice🤫
We think this is how you could land Estates Coordinator in Exeter
✨Get Some Hands-On Experience
If you're looking to land that full-time gig in emergency medical services, don't underestimate the power of hands-on experience! Volunteering with local ambulance services or first aid organisations can give you a great insight into the field and show potential employers you’re dedicated.
✨Connect with EMS Communities
Join local EMS associations or online groups where professionals chat about job opportunities and trends. These communities are goldmines for networking, and you might just overhear about openings at places like SWAST that aren't even advertised yet!
✨Showcase Your Skills Through Certifications
Make sure you’re up to date with your certifications—CPR, first aid, and any relevant EMS training. Having these on your CV or mentioned in interviews can really set you apart from the crowd when applying for that full-time role.
✨Leverage Local Job Fairs
Don’t forget about job fairs, especially those focused on healthcare and emergency services. These events are perfect for meeting representatives from companies like SWAST face-to-face and making a lasting impression. Plus, they often have a ton of insider info about the hiring process!
We think you need these skills to ace Estates Coordinator in Exeter
Some tips for your application 🫡
Highlight Relevant Certifications:In the emergency medical services world, certifications like EMT or Paramedic are crucial. Make sure to prominently display any relevant qualifications on your CV to show you’re qualified and ready to jump in.
Showcase Your Experience in High-Pressure Situations:This isn’t just about ticking boxes; we want to see how you’ve handled emergencies. Share specific examples from your past roles, focusing on your ability to stay calm and effective under pressure—this will really make your CV stand out!
Craft a Personal Cover Letter:Use your cover letter to express your passion for EMS. Share a brief story about why you got into this field and what drives you. This personal touch helps us connect with you beyond just your qualifications.
Emphasise Teamwork and Communication Skills:Being part of an EMS team means communication is key. Highlight your experiences working in teams, especially in stressful environments, and how you effectively communicate with both your team and patients. This will show us you can thrive in our fast-paced world.
How to prepare for a job interview at SWAST
✨Brush Up on Your Medical Knowledge
As we're stepping into the emergency medical services world, it's crucial to have a solid grasp on medical protocols and procedures. Expect to face scenario-based questions where you'll need to demonstrate your decision-making skills in high-pressure situations, so reviewing your medical textbooks or guidelines might just give you the edge!
✨Showcase Your Communication Skills
In EMS, teamwork and communication can literally save lives. Be prepared to discuss how you've effectively communicated in past settings or during training exercises. They might throw in questions about managing stressful interactions with patients or colleagues, so highlighting your soft skills could really set you apart.
✨Familiarise Yourself With Local Protocols
Since you'll be serving the community, knowing the specific EMS protocols and guidelines of SWAST is key. Research their operations and any recent changes they might have implemented. Demonstrating that you're well-informed about local practices shows your commitment and readiness to hit the ground running.
✨Prepare for Practical Assessments
Don't be surprised if your full-time interview includes a hands-on assessment. Practising skills like CPR, patient assessment, and using EMS technology will show you're ready for the rigours of the job. So gather your training materials and maybe even practice with a mate to simulate the scenario-based tests you might encounter.
