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- Tasks: Support the Operations team with administrative tasks and coordinate new starters.
- Company: Join South Western Ambulance Service, a leader in emergency care.
- Benefits: Enjoy 27 days holiday, career progression, and free parking.
- Why this job: Make a real difference in people's lives while developing your skills.
- Qualifications: 4 GCSEs including English and Maths; experience with databases preferred.
- Other info: Dynamic role with opportunities for continuous professional development.
The predicted salary is between 36000 - 60000 £ per year.
This is an important role providing administrative support to the Operations team. Reporting to the County Business Manager, the primary purpose of this role is to assist in the smooth running of the County.
This role includes responsibilities relating to the monitoring and administration of sickness absence, recording Key Performance Indicators (KPIs) and ensuring sufficient supply of essential non-pay items for the County. The role will also assist the local management team with the administration and coordination of new starters and leavers, and the preparation of reports and papers for County meetings.
An important feature of this role is to act as an informal mentor to the apprentice in order to support and develop them within the administration function.
Main duties of the job:
- Act as the point of contact within the County for initial enquiries from members of the public, operational staff and staff from Trust HQ, acting with professionalism at all times.
- Respond to incoming correspondence to the County as directed by the County Business Manager.
- Maintain a suitable filing system for the County.
- Co-ordinate a 'bring forward' system for all relevant documentation/correspondence.
Working for us is an experience like no other. We provide emergency and urgent care, 24 hours a day, 365 days a year, operating across the largest ambulance region in England and responding to an average of 2,650 incidents every day.
We remain committed to ensuring that we provide the best possible care for all our patients, which is reflected in our new five-year strategy which has continually improving patient care at its very core.
If you embody our values of one team, compassionate and innovative and are looking to make a real difference to people's lives, then we would love to hear from you. In return we will equip you with the skills and resources you need to thrive in your role. You will have opportunities to progress to roles across the Trust and enjoy continuous professional development.
Benefits:
- A standard working week of 37.5 hours.
- Holiday entitlements of 27 days per year, plus general and public holidays, rising to 29 days after 5 years and 33 days after 10 years.
- Pay enhancements for out of hours, shift and overtime working.
- Career and salary progression.
- Car leasing scheme.
- Free parking across Trust sites.
- Staff networks.
- Wide range of discounts from various organisations across the UK.
Person Specification:
- 4 GCSEs (grade C or above) or equivalent including English and Mathematics or Level 2 Functional Skills or equivalent experience.
- Experience of maintaining databases and working to deadlines, collating and maintaining records.
- Computer literate and proficient in Microsoft Office - Word, Excel and Outlook.
- Be able to multitask and self-manage workload whilst adhering to procedural deadlines.
- Experience of NHS or Emergency Services organisation.
- European Computer Driving License.
- Knowledge of sickness management.
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
County Administrator - BNSSG in Bristol employer: SWAST
Contact Detail:
SWAST Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land County Administrator - BNSSG in Bristol
✨Tip Number 1
Get to know the company! Research South Western Ambulance Service NHS Foundation Trust and understand their values and mission. This will help you tailor your approach during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend local events related to the NHS. Building relationships can give you insider info about the role and might even lead to a referral, which is always a bonus!
✨Tip Number 3
Prepare for the interview by practising common questions. Think about how your skills match the job description, especially around administration and support roles. We want you to shine when discussing your experience with KPIs and managing workloads!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace County Administrator - BNSSG in Bristol
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the role of County Administrator. We want to see how you can contribute to our operations team, so don’t hold back on showcasing your relevant experience!
Showcase Your Skills: Don’t forget to mention your proficiency in Microsoft Office and any experience you have with databases. We’re looking for someone who can multitask and manage their workload effectively, so give us examples of how you’ve done this in the past.
Be Professional: Since you'll be the point of contact for various stakeholders, it’s important to convey professionalism in your written application. Use clear language and ensure there are no typos or grammatical errors – we want to see your attention to detail!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the information you need about the role and our organisation there!
How to prepare for a job interview at SWAST
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a County Administrator. Familiarise yourself with tasks like monitoring sickness absence and managing KPIs. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role involves maintaining filing systems and coordinating documentation, be prepared to discuss your organisational strategies. Share specific examples from your past experiences where you successfully managed multiple tasks or improved efficiency in an administrative setting.
✨Demonstrate Your Communication Skills
As the point of contact for enquiries, strong communication is key. Practice articulating your thoughts clearly and professionally. You might even want to prepare a few scenarios where you effectively handled inquiries or resolved issues, showcasing your ability to communicate with various stakeholders.
✨Be Ready to Mentor
This position includes mentoring an apprentice, so think about your approach to mentorship. Prepare to discuss how you would support someone new to the role, including any previous mentoring experiences you have. This will highlight your leadership qualities and commitment to team development.
