Administrator - Birmingham

SWARCO UK: The Better Way. Every Day. At the forefront of intelligent traffic management, we design and deliver innovative solutions that keep people moving safely and efficiently across the UK and Ireland. We lead in intelligent traffic management; our products include Intelligent Traffic Systems, road markings, parking solutions, and EV charging.

We have a vacancy for an Administrator to join our team in the Birmingham area.

What you will do

The role will support the Birmingham Management Team in all aspects of administration, ensuring business objectives and contractual obligations are met whilst maintaining compliance with company procedures and standards. The successful candidate will provide comprehensive administrative support to ensure the smooth day-to-day operation of the office and contribute to the effective delivery of operational and contractual requirements. The role will involve managing a variety of administrative tasks, including:

• Processing timesheets
• Maintaining accurate records and filing systems
• Raising invoices
• Coordinating office resources
• Supporting employees with PPE, vehicle administration, and general office requirements

Working closely with managers, operational teams, customers, and subcontractors, the postholder will ensure documentation is completed accurately and within required timescales, support internal and external audit activities, maintain procurement records and trackers, and assist with QHSSE administration. Strong organisational skills, attention to detail, and the ability to manage competing priorities will be essential, together with a professional and customer-focused approach. The postholder may also be required to undertake training and perform duties as a Fire Marshal and/or First Aider.

What we are looking for

To fulfil the role successfully, the following skills and experience are required:

• GCSEs or equivalent, including English and Maths
• Previous administration experience
• Competent user of Microsoft Excel, Word, and Outlook
• Strong organisational and prioritisation skills
• Ability to work accurately to deadlines
• Good communication and interpersonal skills
• Professional telephone manner
• Ability to handle confidential information appropriately
• Self-motivated with the ability to work independently and as part of a team
• Ability to work effectively under pressure
• SAP experience
• Full UK driving licence

What we offer

As well as providing a competitive salary and benefits package, SWARCO actively runs employee opinion surveys as part of our drive to provide a comfortable and supportive working environment. We will support your development and you will also receive:

• 25 days plus bank holidays, plus the option to buy an agreed number of days
• Your Birthday off
• Employee discounts portal
• Employee Assistance Programme
• Life assurance up to 6x salary

Interested? Please apply by clicking on the link below. Applications are shortlisted on a rolling basis, and we reserve the right to interview and appoint before any advertised closing date. We, therefore, encourage you to apply at the earliest opportunity to avoid disappointment. Applications received after the closing date will not be processed. We have a responsibility to ensure that all employees are eligible to live and work in the UK; therefore, successful candidates must have the right to work in the UK by the start of their employment. We are an equal opportunities employer.