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For Companies At a Glance
- Tasks: Join our Accounts Payable Team and manage invoices, supplier requests, and financial processes.
- Company: Swap is a leading software provider empowering e-commerce brands with innovative, data-driven solutions.
- Benefits: Enjoy a collaborative work environment with opportunities for growth and innovation.
- Why this job: Shape the finance department from the ground up in a fast-paced, dynamic startup.
- Qualifications: Business degree and relevant experience in Accounts Payable or Accounting required.
- Other info: Diversity and equality are core values; we welcome applicants from all backgrounds.
The predicted salary is between 30000 - 42000 £ per year.
Swap is a leading software provider dedicated to empowering e-commerce brands with innovative, data-driven solutions. Our cutting-edge platform helps online retailers optimise their operations, enhance customer experiences, and drive growth. We are committed to fostering a collaborative and inclusive work environment where creativity and innovation thrive.
The Role
We are looking for our first hire in our Accounts Payable Team. This is an exciting role for someone who is comfortable taking the initiative and getting stuck in. You will have the opportunity to set up systems, processes and contribute to the building of the function from an early stage.
You must have an impeccable attention to detail and have worked within a fast paced start-up environment where you can quickly execute on multiple operational tasks and build strong relationships with our vendors and within Swap acting as a business partner of the relevant functions.
If you are looking for a new adventure and want to make a difference in a business with constant changes and great growth potential, then this is the role for you. The responsibilities of this role can change in line with your skills in the future and this is an opportunity to shape this role as we grow.
Key Responsibilities
- Own the accounts payable ledger including employee expenses and proactively manage all invoices and supplier requests.
- Maintain the Payables inbox and manage the communications with suppliers and employees.
- Process and code invoices in the ERP Software and maintain the supplier master data file.
- Perform payment runs and manage the relationship with our suppliers.
- Manage the company credit cards and reconcile employee credit card transactions ensuring that the policies are adhered to.
- Implement accounts payable and spending policies and procedures that are fit for purpose and build an appropriate control environment.
- Ensure that our processes are efficient by using automated solutions from invoice management through to payment.
- Perform thorough review of our business critical vendors – carriers invoices and ensure that these are in line with the agreed rates.
- Identify discrepancies and liaise with the relevant stakeholders.
- Proactively manage requests to the carriers and other teams and act as a business partner with our operations teams.
- Importing supplier invoices in Quickbooks, Bank reconciliation of payments.
- Assist with month end closing activities such prepayments, accruals and monthly creditor reconciliations.
- Assist with the annual audit requests.
- Play a key role in the implementation of our new ERP and Accounts Payable software.
- Ad hoc tasks in line with your skills and experience.
You will be given the opportunity to shape this role as the business scales. The role is a brilliant opportunity to be involved in the setting up of our finance department and grow professionally while Swap expands.
What we would like to see
- Business related degree
- Relevant experience as Accounts Payable specialist or Accountant in a Finance Department through internship, university placement or permanent employment which included using an Accounting software (XERO, Quickbooks, Netsuite etc)
- Computer literacy with strong excel skills that include manipulation of large data volumes. Highly numerate with analytical skills and attention to detail.
- Ability to take initiative and work with minimal supervision in a rapidly changing environment
- A problem solving, hands on and common sense approach, not afraid to talk to multiple stakeholders and challenge their responses
- Approach work creatively, seek innovative solutions and embrace learning.
- Flexibility and can-do attitude.
Diversity & Equal Opportunities
We embrace diversity and equality in a serious way. We are committed to building a team with a variety of backgrounds, skills, and views. The more inclusive we are, the better our work will be. Creating a culture of equality isn\’t just the right thing to do; it\’s also the smart thing.
Seniority level
- Associate
Employment type
- Full-time
Job function
- Finance and Accounting/Auditing
- Industries: Software Development and Technology, Information and Media
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Finance & Accounts Payable Specialist employer: Swap
Contact Detail:
Swap Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance & Accounts Payable Specialist
✨Tip Number 1
Familiarize yourself with the specific accounting software mentioned in the job description, such as Quickbooks. Having hands-on experience with this software will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Showcase your ability to work in a fast-paced environment by highlighting any relevant experiences where you successfully managed multiple tasks simultaneously. This will resonate well with our need for someone who can adapt quickly and efficiently.
✨Tip Number 3
Emphasize your problem-solving skills and your proactive approach to managing relationships with vendors. We value candidates who can communicate effectively and build strong partnerships, so be ready to share examples of how you've done this in the past.
✨Tip Number 4
Express your enthusiasm for shaping processes and systems within a growing finance department. Highlight any previous experiences where you contributed to process improvements or implemented new systems, as this aligns perfectly with what we're looking for.
We think you need these skills to ace Finance & Accounts Payable Specialist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in accounts payable and finance. Emphasize any roles where you took initiative or contributed to process improvements, as this aligns with the responsibilities of the position.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific experiences that demonstrate your attention to detail and ability to work in a fast-paced environment, as well as your problem-solving skills.
Showcase Technical Skills: Highlight your proficiency with accounting software like Quickbooks, as well as your strong Excel skills. Provide examples of how you've used these tools to manage data or streamline processes in previous roles.
Demonstrate Cultural Fit: Reflect on your values and how they align with Swap's commitment to diversity and inclusion. Mention any experiences that showcase your ability to work collaboratively and creatively within a team.
How to prepare for a job interview at Swap
✨Show Your Initiative
Since this role involves setting up systems and processes, be prepared to discuss examples from your past where you took the initiative. Highlight any experiences where you identified a problem and implemented a solution.
✨Demonstrate Attention to Detail
Given the importance of accuracy in accounts payable, come ready to showcase your attention to detail. You might want to prepare a brief example of how you've ensured accuracy in financial tasks or reconciliations in previous roles.
✨Familiarize Yourself with Relevant Software
Make sure you are well-versed in accounting software like Quickbooks or XERO. Be ready to discuss your experience with these tools and how you've used them to manage accounts payable or perform reconciliations.
✨Embrace a Problem-Solving Mindset
This role requires a hands-on approach to problem-solving. Prepare to share specific instances where you faced challenges in a fast-paced environment and how you creatively resolved them while collaborating with stakeholders.
