At a Glance
- Tasks: Support financial transactions and purchases for university faculties with a focus on customer service.
- Company: Swansea University, a vibrant research-led institution with a stunning waterfront campus.
- Benefits: Excellent work-life balance, competitive salary, and opportunities for professional growth.
- Other info: Diverse workplace welcoming applications from all backgrounds, with opportunities to learn Welsh.
- Why this job: Join a dynamic team and make a real impact in a supportive and inclusive environment.
- Qualifications: Enthusiastic, proactive individuals with a knack for finance and customer service.
The predicted salary is between 30000 - 40000 £ per year.
Swansea University is a research-led university that has been making a difference since 1920. The University community thrives on exploration and discovery and offers the right balance of excellent teaching and research, matched by an enviable quality of life. Our stunning waterfront campuses and multicultural community make us a desirable workplace for colleagues from around the world. Our reward and benefits, and ways of working enable those who join us to have enriching careers, matched by an excellent work-life balance.
We are recruiting for an enthusiastic and proactive individual to join the newly formed Purchasing team within Finance. An opportunity to support Faculties with their financial transactions and purchases working as part of the broader Procurement Services team. The team goal is to ensure we deliver effective and efficient service provision with a focus on continuous improvement and customer service.
The role helps to ensure that purchase requests are dealt with promptly and effectively, delivering a high level of customer service to both internal and external stakeholders. The specific activities include:
- Processing of purchase requisitions and payment card transactions
- Staff / student expense claims
- Management of queries relating to orders / invoices
- Supporting the closure of tasks to assist Finance colleagues with month and year end activities
The role also includes provision of advice on the relevant University policies and internal financial processes whilst maintaining appropriate records for audit purposes. The role will initially focus on supporting transactional activity for Faculties with the opportunity to work collaboratively with the wider team on other activities as required.
The University is committed to supporting and promoting equality and diversity in all its practices and activities. We aim to establish an inclusive environment and welcome diverse applications from the following protected characteristics: age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (including colour, nationality, ethnic and national origin), religion or belief, sex, sexual orientation.
As an inclusive and welcoming workplace, we value people for their skills regardless of their background. Applications are welcome in Welsh and will not be treated less favourably than those submitted in English.
The Welsh language level required for this role is Level 1 - A little. The role holder will be able to pronounce Welsh words, answer the phone in Welsh (good morning/afternoon) and use very basic everyday words and phrases (thank you, please etc.). Level 1 can be reached by completing a 1 hour course.
The University is a proud bilingual institution, our Welsh Language Strategy outlines our aspiration to promote the language and enable our staff to engage with the language as an additional workplace skill and as a gateway to new cultural and social opportunities. Applications are welcome in Welsh and will not be treated less favourably than those submitted in English. Welsh speakers have the right to an interview in Welsh. Applicants for a role where Welsh skills are essential are expected to present their application in Welsh and will be interviewed in Welsh, if shortlisted.
Applications for this role will take the format of a CV submission and cover letter.
Purchasing & Finance Support Specialist in Swansea employer: Swansea University
Swansea University is an exceptional employer, offering a vibrant and inclusive work environment that prioritises employee well-being and professional growth. With stunning waterfront campuses and a commitment to equality and diversity, staff enjoy a fulfilling career alongside a healthy work-life balance, supported by comprehensive benefits and opportunities for continuous improvement within the Purchasing team.
StudySmarter Expert Advice🤫
We think this is how you could land Purchasing & Finance Support Specialist in Swansea
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Swansea University on LinkedIn. A friendly chat can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the Purchasing team and their recent projects. Show us that you’re genuinely interested in how you can contribute to their goals!
✨Tip Number 3
Practice common interview questions, especially those related to customer service and financial processes. We want to see how you handle real-life scenarios!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team.
We think you need these skills to ace Purchasing & Finance Support Specialist in Swansea
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Purchasing & Finance Support Specialist role. Highlight relevant experience and skills that match the job description, especially those related to financial transactions and customer service.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background makes you a great fit for the team. Don’t forget to mention your enthusiasm for supporting faculties and improving processes.
Showcase Your Attention to Detail:In a role focused on processing transactions and managing queries, attention to detail is key. Make sure your application is free from typos and errors, and consider including examples of how you've demonstrated this skill in previous roles.
Apply Through Our Website:We encourage you to apply through our website for a smooth application process. It’s the best way to ensure your application gets to the right people and shows that you’re serious about joining our team at Swansea University!
How to prepare for a job interview at Swansea University
✨Know Your Stuff
Before the interview, make sure you understand the role of a Purchasing & Finance Support Specialist. Familiarise yourself with the key responsibilities like processing purchase requisitions and managing expense claims. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Your Customer Service Skills
Since the role focuses on delivering high levels of customer service, think of examples from your past experiences where you've successfully handled queries or provided support. Be ready to discuss how you can contribute to the team's goal of effective service provision.
✨Brush Up on University Policies
Get acquainted with Swansea University's financial policies and procedures. Being able to discuss these during your interview will demonstrate your proactive approach and readiness to provide advice on relevant processes, which is crucial for this role.
✨Embrace Inclusivity
Swansea University values diversity and inclusion, so be prepared to discuss how you can contribute to an inclusive environment. Share any experiences you have working in diverse teams or how you’ve supported equality initiatives in previous roles.
