At a Glance
- Tasks: Provide essential administrative support to academic staff and manage day-to-day office activities.
- Company: Join Swansea University, a vibrant research-led institution with a diverse community.
- Benefits: Enjoy a competitive salary, excellent work-life balance, and opportunities for professional growth.
- Other info: Perfect for graduates or experienced admins seeking a fresh start.
- Why this job: Kickstart your career in a dynamic environment while making a real impact.
- Qualifications: GCSE level education or equivalent experience as an Administrative Assistant.
The predicted salary is between 23881 - 25733 £ per year.
Swansea University is a research‑led university that has been making a difference since 1920. The University community thrives on exploration and discovery and offers the right balance of excellent teaching and research, matched by an enviable quality of life. Our stunning waterfront campuses and multicultural community make us a desirable workplace for colleagues from around the world. Our reward and benefits, and ways of working enable those who join us to have enriching careers, matched by an excellent work‑life balance.
This is a very rewarding role for someone who enjoys working with a range of colleagues and stakeholders to deliver quality administrative support. The ideal candidate will be used to working in a dynamic way and will be able to work on a variety of competing tasks throughout the working day. This is a great opportunity for a graduate looking for a first step in their career, with training and further opportunities being made available, as well as for those who are already experienced administrators looking for a change in environment.
The main purpose of this post is to provide administrative support to academic colleagues within the School, being the liaison to facilitate between academic colleagues and professional service teams such as Finance and HR. The postholder will also work with the Executive Assistants to support Heads of School with diary and correspondence management, the day‑to‑day office activity, as well as providing support for other academic staff within the Faculty to ensure smooth running of all operations.
The postholder will be educated to GCSE level or have equivalent experience as an Administrative Assistant. The successful candidate will be enthusiastic and have strong interpersonal skills, to liaise with internal and external stakeholders in a professional manner, exceptional written and proofreading skills to take accurate minutes, excellent organisational skills to provide intuitive administrative and operational support, to organise and schedule meetings and events as well as arranging travel and accommodation.
Administrative Assistant (Maternity Cover) in Swansea employer: Swansea University
Swansea University is an exceptional employer, offering a vibrant work culture that prioritises employee well-being and professional growth. With its stunning waterfront campus in Swansea, the university provides a supportive environment for both new graduates and experienced administrators, ensuring a fulfilling career path with opportunities for training and development. The balance of excellent teaching, research, and a commitment to work-life harmony makes Swansea University a desirable workplace for individuals seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant (Maternity Cover) in Swansea
✨Get Your Foot in the Door with Temp Agencies
Temporary roles in HR are often filled through agencies. Reach out to temp agencies that specialise in HR placements. They can help you find gigs quickly and give you a chance to demonstrate your skills in real-world scenarios.
✨Network at HR Events and Workshops
Dive into local HR events, workshops, and seminars. These are great opportunities to meet professionals already in the field and might lead to temporary positions. Be sure to have a chat, exchange contacts, and express your interest in on-the-spot opportunities!
✨Showcase Your Flexibility
In the temporary HR world, being adaptable is key. When you're networking or interviewing, highlight your ability to quickly learn and fill diverse roles, from recruitment to employee onboarding. Make it clear that you’re ready to dive in at any time!
✨Apply Directly Through Our Website
Don’t forget to check out the opportunities at Swansea University and apply directly via our website. This way, you can express your interest in temporary roles and get ahead in the application process!
We think you need these skills to ace Administrative Assistant (Maternity Cover) in Swansea
Some tips for your application 🫡
Show Off Your People Skills:In HR, showcasing your interpersonal skills is key. Make sure your CV highlights any experience you have dealing with talent management, resolving conflicts, or facilitating workshops. We want to see your ability to connect with others!
Tailor Your CV to HR:Use HR-specific language in your CV and cover letter. Mention any specific HR tools, software, or methodologies you’re familiar with, like ATS systems or performance management frameworks. This will show that you’re not just a good fit, but you've got the know-how to back it up!
Emphasise Your Flexibility:Since this is a temporary role, emphasising your adaptability and willingness to learn quickly is crucial. Include examples of how you've successfully jumped into new environments before or handled sudden changes in previous jobs. We love a team player who can hit the ground running!
Availability Matters:In your application, make sure to clarify your availability and commitment to the temporary position. This will help us understand when you can start and how you fit into our plans at Swansea University. So, don’t be shy about laying it all out there!
How to prepare for a job interview at Swansea University
✨Showcase Your Adaptability
Given that this is a temporary HR role at Swansea University, it's crucial to demonstrate your flexibility and ability to adapt quickly. You might be thrown into new projects or systems, so share examples of how you've successfully navigated changes in past roles.
✨Familiarise Yourself with HR Tools
Many HR positions require familiarity with tools like HRIS or ATS systems. Before the interview, brush up on the specific software that Swansea University uses—if you see any mentioned in the job posting, make sure you're ready to discuss them and your experience with similar tools.
✨Your Motivation Matters
As a temp, it's essential to convey your motivation for this role. Employers often look for candidates who are not just filling a position, but who are genuinely keen on contributing effectively in a short period. Consider sharing why you’re passionate about HR and how you see yourself adding value at Swansea University.
✨Prepare for Real-World Scenarios
HR interviews often include situational questions that test your problem-solving skills. Think about common HR challenges, like dealing with conflict or managing onboarding efficiently, and prepare to discuss how you would handle these situations at Swansea University.
