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- Tasks: Support the Dementias Platform UK with administrative tasks, meetings, and event coordination.
- Company: Join Swansea University, a leading research institution with a vibrant community since 1920.
- Benefits: Enjoy a great work-life balance, competitive salary, and a multicultural workplace.
- Why this job: Be part of groundbreaking dementia research that makes a real difference in people's lives.
- Qualifications: No specific qualifications required; just bring your enthusiasm and organisational skills!
- Other info: Welsh language skills are a plus, but not essential. Applications welcome in Welsh.
The predicted salary is between 22300 - 25800 £ per year.
Job Number SU01069 Contract Type Fixed Term Salary £26,338 to £29,179 per annum Faculty/Directorate Faculty of Medicine, Health and Life Science Location Singleton Campus, Swansea Closing Date 8 Jul 2025 Interview Date 15 Jul 2025 Informal Enquiries
- Catrin Morris Catrin.morris@chi.swan.ac.uk
- Emma Squires Emma@chi.swan.ac.uk
Swansea University is a research-led university that has been making a difference since 1920. The University community thrives on exploration and discovery and offers the right balance of excellent teaching and research, matched by an enviable quality of life.
Our stunning waterfront campuses and multicultural community make us a desirable workplace for colleagues from around the world. Our reward and benefits, and ways of working enable those who join us to have enriching careers, matched by an excellent work-life balance.
About The Role
The purpose of the role is to support Swansea University’s role within the Dementias Platform UK (DPUK) collaboration, a £53 million pound public-private Medical Research Council funded endeavour to create a wide reaching and innovative dementias research facility, incorporating different research disciplines from stem-cell research to data analysis. DPUK is aworld leading resource for person focussed dementias research designed tofast-track scientific understanding, treatments and the prevention of the disease.
The role will involve supporting the HE institutions, academia and industry partners in a variety of DPUK related administrative functions.
- To be accountable for organising and facilitating internal and external meetings, seminars and events including:
- Circulate agendas, and other meeting documentation
- Follow up on actions from the previous meeting
- Take minutes and circulate after the meeting
- All other related administrative activities
- With provision from the Line Manager, draft agendas, reports and other project documentation.
- To raise purchase requisitions on internal system
- To book travel arrangements for the DPUK team
- To be able to deal with enquiries from internal and external stakeholders in a professional, efficient and courteous manner and respond to queries in an appropriate and timely manner.
- To be self-motivated, apply and use initiative, aiming to determine suitable ways to tackle challenges and seeking guidance when needed.
- Coordinate the DPUK Data management team board and process project applications.
- To professionally represent the interests of the project at all times.
- To adhere at all times to the ISO 27001 Information Security Standard for UKSeRP and all associated policies and procedures
- To promote equality and diversity in working practices and to maintain positive working relationships.
Equality, Diversity & Inclusion
The University is committed to supporting and promoting equality and diversity in all its practices and activities. We aim to establish an inclusive environment and welcome diverse applications from the following protected characteristics: age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (including colour, nationality, ethnic and national origin), religion or belief, sex, sexual orientation.
As an inclusive and welcoming workplace, we value people for their skills regardless of their background. Applications are welcome in Welsh and will not be treated less favourably than those submitted in English.
Welsh Language Skills
The Welsh language level required for this role is Level 1 – A little. The role holder will be able to pronounce Welsh words, answer the phone in Welsh (good morning/afternoon) and use very basic everyday words and phrases (thank you, please etc.). Level 1 can be reached by completing a 1 hour course.
The University is a proud bilingual institution, our Welsh Language Strategy outlines our aspiration to promote the language and enable our staff to engage with the language as an additional workplace skill and as a gateway to new cultural and social opportunities. Applications are welcome in Welsh and will not be treated less favourably than those submitted in English. Welsh speakers have the right to an interview in Welsh. Applicants for a role where Welsh skills are essential are expected to present their application in Welsh and will be interviewed in Welsh, if shortlisted.
Additional Information
Applications for this role will take the format of a CV submission and cover letter.
Please ensure that you provide evidence in your CV and cover letter as to how you meet the essential and desirable criteria.
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Administrator Dementias Platform UK employer: Swansea University
Contact Detail:
Swansea University Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator Dementias Platform UK
✨Tip Number 1
Familiarise yourself with the Dementias Platform UK and its objectives. Understanding the collaboration's goals will help you demonstrate your enthusiasm and knowledge during the interview.
✨Tip Number 2
Network with current or former employees of Swansea University, especially those involved in DPUK. They can provide valuable insights into the role and the work culture, which can be beneficial for your application.
✨Tip Number 3
Prepare to discuss your organisational skills and experience in managing meetings and events. Be ready to share specific examples that highlight your ability to handle administrative tasks effectively.
✨Tip Number 4
Brush up on basic Welsh phrases, as the role requires Level 1 Welsh language skills. Showing your willingness to engage with the language can set you apart from other candidates.
We think you need these skills to ace Administrator Dementias Platform UK
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the Administrator position within the Dementias Platform UK. Tailor your application to highlight relevant experiences that align with these duties.
Craft a Compelling Cover Letter: Your cover letter should not only express your interest in the role but also demonstrate how your skills and experiences make you a suitable candidate. Be sure to address specific points from the job description, such as your ability to organise meetings and manage administrative tasks.
Highlight Relevant Experience: In your CV, focus on previous roles or experiences that showcase your administrative skills, particularly in a research or academic setting. Include examples of how you've successfully managed projects, coordinated events, or handled stakeholder communications.
Showcase Your Soft Skills: The role requires strong interpersonal skills and the ability to work collaboratively. Make sure to include examples in your CV and cover letter that demonstrate your communication skills, initiative, and ability to maintain positive working relationships.
How to prepare for a job interview at Swansea University
✨Understand the Role
Make sure you thoroughly read the job description and understand the responsibilities of the Administrator for the Dementias Platform UK. Be prepared to discuss how your skills and experiences align with the specific tasks mentioned, such as organising meetings and managing documentation.
✨Showcase Your Communication Skills
Since the role involves dealing with various stakeholders, it's crucial to demonstrate your communication abilities. Prepare examples of how you've effectively communicated in previous roles, especially in professional settings, and be ready to discuss how you would handle inquiries from both internal and external parties.
✨Highlight Your Organisational Skills
This position requires strong organisational capabilities. Be prepared to share specific instances where you've successfully managed multiple tasks or projects simultaneously. Discuss any tools or methods you use to stay organised, especially when coordinating events or meetings.
✨Emphasise Your Initiative
The job description mentions the need for self-motivation and initiative. Think of examples where you've taken the lead on a project or solved a problem independently. This will show that you're proactive and can tackle challenges without always needing guidance.
