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- Tasks: Support finance and HR teams, organise meetings, and ensure smooth administrative operations.
- Company: Swansea University, a vibrant research-led institution with a stunning waterfront campus.
- Benefits: Enjoy a balanced work-life, competitive salary, and opportunities for personal growth.
- Why this job: Join a diverse community and contribute to impactful health informatics projects.
- Qualifications: Strong organisational skills and a willingness to learn in a dynamic environment.
- Other info: Welsh language skills are a plus; applications welcome in Welsh or English.
The predicted salary is between 28800 - 48000 £ per year.
About The University
Swansea University is a research-led university that has been making a difference since 1920. The University community thrives on exploration and discovery and offers the right balance of excellent teaching and research, matched by an enviable quality of life. Our stunning waterfront campuses and multicultural community make us a desirable workplace for colleagues from around the world. Our reward and benefits, and ways of working enable those who join us to have enriching careers, matched by an excellent work-life balance.
About The Role
This is a Fixed Term role for 12 months working full-time. Swansea University has a strong reputation in Health Informatics. A long track record of information system research and development, information standards, and public health research has been consolidated within the purpose-built Data Science Building (DSB): a strategic development providing a range of anonymised linked health and other public policy data on the population of Wales with state-of-the-art High Performance Computing facilities within an ISO accredited security environment.
We are looking for someone to:
- Support the Finance Team to contribute towards a focussed and efficient Finance function.
- Organise and facilitate the HR administrative day-to-day activities in a responsive and flexible manner.
- Arrange and co-ordinate internal and external meetings.
Equality, Diversity & Inclusion
The University is committed to supporting and promoting equality and diversity in all its practices and activities. We aim to establish an inclusive environment and welcome diverse applications from the following protected characteristics: age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (including colour, nationality, ethnic and national origin), religion or belief, sex, sexual orientation. As an inclusive and welcoming workplace, we value people for their skills regardless of their background.
Welsh Language Skills
The Welsh language level required for this role is Level 1 - A little. The role holder will be able to pronounce Welsh words, answer the phone in Welsh (good morning/afternoon) and use very basic everyday words and phrases (thank you, please etc.). Level 1 can be reached by completing a 1 hour course. The University is a proud bilingual institution, our Welsh Language Strategy outlines our aspiration to promote the language and enable our staff to engage with the language as an additional workplace skill and as a gateway to new cultural and social opportunities.
Additional Information
Applications for this role will take the format of a CV submission and cover letter.
Administrative Assistant for Population Data Science employer: Swansea University
Contact Detail:
Swansea University Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant for Population Data Science
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Swansea University on LinkedIn. A friendly chat can give us insider info about the role and help us stand out in the application process.
✨Tip Number 2
Prepare for the interview by researching the university's values and recent projects. We want to show that we’re not just interested in the job, but also in being part of their community and contributing to their mission.
✨Tip Number 3
Practice common interview questions with a friend or in front of the mirror. We need to be confident in showcasing our skills and experiences that align with the Administrative Assistant role.
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email can leave a lasting impression and shows our enthusiasm for the position. Plus, it keeps us on their radar!
We think you need these skills to ace Administrative Assistant for Population Data Science
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Administrative Assistant for Population Data Science. Highlight relevant experience and skills that match the job description, especially in finance and HR administration.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background makes you a great fit. Don’t forget to mention your enthusiasm for working in a diverse and inclusive environment.
Showcase Your Skills: Be sure to showcase any specific skills that are relevant to the role, like organisation and communication. If you have experience with data management or coordinating meetings, make that clear!
Apply Through Our Website: We encourage you to apply through our website for a smooth application process. It’s the best way to ensure your application gets to us directly and is considered promptly!
How to prepare for a job interview at Swansea University
✨Know Your Role
Before the interview, make sure you thoroughly understand the responsibilities of the Administrative Assistant role. Familiarise yourself with the specific tasks mentioned in the job description, like supporting the Finance Team and coordinating meetings. This will help you tailor your answers to show how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
As an Administrative Assistant, organisation is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and ensure that everything runs smoothly, especially in a busy environment like Swansea University.
✨Embrace Inclusivity
Swansea University values diversity and inclusion, so be sure to highlight any experiences you have working in diverse teams or environments. Discuss how you contribute to an inclusive workplace and how you can support their commitment to equality and diversity in your role.
✨Brush Up on Your Welsh
Since the role requires basic Welsh language skills, it’s a good idea to practice some common phrases before your interview. Being able to greet your interviewers in Welsh or use simple phrases can show your enthusiasm for the role and your willingness to engage with the local culture.
