Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Provide high-quality secretarial support to the Community Paediatric team and liaise with families.
- Company: Join Swansea Bay University Health Board, a leading healthcare group in the UK.
- Benefits: Enjoy professional training, development opportunities, and a supportive work environment.
- Why this job: Make a real difference in children's healthcare while developing your career.
- Qualifications: Excellent communication and organisational skills are essential.
- Other info: Inclusive employer with opportunities for apprenticeships and volunteering.
The predicted salary is between 24000 - 36000 £ per year.
An exciting opportunity has arisen for a Medical Secretary to join the Community Paediatric Secretarial team based within Hafan Y Mor, Singleton Hospital. The successful post holder will become part of an established team, helping to provide high quality administration service to patients and service users. The post holder will act as a key liaison between families, external stakeholders and clinical staff. They will type up any resulting medical reports as well as support the consultants and other health professionals working in the team, supporting diary management, co-ordination of workload and of appointments and attendance related information for patients and carers. The post holder must possess excellent communication and organisational skills to provide an excellent secretarial service to the clinical team.
Main duties of the job include:
- To provide a comprehensive, high quality medical secretarial and administrative service to the Department, team and specialist teams.
- To provide an expert administration service to the clinical specialty and its associated work streams.
- To process documents accurately and efficiently using digital dictation, analogue dictation and as directed by the clinician.
- To demonstrate self-directed development and practice of patient administrative systems.
- To undertake tasks that will require the individual to exercise judgement and expertise.
Working for our organisation, we believe staff are our best asset and we want you to be happy and confident about starting your career here in Swansea Bay University Health Board. As one of the biggest healthcare groups in the UK, we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation. We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or whether they are disabled.
Our values - Caring For Each Other, Working Together and Always Improving, show that our commitment to equality is at the heart of everything we do. If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery, with all the benefits of a thriving and cosmopolitan city - look no further.
Please see the attached job description and person specification for a detailed outline of the job requirements. This is available for you bilingually, in English and Welsh.
Community Paediatric Medical Secretary in Swansea employer: Swansea Bay University Health Board
Contact Detail:
Swansea Bay University Health Board Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Community Paediatric Medical Secretary in Swansea
✨Tip Number 1
Network like a pro! Reach out to current employees at Swansea Bay University Health Board on LinkedIn or through mutual connections. A friendly chat can give you insider info and might just get your foot in the door.
✨Tip Number 2
Prepare for the interview by researching the Community Paediatric team. Understand their values and how they align with yours. This will help you show that you're not just a fit for the role, but for the team too!
✨Tip Number 3
Practice your communication skills! As a Medical Secretary, you'll need to liaise with families and clinical staff. Role-play common scenarios with a friend to boost your confidence and refine your responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the Swansea Bay family.
We think you need these skills to ace Community Paediatric Medical Secretary in Swansea
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the role of a Community Paediatric Medical Secretary. We want to see how you can contribute to our team, so don’t hold back on showcasing your relevant experience!
Show Off Your Communication Skills: Since this role involves liaising with families and clinical staff, it’s crucial to demonstrate your excellent communication abilities. Use clear and concise language in your application to reflect how you would communicate in the role.
Highlight Organisational Skills: As a Medical Secretary, you'll need to juggle various tasks. Make sure to mention any previous experience where you successfully managed multiple responsibilities or improved processes. We love seeing candidates who can keep things running smoothly!
Apply Through Our Website: We encourage you to submit your application through our website for a seamless process. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Swansea Bay University Health Board
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Community Paediatric Medical Secretary. Familiarise yourself with the key tasks mentioned in the job description, such as diary management and document processing. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
As this position requires excellent communication skills, prepare examples from your past experiences where you've effectively liaised with families or external stakeholders. Be ready to discuss how you handle difficult conversations or manage conflicting priorities, as these scenarios are likely to come up in the interview.
✨Demonstrate Organisational Prowess
The role demands strong organisational skills, so think of specific instances where you've successfully managed multiple tasks or projects. You could mention how you prioritised workloads or coordinated appointments in a previous job. This will illustrate your ability to thrive in a busy environment.
✨Embrace the Values of the Organisation
Familiarise yourself with Swansea Bay University Health Board's values: Caring For Each Other, Working Together, and Always Improving. During the interview, relate your personal values and experiences to these principles. This will show that you align with their culture and are committed to contributing positively to the team.