Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Oversee document management activities and ensure compliance with project goals.
- Company: Leading company in the Oil and Gas industry based in Leatherhead.
- Benefits: Competitive hourly rate, holiday pay, and a dynamic work environment.
- Other info: Opportunity for career growth and collaboration across multiple offices.
- Why this job: Join a vital project and make an impact in the energy sector.
- Qualifications: Experience in Supplier Document Management and the Oil and Gas industry required.
The predicted salary is between 60000 - 70000 £ per year.
Project – Shaybah, Aramco
Duration: 12 months
Rate: £30.35 p/hr – Inside IR35 – Holiday pay included in the £30.35 p/hr.
40hrs per week. 5 days in Leatherhead.
Must have Supplier Document Management experience and Oil and Gas industry.
Under broad direction, oversees and performs the full range of activities associated with document management work. Responsible for the development and execution of the document management plan and incorporating contractual requirements. Guides and supervises personnel in the setup and execution of document management systems and processes. Develops procedures and job notes. Collaborates within the department, interfaces between functions, and with the Client to ensure that work processes are aligned. Ensures document management deliverable requirements are understood and achieved.
Key Activities:
- Accountable for assisting in the creation and implementation of Document Management Procedures and ensuring compliance.
- Accountable for the Document Management activities and deliverables in accordance with the agreed schedules, milestones and costs, focused on aiding project goals and objectives.
- Development and implementation of project-specific Document Management plans, specifications, procedures, reports and work instructions.
- Assists in the establishment, maintenance and improvement of Document Management processes, systems and tools to aid efficiency and effectiveness.
- Communicates/liaises with Project Management & Team, Client, Suppliers, Joint Venture Partners and Sub-Contractors effectively and resolves problems & issues relating to documentation, information and data.
- Ensures consistent and common appropriate functional training and development programs are provided for all resources in support of Project operational needs.
- Communicates regularly with Global Document Management employees by use of briefing sessions to share knowledge, best practices and lessons learned.
- Supports and ensures the correct deployment, project setup and utilization of Document Management systems, e.g. IPMS (in-house system), Documentum.
- Establishing the Supplier document management process.
- Establishing the Engineering document management process.
- Reporting and document progress measurement.
- Management of document management team across multiple offices.
- Manage operational prioritization of the document management team.
- Production and update of Master Document Register.
- Manage development and update of Distribution Matrix.
- Production and update of Supplier SDRL/SDLs within Project EDMS.
- Implement and operate Document Request for Release process.
- Interface with document management systems support.
Senior Document Controller 5 days per week in Leatherhead employer: Swan Recruitment
Contact Detail:
Swan Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Document Controller 5 days per week in Leatherhead
✨Tip Number 1
Network like a pro! Reach out to folks in the oil and gas industry, especially those who have experience with document management. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Show off your skills! When you get the chance to meet potential employers, whether at a networking event or an interview, be ready to discuss your Supplier Document Management experience in detail. Use examples from past projects to illustrate how you've tackled challenges.
✨Tip Number 3
Don’t forget to follow up! After any meeting or interview, drop a quick thank-you email. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great opportunity to reiterate why you’re the perfect fit for the Senior Document Controller position.
✨Tip Number 4
Apply through our website! We’ve got all the latest job listings, including the Senior Document Controller role. It’s super easy, and you’ll be one step closer to landing that dream job in Leatherhead!
We think you need these skills to ace Senior Document Controller 5 days per week in Leatherhead
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Senior Document Controller role. Highlight your Supplier Document Management experience and any relevant work in the Oil and Gas industry. We want to see how your skills align with what we're looking for!
Showcase Your Experience: In your application, be sure to showcase your experience with document management systems and processes. Mention specific projects where you've developed or implemented document management plans, as this will really catch our eye.
Be Clear and Concise: When writing your application, keep it clear and concise. Use bullet points where possible to make it easy for us to read through your qualifications and experiences. We appreciate straightforward communication!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it makes the whole process smoother for everyone involved.
How to prepare for a job interview at Swan Recruitment
✨Know Your Document Management Inside Out
Make sure you brush up on your Supplier Document Management experience and the specific tools mentioned in the job description, like IPMS and Documentum. Be ready to discuss how you've implemented document management procedures in past roles, as this will show your expertise and relevance to the position.
✨Showcase Your Industry Knowledge
Since this role is in the Oil and Gas industry, it’s crucial to demonstrate your understanding of the sector. Research current trends, challenges, and best practices in document management within this field. This will not only impress your interviewers but also help you relate your experiences to their needs.
✨Prepare for Scenario-Based Questions
Expect questions that ask you to solve hypothetical problems related to document management processes. Think about past challenges you've faced and how you resolved them. Use the STAR method (Situation, Task, Action, Result) to structure your answers clearly and effectively.
✨Emphasise Communication Skills
This role involves liaising with various stakeholders, so highlight your communication skills. Prepare examples of how you've successfully collaborated with project teams, clients, and suppliers in the past. Being able to convey complex information clearly will be key to your success in this position.