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For Companies At a Glance
- Tasks: Manage diaries, organise meetings, and support executives with travel and accommodation.
- Company: Join a leading energy company with a global presence.
- Benefits: Competitive pay, supportive work environment, and opportunities for professional growth.
- Why this job: Be the backbone of executive operations and make a real difference in their success.
- Qualifications: Experience supporting senior executives and strong skills in SharePoint, Word, and Excel.
- Other info: Dynamic role with a chance to work closely with international teams.
The predicted salary is between 41600 - 62400 £ per year.
Location – Leatherhead
Rate – £20 - PAYE
Project – Shaybah
Start – 7th April 2026
Duration – 8 months
Hours – 40hrs per week - 5 days in the office.
Experience
- Someone who has supported a Senior Company Executive as an assistant.
- Previous experience with Aramco or other ME energy companies is desirable, but not mandatory.
- Must have excellent SharePoint/ Word/ Excel/ Docusign skills.
Duties
- Travel arrangements, diary management, meeting organisation, event organisation, and office management.
- Requirement to support Saudi Aramco personnel in their search for accommodation, schooling, transportation, etc as they settle themselves & their families in the UK.
Administrator / Executive Assistant – Leatherhead employer: Swan Recruitment Ltd.
Contact Detail:
Swan Recruitment Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator / Executive Assistant – Leatherhead
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who have experience with energy companies. A friendly chat can lead to insider info or even a referral!
✨Tip Number 2
Prepare for the interview by practising common questions and scenarios related to diary management and travel arrangements. We want you to shine when discussing your skills in SharePoint and Excel!
✨Tip Number 3
Showcase your organisational skills! Bring examples of how you've successfully managed events or supported executives in the past. This will help us see how you can fit into the role seamlessly.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Administrator / Executive Assistant – Leatherhead
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrator/Executive Assistant role. Highlight your experience supporting senior executives and any relevant skills, especially in SharePoint, Word, Excel, and Docusign. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention any experience with travel arrangements, diary management, or supporting personnel, especially if you've worked with energy companies before. Let us know what makes you tick!
Showcase Your Organisational Skills: As an Administrator/Executive Assistant, organisation is key. In your application, give examples of how you've successfully managed multiple tasks or projects. We love seeing how you keep everything running smoothly, so don’t hold back!
Apply Through Our Website: We encourage you to apply through our website for a seamless application process. It’s quick and easy, and ensures your application lands directly in our hands. We can’t wait to see what you’ve got!
How to prepare for a job interview at Swan Recruitment Ltd.
✨Know Your Stuff
Make sure you brush up on your SharePoint, Word, Excel, and DocuSign skills. Be ready to discuss how you've used these tools in previous roles, especially in supporting senior executives. It’s all about showing you can hit the ground running!
✨Research the Company
Take some time to learn about the company and its culture, especially if they have ties with Saudi Aramco or other Middle Eastern energy firms. Understanding their values and operations will help you tailor your answers and show that you're genuinely interested.
✨Prepare for Scenario Questions
Think of examples from your past experiences where you managed travel arrangements, organised meetings, or handled office management tasks. Be ready to explain how you tackled challenges and what the outcomes were. This will demonstrate your problem-solving skills.
✨Show Your People Skills
Since you'll be supporting personnel settling into the UK, highlight your interpersonal skills. Talk about how you've helped others in similar situations, whether it’s assisting with accommodation or providing support during transitions. This will show you’re not just an admin whiz but also a great team player.