Office Manager & Clerk to the Governors

Office Manager – Be at the Heart of Our School’s Success

We are seeking a dedicated and skilled Office Manager to join our vibrant and growing school community. This is a rare and exciting opportunity to become a key figure in the operational running of a school that is ambitious, evolving, and committed to achieving excellence.

As Office Manager, you will be central to the smooth and effective functioning of the school’s day-to-day administration. Working in close partnership with the Headteacher, you will play a vital role in supporting the strategic and operational direction of the school. You will attend relevant leadership meetings to ensure clear communication and coordination of administrative priorities, acting as the crucial link between strategic planning and operational delivery.

This is more than a traditional administrative role – you will oversee systems and processes that are essential to the running of the school, from communications and compliance to scheduling and staff coordination. You’ll be working alongside a strong and enthusiastic admin team, with the responsibility to guide, delegate, and develop them to ensure the school’s administrative functions are efficient, responsive, and aligned with school priorities.

Key elements of the role include:

• Managing and developing the school’s administrative systems to support smooth day-to-day operations
• Supporting the Headteacher with diary management, communication, and implementation of strategic plans
• Attending leadership meetings to ensure administrative alignment with school priorities (without being part of the leadership team)
• Leading and developing an effective admin team to ensure workload is managed efficiently and deadlines are consistently met
• Acting as a key liaison between internal departments, staff, parents, and external stakeholders
• Ensuring compliance with statutory requirements and supporting the school’s safeguarding and data protection duties

We are looking for someone who:

• Has strong organisational and communication skills
• Can take initiative and manage multiple priorities in a fast-paced environment
• Enjoys working collaboratively but can also lead and make decisions
• Is confident in managing systems, processes, and people
• Wants to be part of a school that values dedication, teamwork, and the drive for improvement

This is an exceptional opportunity to make a real difference in a school that values professionalism, care, and progress. If you are excited by the idea of working in a role where no two days are the same, and where your work truly matters, we’d love to hear from you.

Full details of the requirements of the post can be found in the accompanying recruitment pack.

This is an exciting opportunity to join our school. In return, we offer a stimulating, supporting, and rewarding working environment, where all staff are valued and where you will have the opportunity to access a range of excellent professional opportunities to support your progression.

We understand the importance of work-life balance and will give due consideration to requests for flexible working.

We are proud to be an inclusive employer and encourage applications from all qualified individuals.

Join us to benefit from:

• Local Government Pension Scheme – with a generous employer contribution
• Enhanced Maternity Pay
• Salary Sacrifice Shared Cost AVC (Additional Voluntary Contribution) Scheme
• Employee Referral Recruitment Incentive
• Access to training and development
• On-site Parking
• Discounts with local and national retailers, cinemas and restaurants
• Employee Assistance Programme – Wellbeing and advice
• Cycle to Work scheme

Ready to join us?

If you are interested in this post and require further information or would like an informal discussion regarding the role, please contact Natasha Kingsford, Office Manager, via natasha.kingsford@swale.at or 01227 931300.

If you experience any difficulty in completing the application form, please contact recruitment@swale.at .

We are happy to discuss any support you may need during your application process as part of our reasonable adjustment approach.

In accordance with current GDPR compliance we will not keep any details / application forms on file once the position is filled.

Applications will be considered upon being received. Interviews may take place prior to the closing date.

Swale Academies Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. This post is exempt from ROA and will require an enhanced DBS disclosure

Swale Academies Trust schools will conduct an online check of shortlisted candidates in line with the Keeping Children Safe In Education guidelines.

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