Operations Administrator in Colchester

We are looking for an organised and proactive Operations Administrator to support the day-to-day running of a busy service and engineering business. This is a varied role covering HR administration, engineering diary coordination, parts administration, fleet management and general operational support. The successful candidate will need to be accurate, reliable and confident working across different areas of the business.

Key Responsibilities

• Managing HR administration and paperwork, working closely with the company’s outsourced HR provider to ensure employee records, documents and processes are kept up to date.
• Scheduling engineering diaries, booking jobs in accurately and ensuring engineers have the correct information ahead of each visit.
• Supporting parts administration, including checking job requirements, updating records, helping track parts and reducing errors or delays caused by incorrect information.
• Managing administration for a fleet of around 15 company vehicles, including MOTs, servicing, insurance, tax, maintenance, inspections and compliance records.
• Liaising with engineers, internal teams, suppliers, customers and external service providers to keep information accurate and jobs moving smoothly.
• Maintaining spreadsheets, internal systems, job records, vehicle files and general business documentation.
• Providing wider office and operational administration support as required.

Skills and Experience Required

• Previous administration experience within a busy office, service, engineering or operational environment.
• Scheduling experience, HR administration experience, or experience coordinating diaries/workloads would be highly desirable.
• Strong attention to detail and the ability to keep records, diaries and paperwork accurate.
• Good organisational skills with the ability to manage a varied workload and prioritise tasks effectively.
• Confident IT skills, including Microsoft Office, Outlook and Excel.
• Good communication skills and the ability to deal with internal teams and external contacts professionally.
• Experience with engineering administration, fleet coordination or parts administration would also be beneficial.

The Ideal Candidate

This role would suit someone who is organised, practical and accurate, with a proactive approach and the confidence to take ownership of their workload. You will be comfortable working in a varied role where priorities can change and where attention to detail is important.

How to Apply

Please apply with your CV or contact us for more information.