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- Tasks: Provide essential admin support to a dynamic team in the Integrated Learning Disability Service.
- Company: Join Hampshire and Isle of Wight Healthcare NHS Foundation Trust, dedicated to compassionate care.
- Benefits: Competitive salary, career development opportunities, and flexible working options.
- Why this job: Make a real difference in people's lives while gaining valuable experience in healthcare administration.
- Qualifications: Experience in admin work and strong communication skills are essential.
- Other info: Be part of a supportive team committed to high-quality service and patient care.
The predicted salary is between 20900 - 22700 £ per year.
This post is to provide comprehensive administrative support to the Integrated Learning Disability Service in Portsmouth. Based in Civic Offices in Portsmouth, we support people within Portsmouth that have a learning disability.
You will be joining a friendly, supportive and creative administration team that supports the whole team in developing and providing a high-quality service which complements all of the work we do. The role will be varied, and will involve working alongside various members of the team, and occasionally service users.
Main duties of the job:- To be responsible for the production of typed documents for the Service following formats and practices as required by the Service and agreed with the Administration Manager.
- To administer petty cash in accordance with the Trust's Code of Financial Procedure.
- Using SBS ordering system ensure maintenance of stationery and other stock items for the Service.
- To participate in general office duties including answering the telephone, reception, photocopying, dealing with enquiries, distribution/collating of incoming and external mail.
- To adopt tasks undertaken by other admin team members during periods of annual leave and sickness.
- Attend meetings as required, taking, transcribing and disseminating of minutes, some of which may be complex.
- To update and distribute protocols and procedures under the direction of the Service Manager.
- To support various professionals / elements of the team with administration support as required.
- Organise appointments, large and small meetings, workshops and functions. Coordinate dates, book venues, equipment.
- To attend monthly supervision, team meetings and appraisals.
- Maintain the Service's high standards of customer service, by responding in a helpful and friendly manner to all interactions with colleagues, service users and other professionals.
- To assist other team members with work as required to ensure the smooth running of the office.
Hampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, bringing together expertise from across mental health, learning disabilities, community, and physical health services. We are dedicated to delivering compassionate, high-quality, and accessible care to the diverse communities of Hampshire and the Isle of Wight.
With over 13,000 dedicated staff working across more than 300 sites, we place patients and staff at the centre of everything we do. Our goal is to create an integrated healthcare system that improves accessibility and ensures more consistent care for patients. By working together, we aim to improve patient outcomes, drive innovation, and meet the unique needs of the populations we serve.
Our Trust unites services from Southern Health, Solent NHS Trust, Isle of Wight NHS Trusts community and mental health teams, as well as Hampshire CAMHS, originally part of Sussex Partnership NHS Foundation Trust. This transformation enables us to deliver more seamless care across the region, ensuring that patients receive the right support, in the right place, at the right time.
We are deeply committed to our CARE values of compassion, accountability, respect, and excellence, and offer outstanding opportunities for career development, training, and collaborative working.
Job responsibilities:Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.
We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.
Person Specification:- Qualifications: RSA 3 Typing or Equivalent, Business and Admin NVQ Level 3 equivalent.
- Experience: Experience of administrative work, maintaining filing systems, working in a customer-focused environment, and supervising and appraising staff.
- Skills: Good communication skills, ability to work as part of a team, self-motivated and organised, flexible and adaptable.
- Knowledge: Understanding of confidentiality, Data protection and safeguarding, good working knowledge of windows-based packages, understanding of infection control procedures, and personal Health & Safety responsibilities.
The role requires Standard DBS and the post holder to sign up to the Automatic Renewal DBS service. Is able to work legally in the UK and with children and vulnerable adults. Ability to travel to other sites if required.
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Salary: £24,937 to £26,958 a year. Please note for part time hours the salary will be pro rata.
Team Secretary - Integrated Learning Disability Service in Portsmouth employer: Sussexcommunity
Contact Detail:
Sussexcommunity Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Secretary - Integrated Learning Disability Service in Portsmouth
✨Tip Number 1
Network like a pro! Reach out to your contacts in the Hampshire and Isle of Wight NHS system. Let them know you're on the lookout for the Team Secretary role. A friendly chat can sometimes lead to insider info or even a referral!
✨Tip Number 2
Prepare for the interview by researching the Integrated Learning Disability Service. Understand their mission and values, especially around compassion and excellence. This will help you show how you fit right into their team!
✨Tip Number 3
Practice your communication skills! Since this role involves a lot of interaction with colleagues and service users, being able to convey information clearly is key. Try mock interviews with friends or family to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team at Hampshire and Isle of Wight Healthcare NHS Foundation Trust.
We think you need these skills to ace Team Secretary - Integrated Learning Disability Service in Portsmouth
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the role of Team Secretary. We want to see how you can contribute to our Integrated Learning Disability Service, so don’t hold back!
Show Off Your Communication Skills: Since this role involves a lot of communication, be sure to showcase your written and verbal skills in your application. Use clear and concise language, and don’t forget to proofread for any typos or errors!
Highlight Relevant Experience: We’re looking for someone with solid administrative experience, so make sure to mention any relevant roles you've had. Whether it’s managing filing systems or supporting a team, let us know how you’ve excelled in similar environments.
Apply Through Our Website: To make sure your application gets to us without a hitch, apply directly through our website. It’s the best way to ensure we receive all your details and can consider you for this exciting opportunity!
How to prepare for a job interview at Sussexcommunity
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Team Secretary in the Integrated Learning Disability Service. Familiarise yourself with the job description and think about how your skills and experiences align with the tasks mentioned, like managing documents and coordinating meetings.
✨Showcase Your Communication Skills
As this role requires excellent communication, be prepared to demonstrate your verbal and written skills during the interview. You might be asked to explain complex information clearly, so practice summarising your experiences or relevant scenarios where you've successfully communicated with colleagues or service users.
✨Prepare for Scenario Questions
Expect questions that assess your ability to handle real-life situations, such as dealing with conflicting priorities or managing sensitive information. Think of examples from your past work where you’ve shown flexibility and adaptability, as these traits are crucial for this role.
✨Emphasise Your Team Spirit
This position is all about supporting a team, so highlight your experience working collaboratively. Share specific instances where you’ve contributed to a team’s success or helped a colleague, showing that you’re not just a lone wolf but someone who thrives in a supportive environment.
